Administrative Assistant jobs in Gainesville, FL

Description

SUMMARY

Provides various administrative support functions to program leadership and staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Answers and screens telephone calls ensuring accurate messages are taken.

2. Enters and updates information in relevant computer data bases for assigned program(s).

3. Maintains various schedules and calendars.

4. Reads and routes incoming mail.

5. Composes and types routine correspondence and dictation.

6. Manage, prepare and maintain all accounts payable for the office.

7. Organizes and maintains client records.

8. Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures.

9. Prepares outgoing mail and correspondence including but not limited to e-mail and faxes.

10. Completes all billing procedures as assigned and distributes to appropriate person.

11. Orders and maintains office supplies, and arranges for equipment maintenance.

12. Maintains petty cash drawer including distribution and accounting.

13. Maintains personnel files and other employee related documents.

14. Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc.

15. Collects/receives, processes and submits all cash received at the office.

16. Assist in the preparation and completion of reports, budgets, and other required reports.

Qualifications

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.