Administrative Services Director jobs in Oakland, CA

Administrative Services Director plans and directs the operations of an organization's staff and service functions. Oversees various internal service functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Being an Administrative Services Director monitors capital and operating budget spending. Designs and implements processes and policies that support efficient service delivery and meet the organization's changing needs. Additionally, Administrative Services Director sets departmental performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to top management. The Administrative Services Director manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. To be an Administrative Services Director typically requires 5+ years of managerial experience. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. (Copyright 2024 Salary.com)

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Administrative Director 2 (0548U), University Health Services 43615
  • University of California Berkeley
  • Berkeley, CA FULL_TIME
  • Administrative Director 2 (0548U), University Health Services 43615 About Berkeley

    At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

    The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

    We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .

    At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .

    Departmental Overview

    The University of California, Berkeley is the preeminent public university in the country. We are also one of the leading employers in the San Francisco Bay Area. University Health Services (UHS) is a national collegiate leader in providing fully accredited, primary medical care, sports medicine, occupational health, psychiatry, counseling and psychological services, and innovative health promotion programs for 65,000 students, faculty and staff. UHS is a campus and community health center which strives for excellence in patient care, superior customer service, and provision of services tailored to the needs of the campus community. UHS staff is comprised of ~300 FTE with multiple health care licenses and covered by five labor unions. Learn more about UHS by visiting uhs.berkeley.edu .

    University Health Services (UHS) is seeking an enthusiastic and experienced Administrative Director interested in a full-time career position in college health.

    Position Overview

    Responsible for managing the administrative services and general operations of University Health Services-a large, complex, interdisciplinary, fully-accredited department providing public health, medical, mental health and health promotion services to the UC Berkeley community, including students, faculty and staff. Establishes operational objectives and work plans, ensures they are consistent with the UHS strategic plan and delegates assignments to subordinate managers.

    Directs planning, development, implementation and ongoing evaluation/adjustments of new administrative processes and systems to improve operational productivity and support client-centered services. Responsible for managing, preparing, administering, and directing resources. Monitors adherence to approved budget. Involved in developing, modifying and executing campus policies that affect immediate operation(s) and may also have campus-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. In some instances, failure to follow healthcare procedures and protocols could result in serious consequences including comprising clinical care, significant financial and reputational risk, and/or non-renewal of accreditation.

    Application Review Date

    The First Review Date for this job is: 10/18/22. The job will remain open until filled.

    Responsibilities

    Manage, plan and administer administrative services and operations. Serve as key administrative officer for Department's functional programs; oversees analysis and policy development for issues and processes and leads administrative changes.

    People : Manage the program and plan for coordination and monitoring of human resource activities with People and Culture. Align UHS human capital strategy with policy. Manage strategic issues, high risk cases and relationships with campus HR (e.g., labor relations, compensation). Partner with Recruitment and P&C to lead in the areas of workforce planning, workforce development, talent management, succession planning and systematic improvements in the areas of equity/inclusion/diversity. Partner with other managers and directors in efforts to assess and change organizational culture in order to adapt to changing expectations and environments. Coordinate Supervisors (MAS) meetings.
    Student Health Insurance: Direct overall management of the Student Health Insurance Office which provides member services and administrative processes for a major medical, mental health, dental and vision plan for 23,000 UC Berkeley students with claims experience of more than $100 million annually, including supervision of the Student Health Insurance Manager, management of the plan's relationships with external UCOP/business partners, and management of the plan's financial and operational performance.
    Information Technology and Data Security: Ensure IT strategic plan and metrics are in support of organizational strategic plan. May oversee functional ownership of some administrative IT systems.
    Health Information and Data Management: Provide overall direction for UHS' Health Information program and for organizational metrics. Direct data analysis, improve data reporting and systems, direct policy analysis and development and oversee compliance activities. Oversee refinement of organizational metrics, benchmarks and other data for decision-making. Assist UHS in prioritizing use of limited data resources.
    Finance: Provide leadership and strategic direction on budget and finance. Ensure successful business development and organizational capacity for grants and fundraising. Direct analysis and policy development for issues and processes.
    Communications and Marketing: Provide overall direction for communications and marketing.
    Facilities : Provide oversight for operations and maintenance of the Tang Center and Anna Head Building E.
    Lead administrator with select campus committees and Student Affairs workgroups. Active as of 2022: all-campus SHS Administrative workgroup, UHS STAR Awards Administrator.
    Through subordinate managers and staff, maintain integrity and alignment of the administrative team of 35 FTE.

    Risk and Compliance Management:
    Responsible for the development, planning, coordination and administration of a systematic program designed to reduce organization-wide risks for UHS/Tang Center in clinical, data security, client privacy, human resources, physical safety and other operational areas.
    Provide management oversight of compliance systems and processes that protect assets from financial loss and reputational loss, ensuring compliance with UC, state and federal regulations.
    Interact with executive management internal and external to the department on controversial situations with faculty, staff, partners and customers.
    Formulate and implement policies and guidelines to carry out the department's Mission.
    Develop, modify, and execute policies which affect immediate operations and maintain compliance with external Accreditation Bodies.
    Maintain accreditation with AAAHC through continuous adherence to standards and preparation for site surveys.
    Ensure uninterrupted licensures of ancillary services (Pharmacy, Laboratory, Radiology) and lead staff of these services.
    General oversight of credentialing compliance for SHIP and non-SHIP provider networks.
    Ensure resolution of clinical case reviews in partnership with clinical leadership.
    Organize response to grievances and litigation in coordination with relevant internal risk partners.
    Lead administrator with select campus committees and Student Affairs workgroups. Active as of 2022: Campus Ethics and Risk Committee (CERC); CERC Policy Subcommittee, Information Risk Governance Committee, Clery Compliance Committee.
    Required Qualifications

