Accounts Payable Clerk supports the day-to-day operational activities of an accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Additionally, Accounts Payable Clerk responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Description
PAFA/FAS Branch A/R and A/P Clerk
San Francisco, CA
Description
Position Title: PAFA/FAS Branch A/R and A/P Clerk
Reports To: Branch Controller
Status: Hourly
Job Type: Full Time
Supervises: N/A
Location: General Office Location/Building
The Branch A/R and A/P Clerk is responsible for ensuring that the company receives payment for goods and services offered to clients as well as responsible for Processing of vendor and subcontractor payments
A/R Responsibilities:
· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
· Creates invoices according to company practices; submits invoices to customers.
· Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
· Drafts correspondence for standard past-due accounts and collections, and identifies delinquent accounts by reviewing files.
· Creates reports regarding the current status of customer accounts as requested.
· Performs collection activities including preparation of customer statements and collection calls of delinquent accounts.
· Research customer discrepancies and past-due accounts with the assistance of the Branch Controller or other staff.
· Assist in generating monthly billing statements based on the general ledger.
· Assists branch controller in reconciling revenue accounts each month.
· Copies, files, and retrieves materials for accounts receivable as needed.
· Relays changes of information to appropriate employees.
· Performs other related duties as assigned.
A/P Responsibilities:
· Receives and processes incoming invoices from vendors, suppliers, and subcontractors, ensures accuracy and proper expense coding.
· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
· Ensures outstanding obligations are credited upon payment, identities discount opportunities, and issues stop-payment orders as needed.
· Assists with accounting records and ledgers by reconciling monthly statements and transactions.
· Records entry of, verifies documentation for; and distributes petty cash.
· Manages sales tax expenses and proper reporting of sales tax based on paid invoices.
· Other related duties as assigned.
Competencies:
· Excellent written and verbal communication skills
· Must be reliable and extremely trustworthy.
· Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
· Must be able to learn other accounting software systems.
· Ability to work independently and in a fast-paced environment.
· Ability to anticipate work needs and interact professionally with customers.
· Excellent organizational skills and attention to detail.
· Ability to maintain confidential and meticulous records.
Knowledge, Skill & Other Requirements:
· High school diploma or equivalent required; associate or bachelor’s degree in accounting or business preferred.
· At least two years of related experience is required.
· Certified Accounts Payable Professional (CAPP) certification preferred.
· NetSuite and Bill.com experience preferred.
Clear All
0 Accounts Payable Clerk jobs found in San Francisco, CA area