Administrative Services Manager jobs in Allentown, PA

Administrative Services Manager directs and coordinates the delivery of administrative services such as clerical support, mail distribution, document management, maintenance, and food service to ensure efficient operations of the business. Ensures that users understand how to access services with clear policies and procedures. Being an Administrative Services Manager suggests improvements to services and identifies additional efficiencies. Typically requires an associate degree or its equivalent. Additionally, Administrative Services Manager typically reports to a head of a unit/department. The Administrative Services Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Administrative Services Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)

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Administrative Services Consultant
  • Carbon Lehigh Intermediate Unit #21
  • Schnecksville, PA OTHER
  • Position Type:
    SUBSTITUTE/SECRETARY

    Date Posted:
    3/6/2024

    Location:
    Schnecksville, PA

    Position Definition: The Administrative Services Consultant (Substitute/Absence Services) will provide secretarial services to the Executive Office.

    Relationship: The Administrative Services Consultant (Substitute/Absence Services) shall be directly responsible to the Assistant to Executive Director and shall provide secretarial services to the Executive Office.

    Qualifications:

    Education/Experience :
    • High school diploma or GED, required.
    • Minimum one (1) year experience working with a Human Resources database system, required.
    • Minimum one (1) year secretarial experience, preferred.

    Skills/Knowledge :
    • Demonstrates advanced computer skills, including a thorough knowledge of Windows and the Microsoft Office Suite and proficient use of departmental computer software.
    • Demonstrates the ability to work in a team environment.
    • Demonstrates secretarial skills to effectively use office equipment, including, but not limited to, phone system, fax machine, copier, scanner, computer, and calculator.
    • Demonstrates the ability to maintain complete confidentiality.
    • Demonstrates excellent interpersonal skills demonstrated by patience, understanding, and congeniality.
    • Demonstrates excellent oral and written communication skills.
    • Demonstrates the ability to organize, plan, and manage job responsibilities in order to complete assignments with minimal supervision.
    • Demonstrates the ability to complete tasks with attention to detail and accuracy.
    • Attends work regularly at assigned work hours subject to lawful leave rights and responsibilities.
    • Possesses proficient data collection and entry skills.
    • Demonstrates the skills to provide the highest level of customer service, with patience and knowledge of the department's services.
    Physical :
    • Ability to stand, bend, stoop, sit, lift, reach, and communicate (vision, hearing, and speech) to effectively carry out functions, duties, and responsibilities.
    • Ability to independently ambulate in and around work areas.
    • Ability to travel to and from assigned work locations without employer support.
    • Ability to sit for long periods of time (3 hours).
    • Ability to exhibit appropriate manual dexterity to effectively carry out functions, duties, and responsibilities.

    Authority: The Administrative Services Consultant (Substitute/Absence Services) will have the authority to perform all functions listed below in accordance with established policies and procedures.

    Functions/Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request.

    Essential :
    • Provides secretarial services to the Executive Office, including, but not limited to, word processing, data entry, data tracking, document development, copying, scanning, report creation, document mailing, and filing.
    • Develops, interprets, and maintains a complete understanding of the Human Resources database, including the running of accurate reports.
    • Provides secretarial support for the absence reporting process, in accordance with departmental protocols, including, but not limited to, processing and issuing the daily absence report, developing all applicable absence letters for review, running reports, updating records, reviewing records for accuracy, calculating vacation and sick time, preparing and carrying out the annual rollover, maintaining the absence code chart, and responding to absence record inquiries.
    • Breakout calculating.
    • Responds to absence inquiries, with accuracy and detail, for sick, vacation, bereavement, and personal day usage.
    • Responsible to locate and input absence for substitute replacements for staff who report off after 8:30 AM, in accordance with department protocols.
    • Prepares appropriate absence-related correspondence, i.e. absence tracking, late call letters, and absence procedure.
    • Completes medi-check on applicable staff.
    • Data input of absence substitute replacement.
    • Implements and maintains filing system, in accordance with departmental protocols.
    • Responsible for tracking 60-day probationary period for ESPA employee benefit eligibility.
    • Processes Human Resources mail.
    • Completes weekly/monthly reports, as established within the departmental protocols.
    • Receives and processes confidential medical documents and non-routine information, in accordance with departmental protocols.
    • Maintains accurate back up sheets of tasks and responsibilities.
    • Satisfactorily performs/carries out all functions/responsibilities/tasks as assigned by Director or by Human Resource guidelines and/or procedures.
    • Ability to learn, apply, and follow CLIU #21 and Human Resources Department procedures, policies, and protocols efficiently and accurately.
    • Answers Human Resources phones.
    • Utilizes and teams with other members of Human Resources Department to offer quality services.

