Accounts Receivable Clerk jobs in Flagstaff, AZ

JOB SUMMARY: Accounts Receivable Technician position who is organized, detail oriented, and looking for the opportunity to support students and staff. Significant responsibilities of the Accounts Receivable Technician include researching and reviewing vendor invoices and purchase orders for all vendors within the Hopi Junior/Senior High School.

RESPONSIBILITIES AND DUTIES:

1. Receives purchase requisitions from the requestor and reviews for proper vendor addresses for price quotations, net term, and product numbers.
2. From the Purchase Requisitions, prepares Purchase Orders. Fax, email and/or mail the originals of Purchase Orders to the appropriate vendors.
3. Maintain files on all purchase orders.
4. Reviews the outstanding Purchase Orders on a monthly basis to avoid any undelivered orders at the end of the fiscal year.
5. Maintains the Blanket Purchase Orders for the Hopi Junior/Senior High School and monitors accounts for any suspicious charges that may be incurred against the Blanket Purchase Order.
6. Processes travel authorizations, and travel claims for School Board Members, Administration, Teachers and support staff. Follows the Federal Travel Regulations set forth by the Bureau of Indian Affairs — Office of Indian Education Programs.
7. Research issues, responds to questions, and assists staff regarding purchase orders.
8. Complete year-end closure of outstanding purchase orders, set up vendor and purchase order files for the new school year.
9. Assist with obtaining, filing, and maintaining W-9 forms for vendors.
10. Assists in external audits by providing the appropriate purchase orders that are to be audited.
11. Communicates effectively with outside vendors on all purchases of goods and services.
12. Performs other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

1. Knowledge of basic accounting principles and technique.
2. Knowledge of the Federal Acquisitions Regulation in procurement and acquisitions methodology with the understanding and knowledge of Buy Indian Act and sources of supply.
3. Knowledge of Federal Travel Regulations.
4. Working knowledge of personal computers, School ERP Pro Infinite Visions software, Microsoft Word, Excel, Access, etc.
5. Ability to communicate effectively with people at all levels of the organizational structure, with other government or local agencies.
6. Ability to follow policies and procedure.
7. Skilled in prioritizing and planning work activities and tasks.
8. Skill in handling requests in a timely manner.
9. Ability to maintain a high level of ethical behavior and confidentiality when dealing with
10. student, staff and/or parent information
11. Ability to establish and maintain positive working relationship with others.
12. Knowledge of general school site rules and policy.
13. Knowledge of Governing Board rules of conduct and policy.
14. Skill in communicating orally and in writing.
15. Skill in establishing and maintaining effective working relationships with others, requiring the ability to interact professionally and courteously with students, faculty, staff and the public.

QUALIFICATIONS:

1. Associate's Degree in Accounting, Business Administration (12 credit hours in Business Administration), preferred, or related field; AND
2. Three (3) years’ work experience in school finance setting or financial/accounting data processing;

PREFERRED QUAILIFICATIONS:

1. Hopi/Indian Preference in employment considered.
2. Valid State Driver Licenses.
3. Valid Arizona Department of Public Safety Fingerprint Clearance Card.
4. Must successfully pass employment background checks within the last five years which include state, federal and local tribe.

INDIAN PREFERENCE POLICY: Hopi/Indian preference in employment will be practiced, in accordance to the Hopi Tribe, “any person who is presently an enrolled member of the Hopi Tribe.” Shall mean that in selection process Indian candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board.

EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities.  If you need reasonable accommodation for any part of the application and hiring process, please notify this agency.  The decision in granting reasonable accommodation will be on a case-by-case basis.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and mobile carts. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.  The employee is frequently required to interact with the public and other staff.  The employee is directly responsible for the safety, well-being and work of students.