Accounts Payable Supervisor jobs in Seattle, WA

• Oversee the full accounts payable process including review of invoice postings to ensure compliance with company authorization policies and procedures as well as accurate coding.

• Ensure all invoices have appropriate documentation and approval prior to payment
• Review expenditure expense reports for proper authorization and coding.
• Manage/review the weekly check runs.
• Oversee all invoice and payment processing within Aavenir and SAP as well as resolve any AP processing issues that may arise. 
• Ensure accurate system procedures and policies are being followed and adhere to company guidelines.
• Maintain AP inbox and respond to all questions/inquiries in a timely manner.

• Coordinate with and provide support to the purchasing department regarding any issues and/or inquiries relating to purchase orders and vendor invoices.

• Maintain positive vendor relations by providing support regarding invoice and payment inquires.
• Manage the Accounts Payable Aging report to ensure payables are not exceeding 30 days and research and resolve old items.
• Review vendor statements and ensures all outstanding invoices are recorded in SAP

• Review and Approve new vendor account setup in SAP MDM.

• Provide cash forecasting information when requested
  • Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.

• Provide assistance during the monthly accounting cycle including, but not limited to:
• Closing accounts payable sub-ledgers each month
• Preparation of monthly accrual reports for non-PO invoices, including intercompany
• Monthly and quarterly reconciliations
• Monthly journal entries relating to accounts payable accruals and reclasses

• Provide guidance regarding updates/changes to budget/cost center coding for expenditures with departments outside of accounting
  • Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Review and prepare vendor data for submission of the annual 1099 information
• Prepare annual reviews as well as any interim coaching and/or guidance to all direct reports.
• Provide recurring updates to accounting management regarding resource needs, vendor issues, or other company concerns affecting accounts payable

• Provides accounting assistance to managers and staff; responds to accounts payable questions/concerns to meet business needs.
• Build solid relationships across all units at various accounting and company levels
• Assists in audit related tasks

• Review and resolve stale dated checks, and prepare annual unclaimed property tax report

• Working knowledge of SAP
  • Analyze GL details or vendor details/history.
• General accounting knowledge.
  • Thorough understanding of accruals and prepaids.
  • Understand the impact on Financial Statements of unrecorded expenses/invoices.
  • Understand how duties and responsibilities impacts other accounting staff work assignments
• Strong computer skills including Excel and Word.
• Must possess professional interpersonal and communication skills
  • Timely communication and escalation of issues with proposed solutions.
  • Regular status updates with your manager.
• Must be reliable and dependable.
• Ability to multitask

• Bachelor’s degree desired but not required if experience is met
• Minimum 5 years of experience in an accounts payable position or 1 year in an Accounting Supervisor position

Anticipated hours are:

Monday – Friday               8:00 am - 5:00 pm         

Occasional overtime during monthly closes

Salary Range: $67,000.00 - $95,000.00/DOE

Benefits: Comprehensive Medical, Dental and Vision coverage, Life insurance, Accidental Death and Disability coverage, company paid Family/Medical Leave, Long-term Disability, generous commute subsidy, 401K plan with employer match, paid time off, 12 company holidays and an annual bonus opportunity.