Accounts Payable Clerk supports the day-to-day operational activities of an accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Additionally, Accounts Payable Clerk responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
About New Mexico Military Institute:NMMI is a state-supported, co-educational college preparatory high school and junior college, complete with Junior and Senior ROTC programs. With a Corps of Cadets numbering up to 1,000 young men and women, NMMI provides an accredited college preparatory curriculum on the high school level and is currently developing a new middle school.
Position Under the general supervision of the Comptroller, the Accounts Payable Clerk timely processes vendor purchase orders/invoices and enters pay vouchers for individuals to make payments; keeps accurate records of payments; maintains vendor statements; and provides financial advice to cadets and/or their parents. This is an exempt, 12-month, full-time position. The salary is $44,616.00 ($21.45 per hour). The job description is available upon request.
Tasks:
· Daily receive vendor invoices and enter in the computer system against the appropriate purchase order for departmental verification to receive or deny for payment. Alphabetize invoices to attach to payment stubs.
· Maintain vendor statement to verify all invoices are submitted to the Business Office and payments are being made timely.
· Maintain vendor information in computer system; request federal Form W-9 from vendors for current Form 1099 information; prepare accurate data to complete and issue annual federal Form 1099s.
· Other duties as assigned.
Essential Skills:
· Knowledge of the principles and methods of accounts payable.
· Knowledge of proper accounting methodologies.
· Ability to obtain knowledge of the processing requirements at NMMI.
· Ability to obtain knowledge of various cadet accounts.
· Skill in developing and maintaining manual and automated filing systems.
· Skill in developing and maintaining effective relationships with cadets.
Qualifications:
Required:
· Associate’s Degree or High School Diploma with equivalent experience in a related field.
· Three (3) years of accounts payable experience.
Preferred:
· Associate’s degree or equivalent, from an accredited community college or university with a major in accounting.
· Bilingual.
Why Should You Apply?
· NM Educational Retirement Board (ERB) pension plan through the State of New Mexico.
· Paid holidays and sick/annual leave accruals.
· Excellent benefits, including medical, dental, vision, and life insurance through the State of New Mexico.
· Culture.
· NMMI offers a rich history and tradition of educating tomorrow’s leaders since 1891.
· Development opportunities.
How to Apply:Send your application, resume, transcripts, and letter of interest to the NMMI HR Office located in Luna Hall, 101 W College Blvd, Roswell, NM, 88201, or email employment@nmmi.edu. Applications are located at: https://www.nmmi.edu/human-resources/employment-opportunities/ NMMI is an Equal Opportunity Employer.
Job Type: Full-time
Pay: From $44,616.00 per year
Benefits:
Experience level:
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Ability to Relocate:
Work Location: In person
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