Administrative Assistant - Bilingual jobs in Bridgeport, CT

GENERAL STATEMENT OF DUTIES:

Aids executive by coordinating office services, such as personnel, budget preparation and control, records control, and study projects.

SUPERVISION EXERCISED:

Supervises all support staff.

KNOWLEDGE, SKILLS AND ABILITIES

•Strong verbal, written, analytical and interpersonal skills

•Must be proficient in various computer software programs

•Good knowledge of standard bookkeeping practices and statistical analysis

ILLUSTRATIVE DUTIES:

•Studies management methods to improve workflow, to simply reporting procedures, or to implement cost reductions.

•Analyzes City department operating practices such as record keeping systems, forms control, suggestion systems, personnel, and budgetary requirements to create new systems or to revise established ones.

•Receives miscellaneous reports related to City operations, such as time records, budget expenditures and statistical performance data.

•Prepares reports using the above data, including conclusions and recommendations for solution of administrative problems.

• Acts as delegate for issuing and interpreting general operating policies.

• Assist in preparation of budget needs and annual reports.

• Responsible for collecting and submitting for approval, all time sheets, bills for the department and/or other expenses associated with the department under the direction and approval of the Department Head.

• Coordinates/schedules meetings and conferences on behalf of the department.

• Orders office supplies and maintain inventory.

• Performs other duties as deemed necessary.

MINIMUM EDUCATIONAL REQUIREMENTS

•High School Diploma and at least six years of progressively responsible clerical or administrative experience; OR two years of college with specialization in business or public administration and three years of responsible clerical or administrative experience.

•Two years of professional experience performing executive support in a corporate or governmental environment.

•Any equivalent combination of experience and training which provide a demonstrated potential for performing the duties of the position.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations which do not cause undue hardship may be made to enable individuals with disabilities to perform the essential functions.

•Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time. Tasks may involve extended periods of time at a keyboard or workstation. Frequent downward flexion of neck, side-to-side turning of the neck, fine finger dexterity and grasp to manipulate the keyboard, telephone, writing instruments, papers, books, manuals, and reports.

•Ability to see and read objects closely, as in typing from another document, reading/proofreading a report, read plans, using a computer monitor, filing and/or retrieving information from a filing system and verifying the accuracy of financial information.

This job description is not, nor is to be intended to be, a complete statement of all duties, functions, responsibilities, and qualifications which comprise this position.

This position will require a pre-employment medical examination and drug testing

Job Type: Full-time

Pay: $55,859.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person