Accounts Payable Supervisor jobs in Santa Maria, CA

Accounts Payable Supervisor is responsible for supervising and guiding the day-to-day operational activities of an accounts payable function. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Being an Accounts Payable Supervisor prepares and evaluates applicable accounting reports to identify trends, inefficiencies, and opportunities for cost-savings and relays the conclusions to management. Implements standard operating procedures to maintain accurate financial records and compliance with accounting policies. Additionally, Accounts Payable Supervisor investigates and resolves discrepancies in billings and payments. Requires a bachelor's degree. Typically reports to a manager. The Accounts Payable Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. To be an Accounts Payable Supervisor typically requires 3 years experience in the related area as an individual contributor. Thorough knowledge of functional area under supervision. (Copyright 2024 Salary.com)

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Accounts Payable Supervisor
  • Community Action Partnership of San Luis Obispo County, Inc.
  • San Luis Obispo, CA FULL_TIME
  • Position Summary: Supervises accounts payable (A/P) and performs the processes necessary to pay and record transactions with Community Action Partnership of San Luis Obispo Co. Inc. (CAPSLO) vendors, independent contractors, employees and clients. The position is a “hands-on” supervisor who will ensure these processes include timely and accurate data entry of invoices, efficient processing of check runs/electronic payments, and expense posting. Ensures the efficient performance of vendor reconciliations and reconciles various accounting reports, vendor statements, and account balances in accordance with established departmental policies and procedures. Provides administrative support to agency programs, creditors, employees and clients. Understands and ensures compliance with standards and procedures for the proper functioning of internal controls. Supports CAPSLO’s mission by ensuring accounts payable performs at the highest level so families and individuals can be served in the community appropriately and effectively. Required Education and Experience: Bachelor’s Degree in a related field and five years of experience in accounts payable or similar position. One year of supervisory or lead role experience required. Must have knowledge of general accounting and office procedures. An understanding of internal controls, both detective and preventive is required. License & Certifications: Must have dependable, insured transportation, a valid California Driver’s License (mileage reimbursed) and acceptable driving record.  A DMV printout and proof of insurance will be required. Supervisor Responsibilities: Oversees the performance of A/P specialists in carrying out their job descriptions. Provides mentoring, training, counseling and feedback to the staff in the areas of their job responsibilities. If necessary, will follow-up with disciplinary action. Reviews account reconciliations performed by specialists. Checks for outstanding balances, unreconciled differences, aged invoices and outstanding balances. Prepares performance evaluations of specialists as required by agency’s policy. Prepares reports and summaries of A/P activities as requested by Supervisor. Prepares and processes wage garnishments issued to CAPSLO independent contractors by the EDD. Assists during audit time periods with data collection, worksheet preparation and addressing audit concerns. Brings unusual transactions and account activity to the attention of management. Establishes and maintains a system of “self-audit” on all the activities of the A/P department; filing, vouchers, data entry, vendors, voids, reissuances, payments, etc. Assists in revision, formulation and implementation of accounting or fiscal management systems and procedures. Responsible for ongoing specialists’ training and education in job responsibilities. Oversees proper functioning of A/P software and reports any concerns.  Performs monthly and annual reconciliation of A/P to the General Ledger. Prepares reports, analyzes and organizes any data requested by Supervisor. Accounts Payable Responsibilities: Performs routine accuracy checking of invoices and agreement of the voucher to supporting documentation, including purchase orders and contractual agreements. Timely and accurate Data entry of accounts payable vouchers into the accounting software in accordance with established policies and procedures.   