Administrative Services Manager directs and coordinates the delivery of administrative services such as clerical support, mail distribution, document management, maintenance, and food service to ensure efficient operations of the business. Ensures that users understand how to access services with clear policies and procedures. Being an Administrative Services Manager suggests improvements to services and identifies additional efficiencies. Typically requires an associate degree or its equivalent. Additionally, Administrative Services Manager typically reports to a head of a unit/department. The Administrative Services Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Administrative Services Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Title: Business Services Administrative Assistant
SALARY: Administrative Assistant Salary Table
SUMMARY: Provide administrative support to the Director of Finance, Executive Director, and Human Resources Manager. Assist with and manage a variety of business processes under the supervision of the Finance Director and provide both clerical and accounting admin support.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
EDUCATION AND TRAINING: High School diploma or equivalent, college preferred
EXPERIENCE: 5 years of successful office experience, including proficiency in computer applications, including word processing, spreadsheets, databases, accounting systems, and general office equipment and functions.
SKILLS, KNOWLEDGE, & EQUIPMENT: Demonstrated capacity to contribute to a team working environment and collaborate with co-workers to solve problems and create a positive and professional work environment. The position requires written & oral communication, interpersonal, basic math, problem-solving, basic accounting, and phone etiquette skills. The position also requires the ability to handle multiple situations simultaneously and with interruptions.
DECISION MAKING: Requires judgment, troubleshooting, problem-solving, tact, and ability to prioritize workload, respond to requests for information, and deny access to information when necessary. Guided by federal rights privacy acts, grant guidelines, BOCES policies and procedures, and retention schedules. Requires collaboration with the Director.
Length of Contract: 208 Days
SUPERVISION RECEIVED: Supervised by the Director of Finance
Salary: ESS Administrative Assistant Table. Dependent on experience.
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