Administrative Assistant jobs in Oklahoma City, OK

Essential Job Functions:

• Schedule appointments and meetings for Mutuels & Simulcast Manager and Director of Mutuels
• Interfaces with Oklahoma Horse Racing Commission as needed
• Composes correspondence, memorandums, e-mails, reports, and miscellaneous documents using Microsoft Office and other products
• Prepares outgoing mail, files correspondence, and other departmental records and reports
• Interfaces with all operational and support departmental staff as well as outside agencies and vendors, in a courteous, appropriate manner
• Responds to letters, items of concern, and/or inquiries promptly and politely in accordance with departmental policies and procedures
• Attends meetings as required, records the minutes, later types, and distributes the meeting minutes
• Prepares documents and reports monthly, quarterly, and/or annually for operational matters as directed, distributing in a timely and accurate manner
• Monitors and replenishes office supplies
• Perform all other duties as assigned

MINIMUM QUALIFICATIONS:

• High School Diploma
• Previous experience in a pari-mutuel environment preferred but not required

Knowledge, Skills and Abilities:

• Ability to work a flexible and irregular schedule including weekends, evenings and holidays
• Extensive knowledge of Microsoft Office Suite required
• Must be able to work in a smoke filled casino environment

Training:

• Must be able to pass Title 31Training

Licenses/Certifications/Other:

• Must be able to pass a background check and receive a license or permit from any Regulatory Agency if applicable to perform the essential job functions
• Must be able to complete a pre-employment drug test with a negative result

Physical Requirements:

• Strength:
  • Light to Medium workload.
  • Will be required to lift up to 20lbs, or exert occasionally over 50lbs
• Movement:
  • Stand, sit and walk consistently
  • Will consistently be required to touch, feel, stoop, bend, kneel, climb, reach
  • Will use office equipment
  • Driving motor vehicles as needed
• Auditory:
  • Frequently speak and articulate
  • Noise levels will be varied from light to moderate
• Environmental:
  • Exposure to weather and extreme elements are minimal
  • Minimal exposure in close proximity to horses