Administrative Services Director jobs in Milwaukee, WI

Administrative Services Director plans and directs the operations of an organization's staff and service functions. Oversees various internal service functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Being an Administrative Services Director monitors capital and operating budget spending. Designs and implements processes and policies that support efficient service delivery and meet the organization's changing needs. Additionally, Administrative Services Director sets departmental performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to top management. The Administrative Services Director manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. To be an Administrative Services Director typically requires 5+ years of managerial experience. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. (Copyright 2024 Salary.com)

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Administrative Coordinator, HOPA
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Administrative Coordinator

    CLIENT ASSOCIATION: Hematology/Oncology Pharmacy Association, HOPA
    REPORTS TO: Director of Membership
    DIRECT REPORTS: None
    EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Non-Exempt (37.5 hours/week)

    GENERAL SUMMARY
    Reporting to the Director of Membership, the Administrative Coordinator supports the membership and strategic partnerships teams through communications, ensuring accurate records and database reports, processing of payments, distribution of new member materials, schedule management, meeting logistics, supporting partnership development, maintaining partnership databases, and providing administrative support for the various committees, projects, and programs.

    POSITION RESPONSIBILITIES (Minimum 37.5 hours/week)
    • Membership (50%)
      • Provide first-line information for general society inquiries via phone and email accounts
      • Coordinate the processing of new member applications including the creation and distribution of welcome packets
      • Coordinate annual dues invoicing processes including database turnover, website updates and regular distribution of invoices
      • Maintain accurate paper and electronic files (including, but not limited to shared project files, membership database records and other project management tools)
      • Coordinate data entry for all new activity codes, lists and all database additions
      • Effectively communicate with staff the nuances of the membership database importance for new data input and maintenance of appropriate reports
      • Ensure timely and accurate content updates of the website in areas of responsibility
      • Assist in the coordination of the committee turnover process working with staff liaisons and ensuring activities are properly entered into the database
      • Assist with the awards process including collection of nomination information, working with support departments for technological needs, and reporting to appropriate staff and volunteer leaders of status
      • Coordinate an annual review of the clients GDPR processes/procedures
    • Partnerships (50%)
      • General administrative support of initiatives as needed including scheduling of meetings, preparing agendas, taking meeting minutes, assisting with report creation, and tracking action items and project timelines.
      • Assist with partnership contracts including tracking agreements, payments, and invoicing
      • Maintain a database about existing and potential partners, including contact details, partnership details, and performance metrics
      • Process payments for external organizational memberships, external collaboration projects, and other projects
      • Provide communication support with existing partners
      • Assist with planning partner events and meetings
    • Other duties as assigned
    EDUCATION/EXPERIENCE REQUIRED:
    • Education – Two-year degree required, bachelor's degree preferred
    • Qualifications – Outstanding interpersonal, organizational and communications skills. Computer proficiency and ability to manage and prioritize multiple projects and timelines. Acute attention to detail and high accuracy on outputs. Willing to take initiative and ownership of tasks without constant supervision.
    • Able to work successfully in a team environment
    • Proficient in Windows, MS Word and MS Excel. Experience with MS PowerPoint, Smartsheet, MS Teams, and iMIS a plus
    • Previous association management experience, experience working with partnerships, and familiarity with nonprofit boards of directors a plus

    OTHER REQUIREMENTS:
    • Travel of up to 1 week per year
    • Some evening and weekend work as needed
    • Occasional lifting, up to 50 pounds
     
    *This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
     
    *Please apply to the role that best aligns to your experience and qualifications.  We’ll discuss your interests and possible opportunities during an initial phone interview. (No need to apply to multiple opportunities.)

