The Dialysis Center of Lincoln (DCL) is a non-profit provider of dialysis healthcare services with locations in Lincoln and Columbus, NE. DCL has $20M in annual revenues, with approximately 100 employees who serve a growing patient population in both acute and outpatient settings. The Accounts Payable Specialist is an integral member of the accounting and finance team and is responsible for all aspects of coordinating and processing accounts payable to ensure accurate and timely payment and recording of approved invoices. This individual will work collaboratively with the other members of the accounting and finance team to improve processes and meet the objectives of the department and organization. This role helps ensure financial stewardship of resources in furtherance of DCL’s mission.
ESSENTIAL JOB FUNCTIONS:
- Follow procedures and gather information for new vendor setup including W-9 and payment terms
- Establish and maintain relationships with new and existing vendors, and handle vendor correspondence
- Review and/or apply correct general ledger coding to invoices and other AP documents
- Ensure proper approval or route for approval in accordance with policy
- Review and enter invoices timely and accurately
- Process payments in accordance with invoice due dates and payment terms to ensure cash management and timely payment
- Ensure that appropriate sales/use tax is paid based on exempt versus non-exempt status of each entity
- Match purchase orders (PO) to invoices and receiving reports comparing items, quantities, prices, terms, taxes, and other charges
- Coordinate credit card program documentation, review, coding, approval, and payment
- Review and process employee expense reimbursement and mileage requests
- Monitor, investigate, and resolve problems associated with processing accounts payable including reconciling monthly statements, items received but not invoiced, items invoiced but not received, etc.
- Assist with month-end and year-end close including accruals, prepaids, and reconciliation of the AP module to the general ledger
- Maintain fixed assets including additions, disposals, depreciation, reporting, and reconciliation
- Manage and maintain historical AP documentation and records in accordance with file retention policy
- Responsible for preparing and processing periodic bank deposits
- Produce reports, provide support for the annual audit and other regulatory reporting including issuing Form 1099s, and assist with special projects as needed
- Make recommendations and assist with improving processes, procedures, and systems
- Perform other duties as assigned
EDUCATION AND EXPERIENCE EXPECTATIONS:
- Associate’s degree or equivalent experience required
- Bachelor’s degree in Accounting, Business or related field preferred
- Minimum of 1 to 3 years accounts payable/accounting experience
- Experience working with accounting systems; Oracle NetSuite experience is a plus KNOWLEDGE, SKILLS AND ABILITIES:
- Attention to detail with a high degree of accuracy
- Strong time management and organizational skills with the ability to meet deadlines
- Proficient in Microsoft Office Suite including Excel
- Ability to maintain confidentiality
- Comfortable with learning and using new technology
- Excellent verbal and written communication skills
- Ability to solve problems and recommend solutions
- Ability to work independently and collaboratively as part of a team
- Curious with a commitment to innovation and continuous learning