    Secondary :
    • Carries out Absence Coordinator responsibilities, requiring evening and early morning hours, as assigned, which requires maintaining sufficient knowledge of substitute needs and Human Resources database.
    • Processes license reimbursements.
    • Provides secretarial support for benefit administration, including, but not limited to, completing benefits billing, enrollments, invoicing, and form processing, as directed, except during end-of-year absence rollover.
    • Employment verification.
    • This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other duties as assigned.
  • 13 Days Ago

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Administrative Services Consultant
  • Carbon Lehigh Intermediate Unit
  • Schnecksville, PA FULL_TIME
  • JobID: 1256 Position Type: SUBSTITUTE/SECRETARY Date Posted: 3/6/2024 Location: Schnecksville, PA Position Definition: The Administrative Services Consultant (Substitute/Absence Services) will provide...
  • 1 Month Ago

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ELRC Provider Services Manager
  • Community Services for Children
  • Stroudsburg, PA FULL_TIME
  • Hours per week: 40 Weeks per year: 52 Annual Salary: $51,321/yr Location: Stroudsburg Community Services for Children, Inc. (CSC) is seeking a highly motivated, skilled professional with strong leader...
  • 13 Days Ago

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Environmental Services - Manager in Training
  • Healthcare Services Group, Inc.
  • EASTON, PA OTHER
  • Overview Who We Are Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, laundry, dining, and nutritional services within the healthcare market. For over 45 years, we have...
  • Just Posted

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Environmental Services - Manager in Training
  • Healthcare Services Group, Inc.
  • ALLENTOWN, PA OTHER
  • Overview Who We Are Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, laundry, dining, and nutritional services within the healthcare market. For over 45 years, we have...
  • Just Posted

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Environmental Services - Manager in Training
  • Healthcare Services Group, Inc.
  • PHILLIPSBURG, NJ OTHER
  • Additional Information #Nowhiring Overview Who We Are Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, laundry, dining, and nutritional services within the healthcare ...
  • 3 Days Ago

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0 Administrative Services Manager jobs found in Allentown, PA area

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Certified Tax Credit Property Manager
  • BGSF, Property Management
  • Conshohocken, PA
  • Job Description Job Description We are seeking a highly motivated and experienced certified Tax Credit Property Manager ...
  • 4/18/2024 12:00:00 AM

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Property Manager
  • Fetch Home Management LLC
  • Reading, PA
  • Job Description Job Description The Property Manager reports directly to the Senior Property Manager and is responsible ...
  • 4/18/2024 12:00:00 AM

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Licensed Real Estate Listing Agent
  • Berkshire Hathaway HomeServices Homesale Realty
  • West Lawn, PA
  • Job Description A Licensed Real Estate Listing Agents not only lists and manages housing sales, they also network and co...
  • 4/18/2024 12:00:00 AM

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Commercial Lending Relationship Manager
  • Provident Financial Services
  • Plymouth Meeting, PA
  • How would you like to join one of the most highly regarded community-focused financial institutions in the Tri-State are...
  • 4/18/2024 12:00:00 AM

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Rental Account Manager
  • Ryder System
  • Allentown, PA
  • Job Seekers can review the Job Applicant Privacy Policy by clicking HERE. (https://ryder.com/job-applicant-privacy-polic...
  • 4/17/2024 12:00:00 AM

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Administrative Services Manager
  • RECIRCULATION TECHNOLOGIES LLC
  • Fort Washington, PA
  • Job Description Job Description Primary Duties Include: 1. Develop proposals and presentations for customers using Word/...
  • 4/17/2024 12:00:00 AM

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Senior Property Manager
  • Keystone Properties Group
  • Conshohocken, PA
  • Job Description Job Description Job title Senior Property Manager Reports to Regional Director and President Date March ...
  • 4/16/2024 12:00:00 AM

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Leasing Professional
  • Landmark Communities
  • Allentown, PA
  • Job Description Job Description About Landmark Communities/City Center Residential: Landmark Communities/City Center Res...
  • 4/15/2024 12:00:00 AM

Allentown (Pennsylvania Dutch: Allenschteddel) is a city located in Lehigh County, Pennsylvania, United States. It is Pennsylvania's third most populous city and the 231st largest city in the United States. As of the 2010 census, the city had a total population of 118,032 and is currently the fastest growing city in all of Pennsylvania. It is the largest city in the metropolitan area known as the Lehigh Valley, which had a population of 821,623 residents as of 2010[update]. Allentown constitutes a portion of the New York City Combined Statistical Area and is the county seat of Lehigh County. ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Manager jobs
$86,020 to $120,035
Allentown, Pennsylvania area prices
were up 1.5% from a year ago

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Responsibilities also include confidential, complex, and technical support to the District Manager; responsibility for a variety of programs, projects, and special assignments; assistance to District management staff in areas of expertise; and performs other duties as assigned.
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Administrative Services Manager in Petaluma, CA
Applicants will face keen competition for the limited number of higher-level administrative services jobs.
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Administrative Services Manager in Bakersfield, CA
Reviews, interprets, and analyzes financial and operational service reports to develop best business practices for the Administrative Services unit and makes recommendations/consultation to other units, as necessary.The Administrative Services unit provides organizational development and administrative management throughout the organizations in an effort to streamline administrative services, find efficiency of scale for business processes, and enhance business relationships.
February 01, 2020