Processes vendor disbursements via ACH, credit card and check payments in a timely and accurate manner. Works closely with the bank reconciliation staff, with on-going communication about outstanding checks, voids and reissuances; ensures that payments are cashed in accordance with established policies and procedures. Processes employee travel requests, reconciliations and reimbursements, and resolves concerns, assuring employee reports are prepared and submitted within established policies and procedures. Processes and analyzes expenses as required on employee petty cash reconciliation forms and requests for petty cash reimbursements. Responds to requests for account inquiries and other information; resolves vendor/staff differences in a professional manner. Identifies errors and makes corrections in accordance with established policies and procedures. Self-monitoring is expected to assure accuracy and validity of data. Organizes and maintains check registers, cash requirements and aged trial balances. Maintains agency lease files and abstracts. Sets up and pays recurring monthly expenses.  Files sub-contractor agreements and ensures cross checks against proposed payments for compliance with contract terms. Process and maintain childcare provider payment records so they are easily accessible upon request. All records are stored with import files and vouchers that support payments. Runs cash requirement reports to determine cash needs and unpaid vendors in accordance to AP schedule. Reconciles vendor statements to assure accuracy of payments. Posts accounts payable transactions to the General Ledger; balances and posts A/P vouchers in accordance with established policies and procedures. Reconciles monthly payment activity including outstanding and voided checks. Verifies that all voided checks have been appropriately entered into the A/P system.  Other Responsibilities: Must be available during audit time periods. Must maintain a respectful and cooperative working relationship with creditors and staff. Must be available to attend trainings and maintain on-going education-related job responsibilities as requested by supervisor. Must understand, uphold, and continue working toward accomplishing the mission, strategic goals and performance measures of the agency. As a supervisor, must assure all direct reports understand their role in accomplishing the above and must role model our “Core Values” in the performance of their duties. Must use reasonable precautions in the performance of one’s duties and adhere to all applicable safety rules and practices; and act in such a manner as to assure at all times maximum safety to one’s self, fellow employees, clients and children. Performs other duties as assigned. Knowledge, Skills and Abilities: Knowledge: Must have knowledge of general accounting and office procedures. Must have basic knowledge of computerized accounts payable systems and the ability to input data quickly and accurately as well as troubleshoot system errors and work with software support in resolving issues. Skills: Must have strong math skills and the ability to detect invoice errors. Abilities: Must be able to operate a variety of office machines, including a computer, calculator, printer and copier and have intermediate knowledge of software such as excel and word. Must be able to work with supervision as well as independently. Must be able to understand as well as communicate both verbal and written directions. Must be able to relate well to all people of the community regardless of color, national origin, religion, sex, pregnancy, age, marital status, veteran status, sexual orientation, disability or socio-economic level. Supervisory Responsibility: This position has supervisory responsibilities for the Accounts Payable staff. Work Environment: Requires working indoors in temperature-controlled environment with some exposure to copier and printer chemicals/fumes. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical: Position requires intermittent sitting, standing, walking, twisting, and bending.   Must be able to lift 30 pounds.   Simple grasping and hand manipulation required, as well as reaching above and below shoulder level. Travel:  Occasional travel for out of county training or conferences. Additional Eligibility Qualifications: Must be at least 18 years of age by date of hire.  Must comply with the CAPSLO COVID-19 Vaccination Policy, either being fully vaccinated or have a signed declination form. Based on program, a current TB skin test/Chest X-Ray may be required.  Employment is contingent upon meeting all applicable job requirements and background requirements. A criminal history clearance is required prior to employment.  Upon hire, agency staff will check the Megan’s Law (or the current sexual predator website) to ensure each staff being hired is clear for employment. Agency staff will check the website annually to ensure all program staff are cleared to work.  Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  Reasonable Accommodations: I have read and understand the Essential Functions of this position, including the Responsibilities and Duties. I also acknowledge that the Responsibilities and Duties for this position may change in the future with or without prior notice.  I further understand that I can request a reasonable accommodation, should one be necessary for me to carry out the Essential Functions of this position. I can perform these with or without reasonable accommodation.
  • 9 Days Ago

