Administrative Assistant jobs in Gulfport, MS

Summary

Overview

• Accepting applications

• Open & closing dates

  02/06/2024 to 02/21/2024

• Salary

  $15 - $15 per hour

• Pay scale & grade

  NF 2

• Location

  1 vacancy in the following location:

  • Gulfport, MS

• Remote job

  No

• Telework eligible

  No

• Travel Required

  Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

  No

• Appointment type

  Permanent -

• Work schedule

  Intermittent -

• Service

  Competitive

• Promotion potential

  2

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant

• Supervisory status

  No

• Security clearance

  Other

• Drug test

  No

• Position sensitivity and risk

  Non-sensitive (NS)/Low Risk

• Trust determination process

  Suitability/Fitness

• Announcement number

  GP-24-12305561

• Control number

  774855200

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

• Answers phone and greets customers.
• Uses good customer service techniques, greeting by name where appropriate, offering assistance in a genial manner, researching questions and/or referring to appropriate staff member to handle the request. Must be familiar with authorized patron policies and demonstrate ability to determine eligibility for access to MWR activities.
• Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format, content, grammar, spelling and punctuation. Such duties may include but are not limited to: Typing administrative documents, contracts, purchase order requests, correspondence, instructions, form and reports utilizing references, policy directives and standards, posted even reports, etc. Ensures information is accurate and kept up-to-date. Prepares copies of finished documents and distributes as required.
• Receives/sorts mail, guard mail, or packages delivered by courier and routes to the appropriate personnel. Processes and prepares documents/packages for mail/express mail including recoding information into mail log.
• Files incoming and outgoing correspondence, budget information, purchasing documents, newsletter information, plant property, etc. into an established system. On occasion may be required to sept up additional filing systems.
• Responsible for receiving and verifying daily cash receipts and comparing them with daily activity records (DAR's) to ensure all cash receipts and transactions are accounted for. Consolidates daily cash and receipts. Makes trips to local financial institution to obtain currency and change, ensuring an adequate amount of one's, five's and rolled coins are on-hand. Responsible for maintaining letters of designation, issue and receipt of change funds and sequentially numbered manual receipts.
• Reconciles total cash and receipts from the combined verified DARs prior to releasing the source documents to the accounting office. Monitors cash shortage/overage for abuses of funds; notifying management immediately of discrepancies, who will take appropriate action. Gathers all documents (DARs, vendor invoices, timesheets/cards, work schedules, group bills, etc.) and forwards to the Regional Business Office. Ensures the safe combination is changed every 6 months or sooner as needed. Maintains a log of combination changes and briefs for management when changes occur.
• Conducts training as needed for staff in the following areas: theft prevention, robbery, cash handling procedures, processing credit card transactions, handling/acceptance of checks, etc. Keeps abreast of any changes with credit card or check cashing procedures/equipment and trains staff accordingly.
• Assists in copying, collating, stapling, and/or sorting documents as directed.
• Assists with monitoring of supplies, requesting supply needs, and preparing orders as necessary.
• Prepares travel orders and assists employees in liquidating travel claims.
• Performs monthly safely inspections including updating and maintaining records.
• Prioritizes and facilitates the flow of work into and from the other offices which may include, but is not limited to verification of fuel credit card statements; product research, logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, etc. Reacts to emergent needs and makes adjustments to assignments to meet operational needs.
• Assists the Accounting, Central Cashier, Personnel and Marketing departments as needed.
• Performs other related duties as assigned.

Requirements

Conditions of Employment

• Must have your funds directly deposited into a bank account of your choice.
• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  
  

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  • Resume
  • Include name and contact information for at least three (3) professional references in your resume
  • OF-306. http://www.opm.gov/forms/pdf_fill/OF0306.pdf
  • Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.
  • Proof of certification, if applicable to position requirements.
  • If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.
  • If you are a current federal employee, submit your last three evaluations.

  
  APPLICANTS CLAIMING HIRING PREFERENCE: Please ensure your status is indicated in your USAJOBS account and ALL required documents to claim preference are submitted at the time of resume submission.
  
  WHAT ARE PREFERENCES? Preferences are advantages in the candidate selection process. Individuals can claim the following preferences:
  
  1. Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.
  To claim this preference, you MUST:
  

  • Submit a copy of your BBA Separation Notification indicating eligibility for RPL.

  
  2. Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.
  To claim this preference, you MUST:
  

  • Submit sponsor's PCS orders to installation you are applying for; AND
  • If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS.

  
  3. Veteran's Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.
  
  To claim Veteran's preference, you MUST:
  

  • Submit a copy of your DD-214 (member 4 copy); AND
  • Submit completed SF15 from the Veterans Administration (VA); AND
  • Submit any other supporting documentation (disability, official statements, proof of service, etc)

  
  To claim Gold Star Veteran's preference, you MUST:
  

  • Submit completed SF-15 from the Veterans Administration (VA); AND
  • Submit a legible copy of DD-1300; AND
  • Submit any other supporting documentation (official statements, document of service, court decree, etc).

  
  ***Qualifying applicants with preferences are considered in the order listed above. Then all other qualifying applicants are considered.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To begin the process, log in to your existing USA JOBS account.

  Application process is submitted through your USA JOBS account. Resumes/ Applications received other than by USA JOBS will be destroyed and will not be considered.

  It is the applicant's responsibility to verify all the information in their resume and documents; HR will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume.

  Qualifications must be clearly verifiable in your resume. Government positions must include pay plan, series, grade, to and from dates, and government agency/department.

  Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Eastern Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed.

  Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. You must submit all required documentation or you will not be considered for the position. Failure to submit all the required documentation may result in not be considered for the position.
  
  The complete application package must be submitted by 11:59 PM (EST) on 02/21/2024 to receive consideration.
  . You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  To preview the Application Questionnaire, please follow link: https://apply.usastaffing.gov/ViewQuestionnaire/12305561
  
  It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
  
  Additional information on how to complete the online application process and submit your online application may be found on the https://.usastaffing.gov/Apply/index.php?title=Applicant
  
  To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov//how-to/application/status

  
  

  NCBC Gulfport NAF HRO

  Email

  cnic_se_glfp_mwr_human_resources@us.navy.mil

  Address

  CBC Gulfport
  1706 Bainbridge Ave Bldg 352
  Gulfport, MS 39501
  US

  Next steps

  All applicants will be notified regarding their status by email. Applicants will either be contacted by email for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date. Please notify us if your contact information changes after the closing date of the announcement. Also, note that communication is performed via email if you do not read your email, provide an inaccurate email address and/ or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.