Administrative Assistant jobs in Boston, MA

Summary of Position:

Polkadog has a diverse work environment that spans eight brick & mortar stores in the Boston area and an industrial kitchen at Boston Fish Pier, where we make, package, and ship our homemade Polkadog treats all over the world. Polkadog is looking for a highly organized and detail-oriented Administrative Assistant to keep our corporate office and production department running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support. This is a part-time and hybrid position: Part of the week can be remote and part of the week you would be working onsite at our Boston Fish Pier production space in the Seaport of Boston. Currently we are looking for someone to work part-time, 20-25 hours per week, with the possible potential to go full-time in the future.

Responsibilities:

• Provide support for all Polkadog Wholesale departments.
• Perform order entry for Wholesale accounts via QuickBooks Desktop.
• Monitor additional third party order portals.
• Help to manage general Wholesale emails.
• Miscellaneous Duties:
• Answer phone calls and direct calls to appropriate parties or take messages.
• Perform other related duties and projects as assigned.
• Manage Department of Agriculture paperwork.
• Liaise with Polkadog Retail.

Qualifications:

• Minimum of two years of college
• One year of administrative experience preferred
• Strong problem-solving skills and the ability to think analytically while working in a fast-paced environment
• Knowledge of technology, and skilled in its various workplace applications: software, systems, and platforms. Comfortable with Macs.
• Excellent communication and writing skills
• Attention to detail and ability to multitask
• Team player

Preferred but not required:

• Familiarity with QuickBooks Desktop
• Experience with Inventory Management
• Bilingual in English and Spanish
• Loves dogs

About Polkadog:

Inspired by a one-eyed rescue dog named Pearl, Polkadog handcrafts the finest all natural treats for your healthy dog. Ingredients are locally sourced and made fresh daily at our treat factory at Boston Fish Pier in the Seaport of Boston. In addition to our wholesale, we have multiple retail shops around the Boston area. Polkadog is a small but rapidly growing company, and our products can be found in quality pet, natural food, and gift shops all around the world.

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• No weekends

Ability to Relocate:

• Boston, MA 02210: Relocate before starting work (Required)

Work Location: Hybrid remote in Boston, MA 02210