Accounts Receivable Clerk jobs in Richmond, VA

VSC Fire & Security, a multi-state fire protection and life safety systems contractor, with headquarters in Richmond, VA is seeking an Accounts Receivable Clerk to join our corporate finance department.

Assists in managing the accurate and timely processing of customer payments, invoices and related financial transactions.

WHAT WE OFFER

• Competitive salary based on experience
• Monday - Friday in office.
• Options for Medical, Dental and Vision insurance.
• A 401K plan with a company match.
• PTO and Paid Holidays.
• Opportunities for training and advancement.
• Relevant educational/licensure reimbursement for qualified candidates.
• Health Savings Account (HSA).
• Life Insurance.
• Employee Assistance Program.
• Referral Bonuses.

ESSENTIAL SKILLS AND KNOWLEDGE

• 1-3 years of relevant accounts receivable, payment application, and invoicing experience.
• Fast-paced, high volume cash application.
• Expertise with accounting software (Intacct or ERP systems) for payment application and financial management.
• Strong understanding of accounting principles and financial processes.
• Demonstrated ability to reconcile accounts, investigate discrepancies, and resolve payment-related issues.
• Excellent interpersonal communication skills with a focus on integrity.
• Exceptional attention to detail and accuracy in data entry and reconciliation tasks.
• Organizational skills to manage records and tasks efficiently in a fast-paced environment.
• Analytical mindset for interpreting financial data and contributing to process improvement.
• Problem-solving abilities to identify and address issues in payment application and invoicing.
• Customer-centric approach to handling inquiries, concerns, and collections professionally.
• Familiarity with customer engagement, collections, and dispute resolution processes

DUTIES AND RESPONSIBILITES

• Process and post customer payments accurately, ensuring adherence to established procedures and documentation.
• Generate and distribute timely and accurate invoices to clients based on agreed-upon terms and services rendered.
• Reconcile customer accounts regularly to verify outstanding balances and transaction accuracy.
• Investigate and resolve discrepancies or issues related to payments, invoices, and accounts receivable.
• Collaborate with internal departments and clients to address outstanding items and resolve payment-related concerns.
• Monitor and track overdue accounts, communicating to facilitate prompt payment and resolve outstanding issues.
• Assist in the preparation and maintenance of detailed reports and documentation of reconciliation activities.
• Send reminders and statements to customers regarding overdue balances, maintaining a professional approach.
• Work closely with the collections team to escalate and address complex collection matters.
• Maintain positive relationships with clients, responding promptly and providing exceptional customer service.
• Address customer inquiries related to invoices, payments, and account balances in a courteous manner.
• Maintain organized and up-to-date records of invoices, payments, and correspondence with clients.
• Assist in generating and analyzing accounts receivable reports, providing insights and recommendations to improve cash flow and reduce outstanding balances.
• Collaborate with the finance team to contribute to month-end and year-end closing processes

VSC Fire & Security is a drug free workplace.

Equal Opportunity Employer

We look forward to hearing from you!

www.vscfs.com