  • 4 Days Ago

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Administrative Manager, SRS
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Administrative Manager CLIENT ASSOCIATION: Scoliosis Research Society, SRS POSITION(S) REPORTS TO: Executive Director, SRS POSITION(S) THAT REPORT TO YOU: N/A EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt...
  • 27 Days Ago

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Administrative Manager, Health Policy and Advocacy, HOPA
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Administrative Manager, Health Policy and Advocacy, HOPA CLIENT ASSOCIATION: Health Policy & Advocacy Hematology/Oncology Pharmacy Association, HOPA REPORTS TO: Senior Manager of Health Policy & Advoc...
  • 1 Month Ago

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Director of Administrative Services
  • St Mary's Visitation
  • Grove, WI FULL_TIME
  • St. Mary's Visitation is looking to hire a full time Director of Administrative Services (DAS). The DAS would report directly to our Pastor and will have direct management responsibility for all paris...
  • 2 Months Ago

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Administrative Asst- Office Services
  • National Insurance Services
  • Brookfield, WI FULL_TIME
  • National Insurance Services is defined by our core values: ethical, team-oriented, customer-focused, caring and hard-working. This position comes with a competitive benefits package including 401k wit...
  • 8 Days Ago

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Executive Director, CSRO
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Executive Director CLIENT ASSOCIATION: Coalition of State Rheumatology Organizations, CSRO POSITION(S) REPORTS TO: EDI Consulting Partner POSITION(S) THAT REPORT TO YOU: Administrative/Meeting Manager...
  • Just Posted

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0 Administrative Services Director jobs found in Milwaukee, WI area

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Area Director of Operations (Human Services)
  • MyPath
  • Milwaukee, WI
  • Are you someone who is passionate about making a difference in the lives of others? Do you enjoy caring for and mentorin...
  • 4/25/2024 12:00:00 AM

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Weekend Nurse Supervisor (RN)
  • Bradley Estates Nursing and Rehab
  • Milwaukee, WI
  • Bradley Estates Nursing and Rehab - UNDER NEW OWNERSHIP Benefits of Weekend Nurse Supervisor position: Low Cost Health I...
  • 4/25/2024 12:00:00 AM

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Case Manager - Waukesha Day Report Center
  • Wisconsin Community Services, Inc.
  • Milwaukee, WI
  • Job Responsibilities: Position Summary: Case management with intensive support, supervision and monitoring of released H...
  • 4/25/2024 12:00:00 AM

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Assistant Program Manager - Service
  • Milwaukee Tool
  • Brookfield, WI
  • Job Description: Come be DISRUPTIVE with us! At Milwaukee Tool, our most valued resource is our dedicated team of employ...
  • 4/25/2024 12:00:00 AM

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Director of Aquatics
  • THE TOWN CLUB
  • Fox Point, WI
  • Job Description Job Description Aquatics Director THE TOWN CLUB RACQUET AND SWIMMING CLUB – Milwaukee, WI Seasonal Full ...
  • 4/24/2024 12:00:00 AM

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URBAN FORESTRY TECHNICAL SERVICES MANAGER
  • City of Milwaukee Wisconsin
  • Milwaukee, WI
  • Introduction Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee pr...
  • 4/22/2024 12:00:00 AM

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Area Director of Operations (Human Services)
  • Mypath
  • Milwaukee, WI
  • Are you someone who is passionate about making a difference in the lives of others? Do you enjoy caring for and mentorin...
  • 4/22/2024 12:00:00 AM

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Project Coordinator
  • Crane 1 Services
  • Milwaukee, WI
  • Job Description Job Description Reports to: Director, Manufacturing Operations The Manufacturing Project Coordinator is ...
  • 4/22/2024 12:00:00 AM

Milwaukee lies along the shores and bluffs of Lake Michigan at the confluence of three rivers: the Menomonee, the Kinnickinnic, and the Milwaukee. Smaller rivers, such as the Root River and Lincoln Creek, also flow through the city. Milwaukee's terrain is sculpted by the glacier path and includes steep bluffs along Lake Michigan that begin about a mile (1.6 km) north of downtown. In addition, 30 miles (48 km) southwest of Milwaukee is the Kettle Moraine and lake country that provides an industrial landscape combined with inland lakes. According to the United States Census Bureau, the city has ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Director jobs
$181,098 to $241,096
Milwaukee, Wisconsin area prices
were up 1.8% from a year ago

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