Administrative Services Manager jobs in Bergenfield, NJ

About Us:

AB Facility Services (ABFS) is a leading provider of comprehensive facilities management services across the United States. We specialize in optimizing facility operations, maintenance, and cost-effectiveness for our diverse clientele. As we continue to grow, we are seeking a talented and motivated Administrative Assistant to join our dynamic team. This hybrid role is made up of dispatching duties and administrative/billing duties related to our facility operations.

Responsibilities:

• Closely monitor the dispatch board to triage and prioritize calls.
• Open work orders and document service issues on equipment.
• Assign technicians to work orders based on skill set and geographic proximity.
• Coordinate daily routes for technicians.
• Work closely with manufacturers and equipment dealers to schedule equipment installations/performance checks.
• Assist customers with any service-related issues.
• Manage invoicing.
• Review technicians' timesheets for accuracy.
• Frequently check emails and respond to them promptly.
• Maintain financial records.
• Assist with billing inquiries.
• Provide general administrative support as needed. 

Requirements:

• High School Diploma or equivalent.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Excellent communication abilities.

Skills:

• Dispatching Experience: Familiarity with dispatching duties.
• Billing Experience: Familiarity with billing processes and software.
• Data Accuracy: Ensure precise data entry and record-keeping.
• Time Management: Handle multiple tasks efficiently.
• Customer Service: Professional and courteous communication with clients.

Professional Traits:

• Reliable and punctual.
• Team player with a positive attitude.
• Ability to maintain confidentiality.

Competitive Benefits:

• Health Insurance: Comprehensive medical, dental, and vision coverage.
• Paid Time Off: Generous vacation and sick leave.
• 401(k) Retirement Plan: Company match after one year.
• Professional Development: Opportunities for growth and training.

If you are an organized and detail-oriented individual with a passion for supporting efficient operations, we encourage you to apply! Join our team and contribute to the success of AB Facility Services.

AB Facility Services is an Equal Opportunity Employer.