Accounting Supervisor jobs in Flagstaff, AZ

General Position Summary:

Responsible for directly assisting the Assistant Chief Financial Officer and preparing a variety of governmental, financial, adhoc, and organizational reports. Responsible for providing support and guidance on various accounting functions, including A/P, Payroll, Account Reconciliations and General Accounting.

Essential Functions / Major Responsibilities:

·         Assists with the preparation of the monthly financial package for the Governing Board and Administration. (Prepares monthly journal entries, various account analysis, reconciliations, and schedules. Provides status of financial condition of the organization by collecting, analyzing, interpreting, and reporting financial data. Financial statement preparation includes, but is not limited to: Income Statements, Balance Sheets, Statements of Cash Flows, A/R Reserve Analysis, and Investment Schedules.)

·         Cross-trains on Payroll, Accounts Payable, and General Accounting functions for the purpose of providing support and guidance to accounting staff, department managers, and other staff. Serves as the backup to these functions as needed.

·         Assists in the preparation of various governmental reports, including but not limited to: Uniform Accounting Report, US Census surveys, Capital Expenditure and information Technology Report, 5500s Unclaimed Property Reports, and the annual 990.

·         Prepares various analysis and schedules for annual audits, including the Financial Audit, Medicare Audit, Workman’s Comp Audit, Wage, and Occupational Mix Audits. Updates analysis and schedules throughout the year to track data in preparation for audits. Serves as a key contact for audit inquiries.

·         Reconciles quarterly payroll tax information to system generated reports. Prepares Quarterly Payroll Tax reports and DES reports. Ensures that payroll taxes are remitted in accordance to IRS guidelines.

·         Prepares various general ledger account reconciliations, including but not limited to, PTO accrual liability, patient accounts receivable, and Group Insurance lag schedules.

·         Assists accounting staff with resolving open issues related to the account reconciliation process.

·         Analyzes, summarizes, and creates a variety of adhoc financial reports to meet the financial needs of the organization and its leaders.

·         Prepares and distributes monthly departmental financial reports.

·         Tracks, reconciles, and audits Physician Income guarantees. Accounts for properly in the general ledger and audit requests.

·         Works closely with department managers and administration to provide them with the information necessary for making sound financial decisions for the purpose of enhancing revenue and controlling expenses. Assists administration/managers with understanding their specific financial activity. Provides assistance with identifying, researching, and resolving financial matters that impact their area of responsibility.

·         Assists in the development of accounting processes/procedures as new programs are implemented.

·         Identifies opportunities to improve financial controls. Responsible for driving changes to improve, enhance, and enforce the financial control process.

·         Displays proper etiquette and mannerisms that reflect the Shine Behavior Standards.

·         Promotes the Patient Safety Standards as a core value of the organization.

Secondary Functions:

·         Coordinates the preparation of the annual 5500 filing.

·         Assists employees or outside vendors with inquiries relating to the Payroll and Accounts Payable process.

·         Provides assistance and guidance to employees outside of the Accounting department as it relates to the financial activity for the organization (e.g. cash office, business office, etc.).

·         Attends educational seminars to enhance knowledge and skill set.

·         Participates in departmental and hospitalwide informational meetings and inservices, including staff meetings, hospitalwide forums, and seminars.

·         Reviews department and hospitalwide policies and procedures annually.

·         All other duties as assigned.

Additional / Seasonal Responsibilities:

·         Assists with the coordination of the annual financial audit. Documents and reviews processes to ensure proper financial controls are in place. Prepares various analysis and schedules as required. Provides auditors with explanations regarding information or explanations they may have relating to financial activities of the organization. Prepares the audited financial statement and disclosures under the guidance form the audit firm.

·         Assists with the preparation of the annual budget.

·         Coordinates new employee interview processes and leads peer interview teams toward recommendations.

Job Scope:

This job involves:

·         Frequent new and varied work situations.

·         A high degree of complexity.

·         Typical determination of own practices and procedures; Contributes to the development of new services, programs, or processes.

·         Performance under independently-minimal supervision.

Supervisory Responsibility:

·         Assists Assistant Chief Financial Officer with supervision of all accounting staff.

·         Assists with departmental rounding and interim employee evaluations.

Interpersonal Contacts:

Contacts:

·         Are normally made with others both inside and outside the hospital.

·         Are normally made with other departments or locations.

·         Frequently contain confidential/sensitive information necessitating discretion at all times.

·         Are made via telephone, e-mail, and face-to-face interaction.

·         Are usually with coworkers, with little or no patient and physician contact.

Specific Job Skills & Mental Activities:

This position requires proficiency in general office equipment (including fax, printer, copy machine, phone systems, and 10-key) and computer programs (including all Hospital Information Systems, MS Office, Intellimed, internet, and e-mail). This employee must be service oriented and have excellent decision-making, judgment, negotiation, interpersonal, public speaking, written communication, presentation, investigative, estimating, analytical, customer service skills, organizational, multitasking, professional interpersonal, time management, accounting theory GAAP, and ad hoc reporting skills, as well as telephone etiquette and the ability to prioritize work. Must read, write, speak, and understand English.

Education and/or Experience:

·         Bachelor’s Degree in Finance/Accounting or related field (required).

·         Basic computer skills (required).

·         Five-seven years analytical, financial, and/or accounting experience (required).

·         CPA or Master’s Degree in Finance/Accounting or related field (required).

·         Healthcare experience (highly preferred)

Physical Demands & Job Conditions:

Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time. Worker is exposed to extensive computer work.

Physical motions include finger dexterity, standing, walking, talking, reaching, feeling, sitting, bending, grasping, listening/hearing, handling, lifting up to 5 pounds, and repetitive motions of the hands, wrists, and feet.

This is a safety sensitive position.

OSHA Exposure Category:

Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues and are not a condition of employment.