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Accounts Payable Specialist
  • Community Action Partnership of San Luis Obispo
  • San Luis Obispo, CA FULL_TIME
  • Position Summary: Performs the overall processes necessary to timely and accurately pay and record transactions with Community Action Partnership vendors. These processes include data entry of account...
  • 21 Days Ago

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Accounts Payable Specialist
  • Community Action Partnership of San Luis Obispo County, Inc.
  • San Luis Obispo, CA FULL_TIME
  • Position Summary: Performs the overall processes necessary to timely and accurately pay and record transactions with Community Action Partnership vendors. These processes include data entry of account...
  • 2 Days Ago

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Accounts Payable/Receivable Clerk
  • Santa Maria Chrysler Dodge Jeep Ram
  • Santa maria, CA FULL_TIME
  • Santa Maria Chrysler Dodge Jeep Ram is looking for one exceptional person to fill a full time Accounts Payable/Receivable position in the Business Office at our Automotive Dealership. We are looking f...
  • 3 Days Ago

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Accounts Payable Clerk
  • Bonita Packing Company
  • Santa Maria, CA FULL_TIME
  • DEPARTMENT OVERVIEW: The Accounts Payable Clerk will review, reconcile, and pay multiple entity’s bills in a timely fashion. This requires not only understand the accounting process, but also working ...
  • 7 Days Ago

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Certified Payroll/Accounts Payable/Purchasing Accountant (FT)
  • Signs of Success, Inc.
  • Santa Maria, CA FULL_TIME
  • The ideal candidate will have at least 2 years accounting experience, previous payroll experience and fluent in Quickbooks and Microsoft Office. Responsibilities:Payroll:Time cards.Issues paychecks.Pa...
  • Just Posted

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0 Accounts Payable Supervisor jobs found in Santa Maria, CA area

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Accounts Payable/Receivable Clerk
  • Santa Maria Chrysler Dodge Jeep Ram
  • Santa Maria, CA
  • Job Description Job Description Santa Maria Chrysler Dodge Jeep Ram is looking for one exceptional person to fill a full...
  • 3/28/2024 12:00:00 AM

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Billing Clerk
  • Chumash Enterprises
  • Santa Ynez, CA
  • Overview: The Billing Clerk is responsible for collecting all outstanding accounts. Responsibilities: Responds to patien...
  • 3/28/2024 12:00:00 AM

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County Meter Reader
  • Meter Reader
  • Santa Maria, CA
  • Responsibilities The primary responsibility of this position is to read meters and record consumption of the water used,...
  • 3/28/2024 12:00:00 AM

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Resident Services Coordinator
  • GMH Communities
  • San Luis Obispo, CA
  • Job Description Job Description GMH Communities, Headquartered in Philadelphia, PA, is a dynamic real estate company spe...
  • 3/27/2024 12:00:00 AM

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Internal Revenue Agent (Examiner) - DIRECT HIRE (12 MONTH REGISTER) AMENDED
  • Department Of The Treasury
  • Santa Maria, CA
  • Duties WHAT ARE THE APPEALS (AP), LARGE BUSINESS AND INTERNATIONAL (LB&I), SMALL BUSINESS SELF-EMPLOYED (SB/SE) AND TAX ...
  • 3/27/2024 12:00:00 AM

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Senior Project Manager- New Construction
  • Precision General Commercial Contractors, Inc.
  • Grover Beach, CA
  • Senior Project Manager- Multifamily New Construction JOB SUMMARY The purpose of this position is to manage and lead a st...
  • 3/27/2024 12:00:00 AM

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Detailer
  • carstar
  • Santa Maria, CA
  • JOB SUMMARY The Detailer is responsible preparing vehicles for the repair process by pre-washing vehicles, detailing and...
  • 3/26/2024 12:00:00 AM

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Accountant
  • Cal Poly
  • San Luis Obispo, CA
  • Job Summary Under the general direction of the UAR Director, the incumbent will provide professional level accounting se...
  • 3/24/2024 12:00:00 AM

Santa Maria is a city near the Southern California coast in Santa Barbara County. It is approximately 65 miles (105 km) northwest of Santa Barbara and 150 miles (240 km) northwest of downtown Los Angeles. Its estimated 2018 population was 108,470, making it the most populous city in the county and the Santa Maria-Santa Barbara, CA Metro Area. The city is notable for its wine industry and Santa Maria-style barbecue. Sunset magazine called Santa Maria "The West's Best BBQ Town". Santa Maria is located at 34°57′5″N 120°26′0″W / 34.95139°N 120.43333°W / 34.95139; -120.43333 (34.951377, -120.433...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Accounts Payable Supervisor jobs
$73,719 to $97,940
Santa Maria, California area prices
were up 2.5% from a year ago

Accounts Payable Supervisor in Rapid City, SD
Strong ability to establish and maintain effective relationships with employees supervisors and the general public.
December 23, 2019
Accounts Payable Supervisor in Norwich, CT
The job description of an accounts payable supervisor includes setting up internal regulations.
December 15, 2019
Accounts Payable Supervisor in Fort Collins, CO
The accounts payable supervisor ensures that expense reports are coded properly, prepares and approves vouchers for payment, and checks that payment issuance is accomplished accurately and in a timely basis.
December 01, 2019