Academic Advisor jobs in Topeka, KS

Jayhawk Academic Advising (JAA) is a part of the Centers for Orientation and Academic Advising Programs, a unit reporting to the Vice Provost for Academic Success. JAA provides comprehensive academic advising services for new and currently enrolled undergraduate students in all undergraduate majors across the University and is staffed by professional advisors, support staff, and graduate assistants.

The person in this position is responsible for knowledge of and compliance with Board of Regents and University policies regarding daily job-related activities applicable to the position. All advising positions may be assigned to a specific student pathway as a part of an embedded model. Current needs exist working with students in the Business, Communications & Leadership area; Science, Technology, Engineering & Math area; and with students who are broadly exploring their interests. Student pathway assignments will be determined by what is mutually beneficial to the needs of JAA and the advisor.

90% Academic Advising

• Provide proactive and holistic academic advising to assigned new and currently enrolled students.
  • Advise students on the development and selection of course schedules consistent with students' educational goals.
  • Assist students in developing appropriate educational goals and work towards those goals.
  • Assist students with completion of financial aid appeals, probation agreements, graduation plans, etc.
  • Provide outreach to students as needed in addition to providing appropriate follow-up and referral to University offices and resources.
  • Provide advisement to all students as necessary including those that may not be assigned to the advisor.
• Uses Jayhawk GPS, Enroll & Pay, and other relevant advising tools for student enrollment, degree audit, course prerequisites, etc. Complies with FERPA.
• Provide academic advising for new freshmen, transfer, and readmitted students during new student Orientation sessions.
• Listen and engage with students to assist, educate or connect them to appropriate campus resources, services, and offices.
• Manage caseload of students with provided academic advising software and tools in a manner that is consistent with office metrics and milestones.
• May be cross-trained in responsibilities of other academic advisors and in other academic departments.
• Advises and refers students on academic preparation, time management, test anxiety, study skills and other academic support resources to grow student engagement and success outcomes.
• Responds to inquiries from students and parents. Knows, interprets, and enforces University and College/school rules, policies, and procedures.
• Support University efforts geared toward increasing recruitment and retention.

10% Other Duties as Assigned

• Perform programmatic duties that best serves the students and supports the office mission.
• Serve as a liaison to a specific department, college or school and share resources and knowledge with other JAA staff. Where appropriate, interacts with faculty to provide an exchange of information and to enhance advisement of students.
• Attend departmental, college or school meetings at the discretion of supervisor to facilitate embedded advising model goals and to enhance advisement of students.
• Assume other duties as assigned which may include:
  • Taking on special projects, serving on or leading committees, or fulfill a specific role of program responsibilities based upon the strengths and interests of the advisor and the needs of the office.
  • Deliver programs that assist in recruitment, transition, or retention efforts.

• This position may be a hybrid of on-site work and telework as deemed by supervisor.

• Bachelor's degree PLUS one (1) year of relevant experience. Degree must be completed by time of appointment.
• Prior experience working with students, customers or constituents.
• Evidence of superior teamwork/collaboration skills, as evidenced by application materials.

• Master's degree in higher education, counseling, or related field.
• Experience in academic advising or career counseling for undergraduate students.
• Diverse professional and/or academic experience with institutions of higher learning as demonstrated by application materials.
• Experience with university-wide academic program requirements and university procedures as evidenced by work experience.
• Demonstrated knowledge of academic issues of undergraduate students.
• Demonstrated experience with relevant computerized student information and communication systems.
• Demonstrated strong verbal communication and organizational skills.

• A cover letter addressing how required and preferred qualifications are met.
• Resume or curriculum vitae.
• Contact information for three professional references.