Accounting Clerk jobs in Austin, TX

Job Title: Accounting Clerk

Division/Department: Finance

Reports To: Finance Director

Classification and FLSA Status: Regular, Full-Time, Non-Exempt

Created/Revised: February 6, 2023

TO APPLY: Please visit our website and download the application. You can email it to HR@elgintexas.gov, or deliver it in person to Elgin City Hall, located at 310 N Main St.

www.elgintexas.gov/Jobs.aspx

SUMMARY:

Under the general supervision and direction of the Finance Director, the Accounting Clerk will perform technical/clerical accounting functions in accordance with established procedures and regulations. Performs such duties as maintaining vendor records, processing invoices for payment, reconciling accounts payable, data entry and preparing reports and other correspondence in such a manner to ensure prompt payment of bills for services or goods received.

Supervision:

This position reports to the Finance Director and with no direct supervision of other positions.

EDUCATION AND EXPERIENCE:

High School Diploma/GED from an accredited education agency; AND three (3) years of experience in any combination of accounts payable, billing, auditing, purchasing, finance, grants with preference in governmental accounting experience.

License and Certifications:

This position requires a valid Driver’s License and the ability to be bondable.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Receives and processes invoices and check requests for payment, including coding to appropriate fund, department, and line items.
• Matches invoices with proper purchase orders; ensures completeness and accuracy of invoices and related documents.
• Data Entry of payables into automated system.
• Processes payments for vendors, prints checks and submits electronic files for ACH, in accordance with procedures. Match invoices to checks and distribute checks accordingly.
• Reconcile vendor statements, research, and correct discrepancies.
• Respond to questions regarding invoices, purchase orders, requisitions, or payments.
• Set up new vendors for 1099 reporting and request W9 forms as necessary.
• Regular filing and maintenance of accounts payable and vendor files and records.
• Sort and process incoming mail daily.

Knowledge, Skills, and Abilities:

• General knowledge and understanding of accounting methods, practices, principals and terminology used in finance and accounting, particularly as they relate to municipal operations.
• Knowledge of Public Information Act and its requirements, including record retention rules.
• Knowledge of business English with the ability to write in complete sentences using appropriate words, grammar, punctuation, and spelling.
• Skill in organization and maintenance of accounting records and files for easy retrieval of information.
• Skill in providing customer service, both internally and externally.
• Advanced skills with Microsoft Excel, Word, and accounting software, preferably ERP/INCODE 10.
• Ability to manage multiple tasks and follow up on pending issues to meet established deadlines.
• Ability to communicate to convey or exchange general work-related information or service to internal or external customers.
• Ability to manage interpersonal conflict situations requiring tact, diplomacy, and discretion; demonstrate ethical conduct and professionalism; establish and maintain effective working relationships with vendors, staff, other departments, and the public.
• Ability to read and interpret laws and other regulations relevant to public finance.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In a typical work setting, the Accounting Clerk will:

Interpersonal Relationships

Have a high level of social contact working closely with staff in shared office spaces, and maintains daily contact in person, by phone and email with city staff, vendors, contractors, and the department. It is imperative that the person employed in this position maintains professional and ethical standards, including courtesy, cooperation, transparency, positivity, reliability, efficiency, and a respectful attitude towards others, and shall represent the City in a positive way, both on duty and in connection with City sponsored activities.

Hours/Travel

Typically works a standard Monday-Friday 40-hour week but may be required to work evenings or weekends to meet deadlines or for special projects/assignments. Some overnight travel may be required to attend training and workshops. Predictable and regular attendance is considered an essential job function for this position.

Physical Demands and Work Conditions

Always work indoors. May travel by foot or vehicle to other City buildings. Works close to others in shared office space. Frequently required to sit, stand at computer while using hands, arms, and fingers to reach and input data in systems. Exposure to noise from close by departments and co-workers. May lift and move boxes and equipment weighing up to 25 pounds.

Disaster Service Workers Clause

In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, designated employee’s may be assigned to assist rescue and relief workers. Suh assignments may be in locations, during hours and performing work significantly different from the employees; normal work assignments and may continue through the recovery phase of the emergency.

Job Type: Full-time

Pay: $21.91 per hour

Expected hours: 80 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 3 years (Required)

Ability to Relocate:

• Elgin, TX 78621: Relocate before starting work (Required)

Work Location: In person