Administrative Assistant jobs in Florence, SC

Company Description

ABOUT WESTGATE RESORTS
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!

About Westgate Myrtle Beach Oceanfront Resort:
A beautiful oceanfront resort that lies across the street from Family Kingdom Amusement Park, Westgate Myrtle Beach offers you an incredible opportunity to enjoy the sunshine, cool breezes and spectacular oceanfront views along the beautiful Grand Strand. Enjoy the satisfaction of assisting guests from all over the world who arrive to enjoy our spacious villas and numerous onsite amenities.

Job Description

Assist the Marketing Director, Managers, and Supervisors in executing strategies and objectives.
Directs and coordinates activities of the Marketing Department to obtain optimum efficiency and economy of operations.

Perform clerical tasks for the department.  Assisting with Gifting and Marketing Liaison duties as needed.

Additionally, the person must possess and adhere to the following core company values:

• Integrity
• Passion
• Work Ethic

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage development, production, and distribution of promotional & collateral materials to support marketing programs
• Meets with and negotiates with theatres and entertainers for FIT and Marketing Partner contracts.
• Overseeing ticket sellers.
• Maintain inventory of all marketing related material/supplies
• Compile & distribute daily & weekly statistical data
• Monitor profitability & performance of existing products & services
• Assist with plans, develops and implements organization goals.
• Coordinates activities of Marketing Department to effect operational efficiency and economy.
• Maintain accurate and current lists of all premiums and merchandise pricing, team member costs, sales price and retail price.
• Audit gifting paperwork for all gifting team members.
• Compile and submit all bills weekly.
• Prepare, review, and sign team member timesheets on a bi-weekly basis.
• Submit all team member and OPC payroll to Orlando.
• Ensure all tours are input accurately to guarantee correct tour information.
• Confers with administrative personnel and reviews activity, operating reports to determine changes in programs or operations required.
• Verification of deposits to ensure accurate recording and accounting.
• Manage and maintain all marketing Job Ads placed by the Marketing Department, including scheduling interviews with potential candidates.
• Other duties may be assigned.
• Regular attendance as scheduled is necessary.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• one to two years related experience and/or training
• equivalent combination of education and experience.

Education & Certifications:

• High school diploma

SUPERVISORY RESPONSIBILITIES List N/A if this is an individual contributor role.

N/A

PHYSICAL DEMANDS
The team member must occasionally lift and/or move up to 25 pounds. Must be able to regularly lift, pull, push and or/move up to 25 pounds. Must be able to bend, stoop, stand, walk, kneel, crouch, crawl, climb stairs, for up to eight (8) hours. Must be capable of hearing within what is considered to be a normal range. While performing the duties of this job, the employee is regularly required to stand, talk, and hear.  Specific vision abilities required by this job include capable of distant vision, color vision, peripheral vision, depth vision and perception, close vision, distance vision, color vision, and ability to adjust focus.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other team members of the organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.  Ability to apply concepts such as percentages, ratios, and proportions to practical situations. Ability to perform these operations using units of American money measurements

REASONING ABILITIES
Ability to apply common sense understanding to carry out detailed but uninvolved written and oral instructions.

Ability to deal with problems involving a few concrete variables and standardize situations.  Ability to define problems, collect data, establish facts, and draw valid conclusions. 

WORK ENVIRONMENT
The majority of the work involved in this position will be conducted from an office or other field office. The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.

Additional Information

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.