Administrative Assistant - Bilingual jobs in Utica, NY

Administrative Assistant - Bilingual performs secretarial and administrative duties in two or more languages. Collects, reviews and analyzes data and prepares reports, charts, budgets and other presentation materials. Being an Administrative Assistant - Bilingual responds to or routes routine inquiries from external or internal sources with customized correspondence in the required language. Schedules and coordinates meetings, travel, and other group activities. Additionally, Administrative Assistant - Bilingual is fluent in two or more languages and prepares document translations. Has advanced word processing, spreadsheet, and graphics software skills. Requires a high school diploma. Typically reports to a supervisor or manager. The Administrative Assistant - Bilingual works under moderate supervision. Gains or has attained full proficiency in a specific area of discipline. To be an Administrative Assistant - Bilingual typically requires 1-3 years of related experience, or may need 0 years of experience with additional specialized training and/or certification. (Copyright 2024 Salary.com)

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Administrative Assistant
  • HP Hood
  • Vernon, NY FULL_TIME
  • Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!

    HP Hood’s culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters strong employee engagement, teamwork, safety and wellness.

    We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discount programs, 401k matches tuition reimbursement, ongoing development, advancement opportunities and more. This position is also eligible for a bonus program.

    Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat, Hershey’s Milk & Milkshakes and more.

    For candidates based in New York State, this position typically pays between $18.13 - $20.48 per hour. 

    Schedule: Monday through Friday 8:00 am - 4:30 pm; overtime as needed. 

    Job Summary:

    The Administrative Assistant greets and validates all visitors entering the Vernon Plant. The incumbent also provides switchboard coverage and assists the main office with performing basic support tasks within the Vernon Plant location. 

    Essential Duties and Responsibilities:

    • Answer a multi-line switchboard, screen, and forward incoming calls to the appropriate person.
    • Sort and distribute incoming mail, daily. FedEx shipping or trips to the post office, when needed.
    • Maintain office security by following visitor procedures and controlling access via the reception desk (monitoring logbook, and badge access for employees and visitors).
    • Prepare and enter invoices into SAP, troubleshoot and follow up on issues and requests. Request new vendor setup as needed. Create purchase order information as well as oversee purchase order management.
    • Solicit quotes, order, and maintain adequate supplies for plant and office operations.
    • Provide dining and accommodation information for site visitors. Manage food, beverage, and materials for onsite meetings.
    • Tracking of safety purchases, such as boots and safety glasses.
    • Tracking of recycle material, to include payment.
    • Maintain Local Phone Listing and distribute when necessary.
    • Uniform ordering and tracking for Vernon Plant employees.
    • Proficiently use various computer programs (Excel, Word, BPCS, SAP, etc.) to compile information and create reports.
    • Ability to be cross trained in other functional areas of the main office, including back-up ordering of milk, packaging materials, handling milk tickets, plant balancing, and production planning.  
    • Perform other clerical receptionist duties such as filing, photocopying, and faxing.
    • Support SQF by maintaining food safety and food quality through completing job tasks and maintaining the work area in a sanitary manner. 
    • Carry out all additional duties assigned by supervisor or management.
    Education and Experience:

    • Proven experience in an administrative/switchboard/office work role.
    • SAP experience preferred.
    • Ability to be resourceful and proactive when issues arise. 
    • Experience in financial/accounting processes a plus.
    • Exceptional math and computer skills, specifically Microsoft Office Suite.
    • Strong communication skills, excellent organizational skills, detail orientated, solid decision making, ability to work independently with little supervision.
    HP Hood is an Equal Opportunity Employer

    Female/Minority/Veteran/Disabled

    "VERVRAA Federal Contractor"

  • 19 Days Ago

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Administrative Assistant
  • Masonic Care Community
  • Utica, NY FULL_TIME
  • Company Description: A Career with a CauseAt the Masonic Care Community, caring for the elderly is our core mission. Nestled in the beautiful Mohawk Valley of Central New York, MCC offers exceptional ...
  • 20 Days Ago

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Administrative Assistant
  • Olgoonik Development
  • Oneida, NY FULL_TIME
  • Overview: FPM Remediations, Inc, a growing nationwide environmental remediations services firm, is seeking an Administrative Assistant to work at our headquarters office in Oneida, NY. The successful ...
  • 22 Days Ago

