Accounting Supervisor supervises accounting staff in daily operations of one or more accounting functions, including accounts payable, accounts receivable, ledger maintenance, revenue, and asset accounting. Oversees calculating, posting, and verification of financial data for use in maintaining accounting and statistical records. Being an Accounting Supervisor ensures all analysis and reporting are accurate and prepared in compliance with accounting policies and procedures. Establishes and implements productivity and quality standards. Additionally, Accounting Supervisor typically requires a bachelor's degree in accounting or equivalent. Typically reports to a manager. The Accounting Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Accounting Supervisor typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)
4/4/24
1.0 Introduction
The purpose of this job is to establish and define the functional role, requirements, reporting relationships, authority, duties and responsibilities, and measurements of performance of the Accounting Assistant II.
2.0 Functional Role
The primary function of the Accounting Assistant II is to assist the accounting department with either Accounts Receivable (AR) or Accounts Payable (AP). The Accounting assistant will coordinate with the Portfolio Supervisor, Portfolio Manager, and Company Owner(s) to complete billing and payables in a timely and accurate manner. They will communicate with all co-workers, vendors, and customers regarding accounting issues.
3.0 Requirements
3.1 Education
Required: Associates Degree or higher, in business administration or accounting;
or a minimum of two (2) years experience working in accounting and/or
bookkeeping.
Preferred: Additional related coursework, preferably in business administration, property management and/or budgeting.
3.2 Experience
Required:
3.3 Skills, Knowledge & Abilities
Skilled in all aspects of accounts payables and accounts receivable. Organizational and interpersonal communication skills. Computer skills with experience in Microsoft Office, Google Documents, and various accounting programs. General understanding of basic home maintenance would be helpful. Ability to compose business documents with proper grammar, punctuation, and spelling skills. Attention to detail as well as time management skills. Written and verbal communication is a must in a team environment.
3.4 Mental
Ability to sustain sharpness and professional bearing and to foster a positive business image. Ability to problem solve and make decisions. Normal ability to concentrate. Normal memory, taking into consideration the amount and type of information.
3.5 Physical
Normal physical mobility, which includes movement from place to place. Normal physical agility, which includes the ability to maneuver the body. Able to lift and move up to 35 lbs. Normal dexterity of hands and fingers. Normal coordination, including eye-hand-foot. Sufficiently corrected vision for reading written documentation and driving a vehicle. Must be able to hear adequately with correction. Must be able to ascend/descend staircases.
3.6 Working Conditions
Work occurs primarily in an office environment. Requires individuals to drive their own vehicle for business matters (mileage reimbursement).
4.0 Reporting Relationships
Accounting Assistant II reports to the Portfolio Manager, if the Portfolio Manager
is unavailable, the Accounting Assistant II will report to the President.
5.0 Authority
5.1 The Accounting Assistant II has the authority to make accounting decisions regarding utility and vendor bills completed by Cobalt Real Estate Management, subject to the limitations issues by the Portfolio Manager, Company Owner, the company’s policies, and general good management processes.
5.2 Work with Property Owners, Residents, Vendors, and Co-workers regarding rental properties, as a representative of the company.
5.3 Network with community members and businesses as a representative of the company.
6.0 Duties and Responsibilities
6.1 Oversee either AR or AP in its entirety while utilizing the appropriate spreadsheets and accounting softwares.
6.2 Weekly audit the checks and balances spreadsheet to see there are no deficiencies or outstanding balances.
6.3 Work with the HR representative to handle payroll and ensure it is paid on time along with any payroll taxes.
6.4 Assist in the collection of any delinquent amount on any unpaid bill or rents.
6.5 Assist in the collection of information in the event of a debt collection.
6.6 Process payments to owners and vendors in a timely manner using our system of checks and balances.
6.7 Follow-up with owners regarding issues with their monthly statements or with any prepared tax documents.
6.8 Collect any and all pertinent vendor information for tax purposes.
6.9 Complete and send out Annual Tax Documentation.
6.10 Prepare and send out disposition letters at the end of a lease agreement.
6.11 Effectively communicate and share information with necessary parties.
6.12 Complete any and all invoicing on behalf of the property group.
6.13 Report any delinquencies over sixty (60) days to the Portfolio Manager to prepare for collections.
6.14 Perform any and all business related tasks as assigned by their manager or the President based on the needs of the business including responsibilities that fall outside of the above work scope.
7.0 Measures of Performance
7.1 There were no significant errors in Accounting procedures.
7.2 Adherence to company Core Values.
7.3 All billing/ invoicing was completed in a timely manner as well as payroll being
completed on time.
7.4 There were no warranted complaints against the Accounting Assistant II because of rudeness, poor customer service, discrimination, inefficiency or failure to follow local, state and federal laws.
7.5 There is no major discrepancy between audits and cash values.
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Clear All
0 Accounting Supervisor jobs found in Topeka, KS area