Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.
Responsibilities of the Administrative Coordinator: I
The Administrative Coordinator provides administrative, technical, and professional support services to the Office of Academic Affairs and Licensing. The job duties of this position include but are not limited to the following:
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Manages the preparation of agendas, materials, records, and minutes; dissemination of information; and arrangements including scheduling for Committee meetings including the Advisory Committee on Academic Programs (ACAP); Committee on Academic Affairs and Licensing (CAAL); and others as assigned. Manages the preparation of materials and records of CAAL items for Commission on Higher Education meetings. Prepares report distribution for the Commission and the Legislature, maintains paper and e-files, mailing lists, and website postings related to Committees.
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Assists in the Office of Academic Affairs and Licensing academic degree program and licensing processes. Maintains tracking system for academic degree program approval and licensing processes. Updates the Academic Program Log and inventory and Licensed institutions comprehensive directories in a timely manner. Reconciles Classification of Instructional Codes (CIP) and site delivery codes with notification data; drafts, distributes and files acknowledgment and action letters related to same. Drafts, distributes and files official institution licenses and correspondence.
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Serves as first reviewer of correspondence and reports for the Office. Reviews documents for correct grammar and punctuation. Formats documents according to agency’s style guide. Maintains final paper and e-files in organized filing system. Reviews incoming documents and provides an initial response to inquiries.
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Maintains and updates tracking or monitoring systems for various projects of the Office as instructed. Maintains up-to-date contact lists and listservs. Provides updated information for posting to agency website.
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Provides support, technical and professional services to the Office with respect to state- and agency-developed forms, filing and retrieving documents, and researching historical agency information. Assists with travel arrangements for staff. Assists with purchasing for the agency, by completing appropriate finance-related forms (purchase requisitions, purchase orders, procurement justifications, invoice approval forms, etc.)
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Researches and collects information pertaining to student complaints, requests for transcripts for student records or employer verifications, initial requests and submissions, and other processes as assigned. Prepares responses in a timely and accurate manner. Seeks out appropriate signatures as needed.
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Other duties as assigned.
An associate degree and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Minimum work experience of three (3) years.
ADDITIONAL REQUIREMENTS:
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Knowledge of the principles, policies and practices of office management.
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Knowledge of applicable terminology and research practices.
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Ability to learn and understand relevant laws, regulations, policies and organizational functions.
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Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
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Ability to communicate effectively.
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Ability to deal courteously and effectively with co-workers and stakeholders.
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Ability to exercise judgement, discretion and confidentiality in interpreting and applying policies and procedures.
Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.
The SC Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.