Administrative Assistant jobs in Springfield, IL

ADMINISTRATIVE OFFICE OF THE ILLINOIS COURTS

3101 Old Jacksonville Road

Springfield, IL 62704

Applicant may be required to submit additional material or complete job specific tests for this position.

POSITION:

Court Operations Assistant 3

DIVISION:

Court Services Division, Springfield

SALARY:

$39,115

BENEFITS:

An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.

HOURS OF WORK:

8:30 a.m. – 5:00 p.m.

REPORTING RELATIONSHIP:

Court Services Manager

ESSENTIAL DUTIES: The Court Operations Assistant 3 performs administrative and analytical support duties for program staff.

FUNCTIONS INCLUDE:

· Proficiency in Microsoft Word, Excel, Outlook and Access (preferred).

· Assists staff in preparation and coordination of meeting and training logistics and materials, organization of webinar training sessions, and arrangement of travel schedules.

· Provides administrative and analytical support with data collection and maintaining databases.

· Composes and prepares correspondence and memos.

· Assists in the preparation, distribution and collection of quarterly and annual reports.

· Performs other duties as assigned.

EDUCATION AND EXPERIENCE: A minimum of two years of office experience operating a personal computer and database software or education to an equivalent of an Associate's degree in a related field is required.

Candidate must possess working knowledge of specialized personal computer applications (i.e. word processing, spreadsheets, and databases); ability to compile information, review data, and prepare reports according to established guidelines and detail reporting procedures; records management skills; strong written and oral communication skills; excellent organizational and interpersonal skills; ability to work independently and organize multiple tasks and assignments to meet required deadlines; and must possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

PHYSICAL REQUIREMENTS: This position requires the ability to sit for extended periods of time. This is a normal office working environment requiring telephone usage and the ability to process written documents. Applicant must have the ability to travel, including overnight stays as required.

Interested individuals should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

This position will remain open until filled. However, those individuals submitting materials by deadline.

EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $39,115.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person