Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!
HP Hood’s culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters strong employee engagement, teamwork, safety and wellness.
We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discount programs, 401k matches tuition reimbursement, ongoing development, advancement opportunities and more. This position is also eligible for a bonus program.
Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat, Hershey’s Milk & Milkshakes and more.
For candidates based in New York State, this position typically pays between $18.13 - $20.48 per hour.
Schedule: Monday through Friday 8:00 am - 4:30 pm; overtime as needed.
Job Summary:
The Administrative Assistant greets and validates all visitors entering the Vernon Plant. The incumbent also provides switchboard coverage and assists the main office with performing basic support tasks within the Vernon Plant location.
Essential Duties and Responsibilities:
- Answer a multi-line switchboard, screen, and forward incoming calls to the appropriate person.
- Sort and distribute incoming mail, daily. FedEx shipping or trips to the post office, when needed.
- Maintain office security by following visitor procedures and controlling access via the reception desk (monitoring logbook, and badge access for employees and visitors).
- Prepare and enter invoices into SAP, troubleshoot and follow up on issues and requests. Request new vendor setup as needed. Create purchase order information as well as oversee purchase order management.
- Solicit quotes, order, and maintain adequate supplies for plant and office operations.
- Provide dining and accommodation information for site visitors. Manage food, beverage, and materials for onsite meetings.
- Tracking of safety purchases, such as boots and safety glasses.
- Tracking of recycle material, to include payment.
- Maintain Local Phone Listing and distribute when necessary.
- Uniform ordering and tracking for Vernon Plant employees.
- Proficiently use various computer programs (Excel, Word, BPCS, SAP, etc.) to compile information and create reports.
- Ability to be cross trained in other functional areas of the main office, including back-up ordering of milk, packaging materials, handling milk tickets, plant balancing, and production planning.
- Perform other clerical receptionist duties such as filing, photocopying, and faxing.
- Support SQF by maintaining food safety and food quality through completing job tasks and maintaining the work area in a sanitary manner.
- Carry out all additional duties assigned by supervisor or management.
Education and Experience:
- Proven experience in an administrative/switchboard/office work role.
- SAP experience preferred.
- Ability to be resourceful and proactive when issues arise.
- Experience in financial/accounting processes a plus.
- Exceptional math and computer skills, specifically Microsoft Office Suite.
- Strong communication skills, excellent organizational skills, detail orientated, solid decision making, ability to work independently with little supervision.
HP Hood is an Equal Opportunity Employer
Female/Minority/Veteran/Disabled
"VERVRAA Federal Contractor"