    Excellent interpersonal skills to effectively lead, motivate and influence others; to develop and maintain high standards of customer service; and to increase operational effectiveness.
    Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques and political acumen.
    Flexible, adaptable and able to foster nimble administrative services.
    Excellent written and oral communication skills.
    Excellent project management and sponsorship skills with administrative and interdisciplinary teams.
    Thorough knowledge of financial analysis and reporting techniques.
    Experience in enterprise risk management in health systems.
    Thorough knowledge of/ability to quickly learn common campus-specific and other standard business software.
    Very strong ability to quickly evaluate, problem solve and address complex issues and identify multiple options for resolution.
    Demonstrated ability to foster DEIBJ goals within the workforce and in service to students.
    Preferred Qualifications

    Experience with human resources and labor relations.
    Risk management in higher education.
    Experience in Higher Education Administration, College Health Administration, Business Development and/or Finance.
    MBA, MPA or MPH desirable.
    Salary & Benefits

    This is a 100% full-time (40 hours per week) exempt career position, which is paid monthly and eligible for full UC Benefits.
    Annual salary is commensurate with experience in the range of $124,500.00 - $184,200.00.
    For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
  • 21 Days Ago

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Director of Nutritional Services - Oakland
  • Rockport Healthcare Services
  • Oakland, CA FULL_TIME
  • Principal Responsibilities:CLINICAL• Ensures the timely preparation and delivery of nutritious and attractive meals and supplements to all residents according to physician’s order and in compliance wi...
  • 8 Days Ago

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Administrative Assistant
  • Carriage Services
  • Richmond, CA FULL_TIME
  • Administrative Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, yo...
  • 1 Month Ago

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Executive Director of People & Administrative Services (0548U), Student Affairs Immediate Office - 46886
  • University of California Berkeley
  • Berkeley, CA FULL_TIME
  • Executive Director of People & Administrative Services (0548U), Student Affairs Immediate Office - 46886 About Berkeley At the University of California, Berkeley, we are committed to creating a commun...
  • 1 Month Ago

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Administrative Assistant
  • Rail Management Services
  • Oakland, CA FULL_TIME
  • Pacific Trailer Repair Services is hiring immediately for Administrative Assistant to join our team in a recession-proof industry at a Railroad Container Storage Yard in Oakland, California. This is a...
  • 1 Day Ago

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Administrative Assistant
  • Healthcare Realty Services LLC
  • Oakland, CA FULL_TIME
  • Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Northern California medical office building portfolio, office located in Oaklan...
  • 8 Days Ago

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0 Administrative Services Director jobs found in Oakland, CA area

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Sr. Manager Fiscal Sponsorship
  • Oakland Public Education Fund
  • Oakland, CA
  • JOB TITLE Sr. Manager Fiscal Sponsorship REPORTS TO Director of IT and Operations TIMELINE Applications accepted startin...
  • 4/25/2024 12:00:00 AM

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Director of Operations
  • Kingdom Builders Transitional Housing Program
  • Oakland, CA
  • Operations Director The Operations Director reports to the CEO and is responsible for ensuring that the operations of Oa...
  • 4/25/2024 12:00:00 AM

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Medical Oncology Executive Director
  • Sutter Health
  • Oakland, CA
  • Executive Medical Director for Oncology, Sutter Health East Bay Market Sutter East Bay Medical Group is seeking an exper...
  • 4/25/2024 12:00:00 AM

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Executive Director
  • East Oakland Community Project
  • Oakland, CA
  • Job Description Job Description Job description EAST OAKLAND COMMUNITY PROJECT (EOCP) Executive Director Job Description...
  • 4/25/2024 12:00:00 AM

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Project Manager I/II
  • East Bay Asian Local Development Corporation (EBALDC)
  • Oakland, CA
  • Emphasizing our historic and continuing commitment to Asian and Pacific Islander communities, theEast Bay Asian Local De...
  • 4/24/2024 12:00:00 AM

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HR Technician
  • International City Management
  • San Mateo, CA
  • Exciting Career Opportunity! Foster City is seeking a well-qualified individual with strong leadership skills to fill th...
  • 4/23/2024 12:00:00 AM

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Medical Oncology Executive Director
  • Sutter Health
  • Oakland, CA
  • Executive Medical Director for Oncology, Sutter Health East Bay Market Sutter East Bay Medical Group is seeking an exper...
  • 4/22/2024 12:00:00 AM

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Assistant Center Director (ECI)
  • YMCA
  • Oakland, CA
  • POSITION SUMMARY: These general functions will be carried out in keeping with the Goals, policy and Mission of the YMCA ...
  • 4/21/2024 12:00:00 AM

Oakland is in the eastern region of the San Francisco Bay. In 1991 the City Hall tower was at 37°48′19″N 122°16′21″W / 37.805302°N 122.272539°W / 37.805302; -122.272539 (NAD83). (The building still exists, but like the rest of the Bay Area, it has shifted northwest perhaps 0.6 meters in the last twenty years.) The United States Census Bureau says the city's total area is 78.0 square miles (202 km2), including 55.8 square miles (145 km2) of land and 22.2 square miles (57 km2) (28.48 percent) of water. Oakland's highest point is near Grizzly Peak Blvd, east of Berkeley, just over 1,760 feet (...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Director jobs
$222,273 to $295,912
Oakland, California area prices
were up 4.5% from a year ago

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