Administrative Assistant - Bilingual jobs in Detroit, MI

Position Title: Administrative Assistant

Department: Administration

Location: Livonia, MI

Reports to: Administrative Manager

Temp position from 10/1/23~4/30/24 (May start earlier than 10/1/23)

Hours: 20~30 hrs/week (Flexible work schedule)

General Position Summary

This position is responsible for assisting administrative function, and appropriately process and custody Accounting, Human Resources, Administrative and other related data and information. This position is also responsible for contributing to company’s smooth and profitable operation in administrative, accounting and Human Resources fields.

Essential Job Functions

Administration (50%)

• Communicates with office Management Company for rent contract and office maintenance including cleaning if needed.
• Maintains office supply and fixed asset.
• Orders business cards.
• Maintains company cell phones.
• Maintains company car and their miles.
• Manages all contracts/agreements ledger.
• Maintains company security cards.
• Answers phone calls, greets the guests, and/or receives packages from UPS/FedEx.
• Picks up / posts mails.
• Supports Administrative manager for incidental administration topics.

Human Resources (10%)

• Maintains employees paid time off record and the balance in excel sheet, and processes employees’ PTO application.
• Maintains timecards and overtime belongs to non-exempt employees.
• Supports Administrative manager for incidental HR topics.

Accounting and Treasury Assistant (40%)

• Internal and external communicates accounting subjects and accounting document.
• Prepares expense reimbursement process.
• Manages credit card billing.
• Arranges remittance data for AP, tax and other payments.
• Supports Administrative manager for incidental accounting and treasury topics.

Other & Miscellaneous

• Responsible for maintaining a clean and safe working area.

Requirement

• Japanese bilingual
• Entry level welcomed

To apply, please email resume to amassholder@pasona.com