Administrative Assistant - Bilingual jobs in Fairbanks, AK

Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do?

Do you seek out ideas for improving the status quo?

If you want to make a difference and love being surrounded by the best and the brightest minds, Bureau Veritas Canada might be the place for you!

Here are our Core Values :

Trusted

Responsible

Ambitious & Humble

Open & Inclusive

If these values resonate with you, Bureau Veritas is looking for a

Job Title : Administrative Assistant

Reports to : Office Manager

Location : Fairbanks, AK

Full-Time

Basic Purpose :

Reporting to the Office Manager, the Administrative Assistance is responsible for the daily administrative tasks such as answering phones, and the processing of accounts receivable and accounts payable by following established standard operating procedures (SOPs).

Key Accountability / Responsibilities :

• Comply with the OHS Act and Regulations, BV Group Policy and Procedures, Upstream Minerals Management System Policies and Procedures and ISO standards applicable to the Administrative Assistant position.
• Act in a safe and professional manner and wear appropriate attire (including personal protective equipment (PPE) where required).
• Assist in the proper functioning of the Office Administration by :

o Answering and directing incoming phone calls; updating and distributing the in-house phone list as required

o Preparing, receiving and distributing mail / faxes / emails

o Maintaining the appearance of the office areas

o Maintaining office supplies, creating purchase orders and placing orders

o Organizing freight quotes and shipments

o Login sample shipments in a timely manner

o Grid / Print / Sticker sample Preparation jobs

o Receiving orders, organizing and filing packing slips

o Utilize flex to create Purchase Order Requests

o Contact Vendors for quotes on goods and services

o Creating invoices, filing and performing data entry as required

o Practicing good housekeeping

• Report any deviation(s) from documented procedures to the Office Manager.* Report any unsafe condition(s) observed in the department to the Office Manager.
• Report any nonconforming work related to job invoices to the Office Manager.* Perform other duties as assigned by management.

Skills and Knowledge :

• Post-Secondary school education or equivalent experience* Accurately follows Standard Operating Procedures (SOP's) and instructions* Detail oriented with accurate record keeping skills.
• Good time-management, communication, multi-tasking and priority setting skills.* Strong computer skills* Positive outlook with an ability to work in a fast-paced environment* Adapt to a changing environment* Work both independently and as part of a team* Must be able to learn quickly

At Bureau Veritas, we are dedicated to ensuring our employees receive fair and competitive pay, accompanied by comprehensive health and wellness benefits.

Here is a breakdown of what we provide :

Hourly Rate : $20-$21

Pay offered may vary depending on job-related knowledge, skills, experience, and market location.

Our Health and Welfare Benefits are designed to meet your needs, eligible on your first day of employment :

Medical, Dental, and Vision coverage

Company-matched Retirement plan

Generous Paid Time Off and Company Holidays

Life Insurance and AD&D coverage

Short-Term Disability (STD) and Long-Term Disability (LTD)

Optional life and pet insurance

Tuition Assistance and / or Professional Development

Employee Discounts

This information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws.

Join us at Bureau Veritas, where your well-being and professional growth are our top priorities.

Last updated : 2024-04-05