Description

Job Title: Accounts Payable and Receivable Clerk

Department: Administration/Finance

Reports To: Controller

Direct Reports: N/A

FLSA Status: Exempt

Prepared By: Human Resources Director

Prepared Date: January 25, 2024

OUR MISSION

The mission of the Eastern Star Church ministry is evangelism and discipleship. We are committed to the great commission instituted by Jesus Christ that is to nurture and save souls. (Matthew 28:18-20). Everything we have done is to live out this vision that the Lord has given to our church family. From adding ministries to staffing, from building facilities to adding programs, from stewardship to membership, it has all been for the purpose of being obedient to the commission of Christ.

YOUR ROLE IN OUR MISSION

The Accounts Payable and Receivable Clerk serves as the lead accountant that ensures the accurate and proper recording of all accounting activity with timely reporting. This position is a part of the finance team that helps to ensure good stewardship of financial resources. Under the direction of the Controller, the Accounts Payable and Receivable Clerk assists in collecting and recording receipts and paying invoices. They also work with the Controller to ensure proper internal controls are in place to protect church funds.  

PRIMARY RESPONSIBILITY

• Assist with the proper collection and recording of church donations. 
• Process and record weekly cash deposits and ensure member records are accurate. Provide members with information regarding their annual contributions for tax purposes.
• Receive, review, enter, and code invoices received during the Accounts Payable process.  
• Ensure that all payables are processed timely and accurately and that all related accounts are balanced each month.
• Ensure approval is received by the appropriate staff before invoices are paid.  
• Print checks and route for signatures on a weekly basis, ensuring checks are mailed and invoices paid in a timely manner.  
• Properly set up vendors in accounting system, including collection of their W9s.
• Work with vendors to ensure 1099 eligibility by securing W-9s and coordinating related IRS notices.
• Complete annual 1099 reporting.   
• Provide support to the Controller and auditors to help ensure the timely completion of the annual audit review.
• Backup to bi-weekly payroll processing.  

QUALIFICATIONS AND IDEAL CHARACTERISTICS

• Ability to communicate in English in both verbal and written form.
• Strong numerical aptitude, analytical and problem-solving skills, and attention to detail.
• Proficient in Microsoft Office Excel and Word.
• Ability to work independently and can collaborate with other teams in the organization.
• High professional and personal standards.
• Be able to demonstrate attention to details and good recordkeeping.
• High level of interpersonal skills with demonstrated poise, tact and diplomacy
• Demonstrate a proficient level of professional skill.
• Knowledge and ability to use applicable information technology and systems to meet work needs.
• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines.

DESIRED RELATIONAL SKILLS

• A Christian with personal spiritual discipline that is consistent in public and in private.
• Ability to calculate figures and amounts such as discounts, due dates, interest, and percentages.

SUPERVISORY RESPONSIBILITIES

• None

EDUCATION and/or EXPERIENCE

• Associate or bachelor’s degree in accounting or other business-related degree; plus two years of experience OR five years or experience.
• Experience in Accounts Payable, Accounts Receivable, and payroll.
• Non-Profit experience preferred.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands described here are representative of, but not limited to, those that must be met by an employee to perform the vital functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand; walk; sit; use hands to reach, handle and feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk or hear.
• Must be able to lift up to 25 lbs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily indoors, and the noise level is moderate.