Accounting Supervisor jobs in Saint Cloud, MN

Job Summary

The Accounting Assistant provides assistance to the CFO, performs general accounts payable and accounts receivable duties, and provides backup for the office assistant.

Essential Duties and Responsibilities

Accounts Receivable

Generates and mails/e-mails invoices for accounts receivable

Generates EDI transmission for select customers

Maintains accounts receivable files of unpaid invoices

Posts accounts receivable payments along with making bank deposits

Requests and maintains accounts receivable files on the tax-exempt forms from customers

Assists Customer Service Manager with website retail sales by managing and remitting sales tax filings for all states in which Economic Nexus is established including but not limited to reconciling sales versus receipts, and accounting for variances

Works with Customer Service Manager to maintain customer files including Certificate of Exemption (ST3) form, W-9 form, customer setup, and customer Global file

Generates Credit Memos from information provided by the Customer Service Manager

Generates related accounts receivable reports

Accounts Payable

Enters invoices into the Accounts Payable module in the system via general expenses and purchase order matching

Creates tax exempt forms for vendors

Maintains accounts payable records for sales/use tax returns

Maintains accounts payable files of unpaid packing lists and invoices

Generates checks, ACH payments, and wire transfers

Prepares and uploads check register report to the bank, along with reviewing exceptions

Generates related accounts payable worksheets and reports

Calculates sales commissions payable to outside sales consultants

Works with Purchasing Manager to maintain vendor files including W-9 form, ACH information, vendor setup, and vendor Global file

Prepares and files 1099 forms

Miscellaneous

Balance or audit accounts payable and accounts receivable GL accounts

Balance eBay transactions

Performs other duties as assigned

Skills and Qualifications

Associate’s degree (A.A.) in Accounting from a 2-year college or technical school; or related work experience and/or on-the-job training; or equivalent combination of education and experience.

Must have experience with both Microsoft Excel and Word software.

Ability to carry out oral and written instructions, short correspondence, and memos

Ability to write simple correspondence

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Ability to calculate figures and amounts such as interest, commissions, proportions, and percentages

Ability to calculate, assess, and make determination of discount usage

Physical Demands

Regularly sit, stand, walk, talk, and listen

Occasionally lift and/or move up to 10 pounds

Work Environment

Occasional exposure to fumes or airborne particles

Moderate noise level; hearing protection is available but not required

Eye protection is mandatory in the shop area

Training Requirements

Alexandria Pro-Fab Quality Policy

Global Shop

Multi-line telephone system

Internal Communication Procedure

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Alexandria, MN 56308: Relocate before starting work (Required)

Work Location: In person