Administrative Assistant jobs in Moline, IL

Job Title : Administrative Assistant I

Location : Moline, IL- 61265

Duration : 6 months contract

This position is required to be onsite 4 days / week

Duties :

Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors;

may coordinate meeting amenities (i.e. refreshments, etc.).

Updates and maintains databases, systems applications, files and / or spreadsheets to ensure accurate and current information is available for use by others;

prepares reports as directed.

• Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.
• Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department

Skill Set Requirements :

• Candidates must be willing to learn
• Demonstrate strong attention to detail
• Strong written and verbal communication skills

Last updated : 2024-04-06