Administrative Assistant jobs in Pierre, SD

Job ID: 26688
Agency: Department of Social Services - Division of Child Support
Location: Pierre
Salary: $16.05 per hour
Pay Grade: GD
Closing Date: 04.17.2024

This is a Full-Time 40 Hour Weekly position with the Department of Social Services. For more information on the Department of Social Services, please visit https://dss.sd.gov/.

Our Culture: Family focused. Person centered.
At the Department of Social Services (DSS), family is everything. It’s the foundation of what we do every day through provision of services to strengthen and support individuals and families, connecting them with resources to foster independent and healthy lives. Our work is driven with our vision to build Strong Families, South Dakota’s Foundation and Our Future. We believe families have the right to be safe and secure. We also believe in respecting individual and cultural differences by treating people with dignity, fairness, and respect.

Our Team: Dependable. Committed. Compassionate.
As a member of the Department of Social Services you will be part of a team of professionals who are dependable, committed, and compassionate. We believe collaborative communication, teamwork, partnerships, and trust are foundational to the delivery of essential family services.

As a Department of Social Services employee, you will have a chance to experience:

• Creativity – We are always looking for innovative ideas to help us achieve improved outcomes.
• Professional development – We provide valuable trainings to ensure staff are well-trained, competent, accountable, and empowered and will assist you in reaching your career goals.

Who we want:

• a highly motivated and experienced person with a passion for serving the public who displays a high level of effort and commitment towards completing assignments and goals;
• a compassionate individual who listens attentively to others and clearly conveys information and ideas;
• a dependable and organized individual who effectively plans and organizes work activities;
• a person who is dedicated and who will represent the Department of Social Services with integrity and enthusiasm; and
• an individual who works cooperatively with others and promotes a friendly work climate to achieve shared goals.
• an individual who works cooperatively with others and promotes a friendly work climate to achieve shared goals.
• a solution-oriented problem solver

What you will do:

We are currently looking to hire an individual who is excited to serve the public.

This position provides clerical/secretarial support to the Division of Child Support which includes tasks such as greeting the public both in person and on the telephone, composing and finalizing correspondence, establishing and maintaining filing systems, creating and maintaining databases, gathering and providing information, and recording fiscal activities to support office operations.

The Ideal Candidate Will:

• communicate effectively and efficiently;
• successfully plan and organize work activities, adjust to multiple demands, and prioritize tasks to complete assignments and meet schedules and deadlines;
• demonstrate compassion, respect, courtesy and tact when interacting with others;
• establish and maintain effective and collaborative working relationships with other employees and the public;
• understand concepts related to client confidentiality;
• prepare clear and concise documentation, reports and correspondence that reflect relevant facts; and

If you believe in strengthening and supporting strong families and investing in South Dakota’s future, you may have found the dream job you’ve been waiting for!

Knowledge of:

• Business English including grammar, spelling, and punctuation;
• modern office equipment, practices, and procedures;
• Microsoft Suite (i.e., Word, Excel, Access, PowerPoint, etc.)
• Basic Accounting Principles

Ability to:

• successfully plan and organize work activities, adjust to multiple demands, and prioritize tasks to complete assignments and meet schedules and deadlines;
• demonstrate compassion, respect, courtesy, and tact when interacting with others;
• establish and maintain effective and collaborative working relationships with other employees and the public;
• understand concepts related to client confidentiality;
• prepare clear and concise documentation, reports, and correspondence that reflect relevant facts
• set up and type copy in a variety of formats such as narratives, manuscripts, business correspondence, statistical tables, etc.;
• proofread and edit rough copy for grammar, spelling, syntax, and style;
• calculate solutions to arithmetic problems involving addition, subtraction, multiplication, division, and percentages;
• communicate in a concise and effective manner;
• exercise tact, patience, and discretion in communicating and dealing with persons of varying backgrounds and temperaments

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers employer-paid health insurance plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/. This position is a member of Class A retirement under SDRS.

Must apply online: https://sodakprod-lm01.cloud.infor.com:1443/lmghr/xmlhttp/shorturl.do?key=PEC
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"