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Administrative Assistant
  • The Colgate Inn
  • Hamilton, NY FULL_TIME
  • SUMMARY: The Administrative Assistant handles the daily accounting, payroll, and HR functions for the hotel and restaurant in addition to various tasks administrative tasks for multiple departments.ES...
  • Just Posted

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Administrative Assistant
  • Transitional Living Services of Northern New York
  • Lowville, NY FULL_TIME
  • DescriptionResponsible for maintaining patient files and statistics, responding to request for medical records and performing clerical duties. Ensures availability of treatment information by filing a...
  • Just Posted

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Administrative Assistant
  • Charlestowne Hotels
  • Hamilton, NY FULL_TIME
  • SUMMARY: The Administrative Assistant handles the daily accounting, payroll, and HR functions for the hotel and restaurant in addition to various tasks administrative tasks for multiple departments.ES...
  • Just Posted

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0 Administrative Assistant - Bilingual jobs found in Utica, NY area

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Administrative Assistant, Music and Theater
  • psg
  • Hamilton, NY
  • Job Category Support Staff Position Title Administrative Assistant, Music and Theater Full Time/ Part Time Full Time Div...
  • 3/28/2024 12:00:00 AM

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Administrative Assistant - Work From Home>
  • Rob Levine Law
  • Utica, NY
  • [Office Assistant / Fully Remote] - Anywhere in U.S. / Competitive Pay - As an Administrative Assistant you'll: Act as t...
  • 3/27/2024 12:00:00 AM

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Administrative Assistant (12805)
  • InGenesis
  • Utica, NY
  • Job Description InGenesis is currently seeking an Administrative Assistant to work with our client in Utica, NY. In this...
  • 3/24/2024 12:00:00 AM

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FT Project Support Administrative Assistant - Work From Home>
  • FEFA
  • Utica, NY
  • [Office Assistant / Fully Remote] - Anywhere in U.S. / Competitive salary / Medical benefits / PTO - As a Project Suppor...
  • 3/24/2024 12:00:00 AM

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FT Data Entry Clerk (Work From Home)>
  • Family ReEntry
  • Utica, NY
  • [Administrative Assistant / Remote] - Anywhere in U.S. / Competitive Pay - As a Data Entry Clerk you'll: Create spreadsh...
  • 3/24/2024 12:00:00 AM

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FT Data Entry Clerk (Work From Home)>
  • Radon Solutions
  • Rome, NY
  • [Administrative Assistant / Remote] - Anywhere in U.S. / Competitive Pay - As a Data Entry Clerk you'll: Transfer data f...
  • 3/24/2024 12:00:00 AM

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FT Data Entry Clerk (Work From Home)>
  • Radon Solutions
  • Utica, NY
  • [Administrative Assistant / Remote] - Anywhere in U.S. / Competitive Pay - As a Data Entry Clerk you'll: Transfer data f...
  • 3/24/2024 12:00:00 AM

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FT Real Estate Data Entry Operator - Work From Home>
  • Better Homes and Gardens Real Estate
  • Rome, NY
  • [Administrative Assistant / Fully Remote] - Anywhere in U.S. / Up to $33.60 per hour - As a Data Entry Operator you'll: ...
  • 3/24/2024 12:00:00 AM

Utica (/ˈjuːtɪkə/ (listen)) is a city in the Mohawk Valley and the county seat of Oneida County, New York, United States. The tenth-most-populous city in New York, its population was 62,235 in the 2010 U.S. census. Located on the Mohawk River at the foot of the Adirondack Mountains, Utica is approximately 95 miles (153 kilometers) northwest of Albany, 55 mi (89 km) east of Syracuse and 240 miles (386 kilometers) northwest of New York City . Utica and the nearby city of Rome anchor the Utica–Rome Metropolitan Statistical Area, which comprises all of Oneida and Herkimer counties. Formerly a rive...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Assistant - Bilingual jobs
$41,364 to $51,934
Utica, New York area prices
were up 1.5% from a year ago

Administrative Assistant - Bilingual in Addison, AL
Order, Store office supplies when delivered.
September 04, 2020
Create and Key in POs into IGPS Accounting.
January 22, 2021
Facilitate and coordinate guests and scheduled appointments.
February 21, 2021