Accounts Payable Clerk jobs in Flagstaff, AZ

Overview

Live. Work. Explore. as a part of our Administrative/HR/Accounting team the Grand Canyon Railway and Hotel!

Located in Williams, Arizona, the historic Grand Canyon Railway and Hotel is the place to get your career on the right track! Open year-round, the Grand Canyon Railway operates scenic train rides, a full-service restaurant, pub, retail shops, and 3-diamond hotel. No matter what your job is, you will play an essential role in providing warm and friendly hospitality to all our guests.

We’re hiring - all aboard for a fun and exciting job!

Job Summary:

Under the direction of the Accounting Manager, the Accounts Payable Associate is responsible for the timely and accurate processing of all retail payable invoices for the Grand Canyon Railway, Grand Canyon South Rim, Tusayan Trading Post, and the Grand Hotel as well as the travel agency (TA) commission processing for the Grand Canyon Railway and the Grand Hotel.  This position also assists the other two Accounts Payable Associate positions when needed.

The Details:Position Type: Full-Time, Year-RoundPay: $20.00

Located: Flagstaff Arizona Accounting office ( 30 Minutes from Williams, Az) Schedule: 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

Why the Grand Canyon Railway?

We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are proud to offer these unique Grand Canyon experiences.

Life at the Grand Canyon Railway:

• No employee housing available
• Generous benefit program including medical, dental, and vision coverage, paid time off, and more!
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits and Perks:

• Free gym and pool access
• Free train tickets
• Free entry to Bearizona
• Exclusive retail and dining discounts at GCR and other Xanterra properties
• The adventure of a lifetime!

Responsibilities

Responsibilities:

• Ensure the timely and accurate processing of retail payable invoices in the Mi9 and CloudSuite systems.
• Responsible for weekly processing of Opera travel agent commission payments, including follow-up with travel agencies on commission-related issues.
• Complete RET (retail) and COM (commission) authority code invoices to management for releasing in CloudSuite.
• Control and maintain retail and TA commission vendor files in CloudSuite for all processed invoices/commissions.
• File and maintain all Opera system-generated reports as required by corporate and property guidelines.
• Maintain and keep Receiving Memos in Mi9 current.
• Reconcile retail vendor/TA statements on a monthly basis; assist vendors and company departments regarding invoices or other related accounts payable issues.
• Obtain W-9s from all new retail/TA vendors and ensure the setup of permanent vendors in CloudSuite prior to processing invoices/commissions for payment.
• Ensure that Accounts Payable ICMS (Internal Control Minimum Standards) are being followed.
• Participate in the month-end closing process as required, i.e., journal entries, processes in Mi9, etc.
• Reconcile timely and accurately assigned balance sheet accounts.
• Box up accounting records and request record retention labels according to company policy.
• As needed, be an active participant in annual retail inventories.
• Responsible for creating and then keeping current the Accounts Payable, TA Commission Processing portion of the desk procedure manual.
• Cross-train in the Trade Accounts Payable Associate positions so that you can assist when these positions are vacant (vacation, sick, etc.).
• Work area must be kept clean and organized.
• Confidentially handles highly sensitive information.
• Responsible for understanding and ensuring compliance with all Accounting policies & procedures.
• Assist with special projects and other duties as assigned.

Qualifications

Qualifications:

• At least 1 year of Accounts Payable experience.
• Previous experience working with financial system software.
• Previous computer experience with a working knowledge of Excel spreadsheets.
• Proficiency with Microsoft Office and related programs.
• Previous experience working with vendors.

Physical Requirements include:

• Constantly listening, hearing, seeing, standing, walking, using eye/hand coordination, handling, reaching outward, and using wrist motion.
• Reaching above the shoulder, bending, lifting, or carrying up to 30 lbs.
• Occasionally sit, climb, crawl, squat or kneel, lift/carry and push or pull up to 30 lbs.
• Will be required to sit for long periods of time and to occasionally walk-up flights of stairs.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.