Administrative Services Manager jobs in Chico, CA

Job Summary:

Under the direction of the Senior Administrative Manager, the Administrative Manager is responsible for coordinating the alignment of administrative support across their assigned sites and the Agency. The Administrative Manager is a primary contact for the Executive Director and must be able to establish a strong partnership with them to ensure administrative support is effectively provided at the site.

Essential Functions:

• Acts as a liaison to each assigned site and maintains effective communication and coordination with theExecutive Director and site leadership to support office logistics, information management and siteaccounting tasks.
• Partners with regional and site leaders to create alignment and efficiency of administrative processesacross the region and Agency when appropriate.
• Supervises, directs and develops assigned administrative supervisors.
• Partners with fiscal team to develop, implement, and maintain a program accounting system, to includeaccounts payable, accounts receivable, contracts, procurement, petty cash expenditures and employeepayroll system.
• Facilitates the implementation of new administrative processes and systems across the Agency.
• Partners with program leadership to develop, implement and maintain systems for controlling incomingand outgoing written communications, data collection, and comprehensive records management.
• Creates and facilitates administrative trainings based on business needs.

Minimum Required Education and Experience:

• Associates degree in a business-related field. Two years of experience supervising administrativesupport can be substituted for the Associates degree.
• Three years of administrative support experience including one year of supervisory experience.

Position/Program Requirements:

• Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency’s Personnel Policy: Motor Vehicle Operating Standards.
• Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drugscreening test.
• Must complete a personal background investigation conducted by the State of California.

Physical Requirements:

• Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.
• Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.