Administrative Assistant - Bilingual jobs in Somerset, NJ

Summary

Position is responsible for advanced support at the global/complex organizational level, directly reports to a functional executive. This position performs support tasks with an applied knowledge of the complexity of the organization. This position commonly handles ambiguous work with no direct guidance. This position makes independent decisions using past experience and independently solves problems encountered while carrying out work. Additionally, this position is responsible for upholding a strong commitment to confidentiality and frequently handles sensitive documents that may impact multiple organizational units. This position has expert skills in and can train others in technology systems, which includes word processing, data management, and business emailing software as well as database and research tools. This position may also be responsible for using analysis to assess budget and inventory status.

Responsibilities

・Serves as the go-to person for the function, and as a role model/lead for the Administrative Support organizational unit

・Creates and proofs packets of information; develops documents and materials for meetings and a wide array of audiences

・Edits and produces advanced internal and external communications; acts on behalf of an executive for certain decisions or activities (e.g., e-mails)

・Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals; prioritizes competing demands and requests

・Interfaces with vendors re: invoicing, reconciliation, and performs advanced level of stakeholder management; majority of contact is within and across organizational units and across a global/complex organizational matrix

・Initiates and manages projects (includes budgets) or process improvements with minimal supervision, for example, creates and manages contracts for function and/or process

Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education Qualifications (from an accredited college or university)

・High School Diploma or equivalent required

・Associate's Degree or equivalent work experience preferred

Experience Qualifications

・7 or More Years prior experience required

Physical Requirements:

Miscellaneous. May still need to move/organize/ship large quantities of items or supplies for meetings, etc. Especially may apply to an admin in a Field Sales office. 5% of Time

To apply please email your resume to cschultz@pasona.com