Accounts Receivable Clerk supports the day-to-day operational activities of an accounts receivable department. Creates and distributes invoices to customers. Being an Accounts Receivable Clerk records, verifies, and posts payments received by the organization and ensures transactions are recorded in accordance with internal accounting policies. Maintains and reconciles accounts receivable ledger to ensure accurate and timely receipt of payments. Additionally, Accounts Receivable Clerk responds to customer inquiries and assists with the research of any discrepancies regarding bills. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Receivable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Receivable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
The Accounts Receivable Clerk performs accounts receivable functions including billing, processing of invoices, collection of invoices, and record keeping.
· Sets up credit and collection processes.
· Runs credit checks and sets up credit terms.
· Improves and implements collection processes.
· Ensures that customers are billed correctly and according to sale contract.
· Uses quotes/purchase orders and invoice processes to ensure accuracy of records.
· Receives completed sales orders from sales; verifies accuracy and completeness of all required information including current pricing, extensions, discounts applied and shipping and handling charges.
· Codes sales orders with account numbers by sales/product classifications for cost of goods sold, keypunches sales orders into computerized accounts receivable system. Prints billing invoices daily and mails to customers.
· Prints monthly statements and sends to customers.
· Prints, verifies, and maintains accounts receivable invoice records, sales and cost of sales reports, open and aging reports, and journals.
· Receives checks and prepares deposit slips.
· Prepares and keys remittance advices for posting checks received.
· Updates and reviews aged receivables for unpaid balances.
· Verifies monthly totals of sales distribution, sales history, returns and allowances and cash receipts journal.
· Coordinates closing with Accounts Receivable Manager and Assistant Controller.
· Communicates with customers regarding their billing and assist the AR Manager with collections.
· Completes other accounting duties as requested.
· Previous work in an office environment.
· Intermediate computer skills, including Microsoft Office Suite.
· Excellent phone skills.
· Ability to sit or stand for long periods of time.?
· Ability to withstand normal office noise.?
· Manual dexterity for typing and other administrative tasks.?
· Lifting and carrying up to 30 pounds.
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