Administrative Services Director jobs in San Jose, CA

FINANCE & ADMINISTRATIVE
SERVICES DIRECTOR

the current fiscal year, focusing on
THE COMMUNITY seven priorities: Community for All, Intentional Development and Housing
Nestled between the Santa Cruz has one of the finest performing arts Options, Mobility and Connectivity,
Mountains and San Francisco facilities in Northern California, as Sustainability and Climate Resiliency,
Bay, Mountain View is a diverse well as a 60,000 square foot, state- Livability and Quality of Life,
community with an estimated of-the-art Library. Economic Vitality, and Organizational
population of 83,864. Mountain Strength and Good Governance.
View covers just over 12 square Mountain View’s 44 City parks and The City Council appointed Kimbra
miles, featuring over 1,000 acres of extensive trail system provide an array of opportunities for recreation and McCarthy as City Manager in March
active living. Shoreline At Mountain 2020. Under her leadership, the City
View is a regional park with stunning pivoted quickly to the COVID-19
views along San Francisco Bay, crisis to take bold and strategic
featuring an 18-hole golf course, steps to evolve the organization,
sailing lake, restaurant, and 9.7 miles implemented unprecedented new
of trail. Shoreline Amphitheatre programs to serve the Mountain View
boasts an exciting concert season community, and was on the forefront
bringing top-name performing artists of defining the “next normal” as the
to Mountain View. region moved into recovery.
The City has an impressive safety Mountain View’s sound fiscal
record and is regarded as one of the practices, strong budget discipline,
safest and best places to live and work and diversified revenues, have allowed
in the Bay Area. The community is the City to maintain its AAA credit
served by excellent public and private rating and helped it to remain resilient
schools and is in proximity to some in the face of economic uncertainty.
of the best universities in the nation, In fiscal year 2022-23, the City is
including Stanford, Santa Clara supported by an all-funds budget of
University, UC Berkeley, UC Santa $470 million, and a general operating
Cruz, San Jose State, and Carnegie fund budget of $165 million, with
park and wildlife areas including the Mellon-West, provide top-notch over 650 employees citywide. The
750-acre wildlife and recreation area advanced education and opportunities City’s current Five-Year Forecast
called Shoreline at Mountain View. In for lifelong learning. projects a healthy financial position,
the heart of Silicon Valley, Mountain with structurally balanced budgets
View is home to an attractive and anticipated surpluses. The City is
downtown and headquarters to very intentional regarding maintaining
many nationally and internationally a robust and vibrant organizational
known corporations including Google, CITY culture. This demanding yet
Microsoft, LinkedIn, Intuit, and other GOVERNMENT rewarding environment is suitable for
major technology companies, along professionals who are at, or striving
with a thriving small business sector. The City of Mountain View is to be, at the top of their game as this
While leading the region in innovation a forward-thinking, full-service mid-size city performs more like a
and ideas, Mountain View remains city operating under the Council- larger metropolitan municipality.
committed to the values of strong Manager form of government. The
neighborhoods and community seven Councilmembers are elected
involvement. at large for four-year terms that The Mountain View team
The City of Mountain View prides are staggered, with elections held in has established the following
itself on providing exceptional even-numbered years. The Mayor organizational values that
public services and facilities that and Vice Mayor rotates every guide their work:
meet the needs of a caring and year among the Councilmembers.
diverse community in a financially Mountain View City Council has a * Provide exceptional service
responsible manner. In the heart of well-earned reputation for taking * Act with integrity
the City, Mountain View’s historic the lead on challenging regional and state policy issues, working together * Treat others with respectand active downtown offers a wide
range of attractions including a with civility, and treating members
vibrant restaurant and shopping of the community and City staff with
scene, cultural events, concerts, and respect and appreciation. To learn more about the City of
a weekly farmers’ market. The Civic The Council has adopted a Strategic Mountain View, please visit www.
Center, built around Pioneer Park, Roadmap to guide the City through mountainview.gov

