Administrative Assistant - Bilingual jobs in Harrisburg, PA

Description

The Support Assistant is responsible for mail sorting and distribution, interoffice mail delivery, operating mail equipment, and messenger services at the Pennsylvania Judicial Center (PJC) in Harrisburg.

Primary Duties

• Distributes USPS, FedEx, and UPS mail/packages to appropriate staff within the PJC.
• Ensures proper signatures are obtained before mail is released to the appropriate court, boards or committees.
• Collects and prepares outgoing mail for daily USPS pick-up.
• Completes daily mail run within the Capitol Complex and makes additional pick-ups and deliveries as required.
• Maintains physical inventories of stock for the central receiving, mail, and copy centers; initiates stock replenishment requisitions based on supplies on hand and PJC usage.
• Assists in maintaining the established gathering, conference, and training areas of AOPC.
• Collects interoffice mail and distributes it to PJC occupants throughout the day.
• Maintains supply inventories and orders new supplies when needed.
• Provides backup support to the shipping and receiving clerk and other central mail staff as needed.
• Responsibilities on a rotating basis include picking up USPS mail, delivering all USPS mail to the Central Mail Processing Center (CMPC) for security screening, processing, and applying proper postage amounts on all outgoing mail, providing backup support to the lead operator, printing labels, tracking mail via USPS, FedEx, and UPS online express mail systems, and tracking software, completing daily delivery/pick-up runs and any additional stops as necessary.

Minimum Qualifications

• High school diploma or equivalent.
• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements/Preferences

• Valid driver’s license required.
• Ability to, manually or with appropriate equipment, frequently carry up to 55 pounds and occasionally lift/move items weighing up to 75 pounds required.
• Satisfactory criminal background check required.

Additional Information

• Excellent State benefits program including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment; 13 paid holidays, 12 paid sick days, and 12 paid vacation days per year; salary increases; student loan forgiveness plan; employee assistance programs; and retirement plans.
• Free parking in the beautiful city of Harrisburg.

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.