Exterity, LLC is seeking a highly motivated and accurate professional to join our growing Accounting & Finance team as an Accounts Payable Specialist.
The Company
We are a progressive organization dedicated to building relationships and delivering exceptional service through leading commercial landscape firms across the US. We deliver the ordinary in extraordinary ways, by operating our business with a shared vision of excellence – combining best practices and the right tools for the job with ongoing training and support. We acquire companies in attractive markets who share a common culture of excellence and success. Our landscape companies are the first choice for employees and clients in the markets they serve.
The Exterity purpose is thorough management of client contract service requirements and sustain excellent communication and workflow to ensure client satisfaction that exceed expectations. This team will focus on direct communication with clients and service providers, enhancement management, and coordination across verticals to maximize interaction with clients. Ensure client properties are maintained properly and are safe for our client's employees and customers by properly managing service providers and their contracted responsibilities such as landscaping, parking lot sweeps, snow removal, etc. The team also ensures the timely and accurate accounting of these activities to control financial overview and provide the client and service providers billing and payables.
The Opportunity:
The Accounts Payable Specialist is responsible for various accounts payable tasks in support of our Managed Service division of HeartLand, LLC. This includes processing a high volume of invoices timely and accurately. This entails reconciling invoices to work orders and processing payment entries. The Accounts Payable Specialist responds to inquiries and contacts other departments and/or vendors to resolve a variety of problems. The role will focus on these key responsibilities:
- Process a high volume of Service Partner invoices.
- Manage the input of invoices through the Service Partner Portal.
- Monitor shared e-mail inboxes and process vendor requests/respond to inquiries.
- Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
- Process outgoing payments in compliance with financial policies and procedures. Code, scan, and submit vendor invoices. Work with central AP to ensure invoices are entered correctly into Heartland’s ERP systems
- Generate reports detailing accounts payables status
- Understand expense accounts and cost centers
- Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
Other Responsibilities:
- Participate in month-end close activities, including preparation of journal entries, and other accounting duties in a timely manner.
- Keep an organized filing system of all accounts, statements, transactions, payments, and debts. Provide support as requested by supervisors, audit, etc.
- Process office mail.
Key Performance Metrics
The Accounts Payable Specialist will be evaluated on their ability to be an exceptional resource reflecting the operational objectives of the organization. Specific areas of evaluation include:
- Maintaining current aging on outstanding accounts payable.
- Staying up to date with accurate and timely vendor payments.
- Supporting a complete and accurate financial close, while meeting deadlines monthly.
If the above sounds interesting to you, we are seeking a professional with the following characteristics:
- Exude the company values in all respects:
- Human – we do love plants, but we cultivate people to serve people.
- Exceptional – our best efforts energize everything we do.
- Accountable – we own the outcomes in our relationships with each other and our clients.
- Respectful – we believe in the golden rule.
- Trusted – clients know they can count on us to keep their best interests at heart.
- Bachelor Degree (Preferred)
- 3 years Accounts Payable (Required)
- Ability to work in a fast-paced environment while maintaining data integrity.
- Fully engaging with people to resolve issues.
- Proven working experience as Accounts Payable in a high-volume environment.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience with spreadsheets and proprietary software. Preferably have experience with Facil IT and Acumatica or similar industry software.
- Proficiency in English and in MS Office.
- High degree of accuracy and attention to detail.
- Be versatile and adaptable to a constantly changing and entrepreneurial environment.
- The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals.
- Have an attitude of always looking to improve upon what we are doing and how; and along the way, celebrating and recognizing the improvements.
- Strict attention to detail, with exceptional time management, organizational and follow-up skills, to assure all responsibilities are quickly and efficiently met in a faced paced environment.
- Excellent communication, listening and customer service skills with the ability to make critical judgments and maintain calm demeanor even when confronted with difficult situations.
- Results-oriented with proven ability to follow through while handling multiple and competing priorities.
- Be fanatical about details and accuracy and keep excellent records.
- Approach the role with a spirit of finding a workable solution to opportunities and challenges.
As an AP Coordinator at Exterity, you will enjoy:
- Competitive salary
- Paid vacation and holidays
- Full suite of health insurance – medical, dental, vision, etc.
- 401(k) with company match
- Professional development opportunities
- Exceptional company culture