Accounts Payable Supervisor jobs in Baton Rouge, LA

Beacon, a division of International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. We were founded on the principle of putting our clients’ employees first and this is still true today. Led by 5,200 medical professionals and 200 security specialists our teams work night and day to find solutions to protect our clients and their employees in whatever situation they may be facing; we assess, advise and assist from a medical, security and logistical perspective on a global scale to protect and save lives and thereby enable our clients to achieve their business goals. As we’ve delivered on this mission over the last 35 years, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world.

Opportunity

We are looking for a full-time Accounts Payable Specialist for our office in Baton Rouge. In this role, you'll be overseeing the timely and accurate processing of vendor invoices and expense vouchers, ensuring everything aligns seamlessly. This is a hybrid role with working hours of 8:00 am to 5:00 pm Monday to Friday. Monday to Thursday are in office and Fridays are working from home.

• Financial Acumen: Leverage your knowledge of basic bookkeeping and accounts payable principles, understanding their direct impact on the practice's financial statements. Showcase your ability to calculate, post, and manage accounting figures and financial records with a high level of attention to detail and accuracy.

• Technological Proficiency: Demonstrate your proficiency in Microsoft Office applications. Utilize your skills in training various users on accounts payable processes and programs, showcasing effective data entry and a keen knack for numbers.

• Effective Communication and Organization: Highlight your strong interpersonal and communication skills, demonstrating the ability to set expectations with stakeholders and collaborate effectively with staff at all levels. Illustrate organizational excellence, emphasizing your time management, deadline-driven approach, and commitment to teamwork in a collaborative environment.

Key responsibilities

• Receive and enter invoices into computerized accounting system.
• Reconcile entries and verify balances for accuracy.
• Analyze invoice/expense reports to charge expenses to appropriate accounts.
• Pay vendors, ensuring accuracy in payments and resolving discrepancies.
• Process employee payments, verifying expense reports.
• Maintain accurate accounting ledgers by posting transactions.
• Verify vendor accounts through reconciliation of monthly statements.
• Calculate and report sales taxes on paid invoices.
• Match invoices with purchase orders and requisitions
• Maintain and file invoices and supporting documentation.
• Manage vendor relations and AP disbursements, including tax matters.
• Ensure accuracy and timeliness in month-end accounts payable close.
• Develop and maintain desktop manual for AP functions.
• Determine and address uncashed checks and open payables.
• Prepare all necessary monthly/year-end reports.
• Perform additional assigned duties professionally.

Qualifications

• High School Diploma required; Accounting, Business, or Finance degree/background preferred.
• 10-key by touch
• 3 years of high-volume Accounts Payable experience (5 years a bonus!)

Benefits

• Competitive wage negotiable based on experience
• Medical, Dental, Vision, 401K, Short/Long term disability, Life Insurance, AD&D coverage, Pet insurance, EAP, and PTO
• Personalized and comprehensive training

Contingencies

Offer contingent upon ability to pass pre-employment drug testing (federal panel), physical exam, background check and motor vehicle report.

Beacon, a division of International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Job Type: Full-time

Salary: $44,118.00 - $48,249.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• How many years of high volume accounts payable experience do you have?

Work Location: In person