FINANCE &
ADMINISTRATIVE
SERVICES
DEPARTMENT
The Finance and Administrative
Services Department is responsible for
the financial affairs and internal support
activities of the City. The department
provides financial, analytical, budgeting, THE IDEAL CANDIDATE
accounting, purchasing, document
processing, Workers’ Compensation and The City seeks an innovative and results- near future. With support from the City
liability support to all City departments oriented financial professional to effectively Manager, an internal project team, and
and programs; manages the City’s lead the Finance and Administrative consultant, the Director will play a key role
investment portfolio; and coordinates Services Department. A passion for in the design, selection and implementation modernization and building teams
the City’s budget process and annual of the new system.combined with enthusiasm for leading
independent audit. Specifically, the change in an empowering and supportive The selected candidate will join a
Department processes payroll, environment are prerequisites for success collaborative, high performing Executive
accounts receivable, utility billings, in this role. Reporting to the City Manager, Team who are experts in their respective
all City revenues, accounting entries, this strategic business partner will use their fields. To be an outstanding fit with this
strong technical knowledge to advise policy team, Directors must have a record of
makers on decisions that will maintain the collaborating across departments to
City’s long-term financial health. accomplish organizational goals, offering
ideas, participating in creative problem
The selected candidate will be familiar solving, spending time with colleagues, and
with emerging financial trends and contributing to a positive culture.
best practices, emotionally intelligent,
creative, and willing to take calculated The ideal candidate will use their technical
risks. A thorough understanding of expertise and excellent communication skills
generally accepted accounting principles, to effectively share their keen understanding
government accounting standards, of the City’s budget and translate complex
sound investment and treasury service financial information into terms that others
management, along with the ability to can understand to guide well-informed
establish and monitor internal controls will decision making at the highest levels. These
be expected. skills will be used regularly when making
presentations to the City Council, Finance
This hands-on department head will lead Committee, and other internal and external
a dedicated staff who work in the divisions stakeholders. The new Director will join an
accounts payable, financial reporting, of Financial Management, Accounting, organization with a healthy culture including
purchase orders, and Workers’ Purchasing and Support Services, Risk a knowledgeable City Council who is both
Compensation and property loss claims. Management, and Administration. The respectful to and appreciative of staff.
The department is also responsible successful candidate will plan, organize, and
for warehousing, copying, and mail direct departmental operations with a focus The new Director can look forward to leading
for internal support functions; editing on proactive, responsive customer service and/or participating in important and exciting projects, such as:
and formatting of Council reports and and efficient, user-friendly processes. The
other official documents; and manages new Director will have the opportunity to leverage current vacancies to build their * Implementing the results of a citywide
the City’s general liability, property team and establish a shared and revitalized fee study currently underway
insurance, and industrial disability vision for the Department. * Strategic planning to fund a new public
retirement programs. In addition, safety building and other infrastructure
staff provide support to the Council This approachable leader will be committed improvements
Finance Committee and Investment to recruiting, supervising, mentoring, and retaining diverse staff as well as fostering * Working with a citywide team on issues Review Committee. Finance and a fun, inclusive environment where and developments in the City’s North
Administrative Services is supported by employees are appreciated, and individual Bayshore/Shoreline Community area
36 full-time and 1.5 regular part-time and organizational goals are achieved. * Designing, selecting, and implementing a
equivalent staff. The ideal candidate will lead by example, new ERP system
value the input and expertise of their team
Department Mission members, provide learning opportunities,
This position requires five years of
and foster an internal culture of open increasingly responsible public sector
Statement communication, trust, and accountability. professional finance experience, at least three of which have been in a managerial
To support the planning and Previous experience with process capacity that includes supervision. A
management of the City’s fiscal improvement and using technology to bachelor’s degree in accounting, public
affairs and to provide internal enhance operations, including experience finance, or a closely related field is required.
administrative services to all with system conversions, will be considered A master’s degree or CPA license along with
City departments. favorably as Mountain View expects to a strong understanding of local government
implement a new ERP system in the financial operations are preferred.

COMPENSATION & BENEFITS APPLICATION FINANCE & ADMINISTRATIVE
The standard salary range for this position is $214,465 to $268,082 with the & SELECTION SERVICES DIRECTOR
ability for the City Manager to consider compensation up to $294,889. The PROCESS
salary range is scheduled to receive a 4 percent cost of living increase effective
July 1, 2023. The City also offers a highly competitive benefits package that The closing date for this
includes the following: recruitment is midnight,
Sunday, October 16, 2022.
Flexible/Hybrid Work Schedule: a significant portion of dependent
Generous flexibility is offered; coverage. Short and long-term To be considered for this
consideration for telecommuting or disability, life, and accidental death opportunity, upload a
alternate schedules. and dismemberment insurances are compelling cover letter,
resume, and list of six
Retirement: 2.7% at 55 years of age provided and paid for by the City. professional references using
for CalPERS classic members and 2% Wellness: Wellness minded culture
at 62 for CalPERS new members; including access to an onsite the “Apply Now” feature at
employee contrib Accrual up to employee gym and incentive pay for www.tbcrecruiting.com. This
ution to CalPERS is 11.5% for classic participating in the City’s wellness is a confidential process and
members and 10.5% for new members program. will be handled accordingly
for fiscal year 2022-23; with no throughout the various stages
Social Security deduction. Commute Incentives: Up to $100/ of the process.month City contribution for mass
Special Pay: $595 per month. transit expenses, with $10/month
Vacation Leave: Up to 24 days minimum employee contribution and
depending on years of service. Credit a bicycle commute incentive.
for prior years of service in local Tuition Reimbursement: Up to
government will be considered. Annual $2,000 in tuition reimbursement
vacation cash-out program available. for education advancement annually Teri Black * 424.296.3111
Sick Leave: Accrues at 12 days per with a one-time opportunity for up to Jennifer Curtis * 661-510-0076
year. Additional 4 hours of vacation $20,000 for the completion of a job-related bachelor’s or master’s degree TERI BLACK & COMPANY, LLCleave is granted for each quarter when www.tbcrecruiting.com
sick leave is not used. or approved leadership program.
Management Leave: Accrual up to 15 Retiree Health Plan: Employees can Following the closing date, applicants
days per fiscal year; paid out at the participate in a defined benefit or a with the most relevant qualifications
end of fiscal year if not used. defined contribution retiree health plan. will be granted preliminary interviews
Housing: A low-interest loan is by the consultants. Candidates Deferred Compensation: A deferred deemed to be the best qualified will
compensation plan is available for available for purchase of a primary
voluntary employee contributions. residence in Mountain View or within
be invited to participate in additional
a 5-mile radius of Mountain View. interviews and a meeting with the
Health Insurance: The City offers a City Manager late October/early
choice of four medical plans (two Relocation: Relocation assistance may November. The City anticipates
HMO plans, one HDHP/HSA, and be provided. making an appointment in a timely
one PPO) through Health Net and Other Benefits: City offers an manner, once negotiations and
Kaiser: The City pays the full premium Employee Assistance Program (EAP), background and reference checks
for vision coverage and full dental IRS Section 125 flexible benefits or are completed. Please note that
premiums for the employee plus pretax childcare. references will not be contacted until
mutual interest has been established.

Job Type: Full-time

Pay: $214,465.00 - $294,889.00 per year