Administrative Services Manager jobs in New Britain, CT

CITY OF NEW BRITAIN CIVIL SERVICE COMMISSION

Announces An Open Competitive Examination for

Job Title: Administrative Services Officer
Salary: $1,587.65 - $2,042.80 weekly 8 steps
Represented by: Local 818 AFSCME, Council 4, AFL-CIO

Direct Reports (Y/N): Y

Department: Parks and Recreation

Closing Date: Friday, February17, 2023

POSITION OVERVIEW: In a department with complex fiscal, business, management functions; plans, organizes, supervises and directs all the centralized administrative services.

SUPERVISION RECEIVED: Works directly under the supervision of the Director of Recreation and Community Services

SUPERVISION EXERCISED: Supervises full-time and part-time staff (department wide)

EXAMPLES OF ESSENTIAL DUTIES:

• May act for the Director of Recreation and Community Services at the request of the Director (in his absence)
• Assists in supervision of full –time employees (department wide)
• Assists in supervision of part-time employees (200 p/t employees)
• Administers the Department’s budget (expenditures and revenue) in conjunction with the Director
• Approves requisitions for Department for designated accounts through the City’s Financial Management System
• Construction administration and budgeting for multiple projects
• Administers payroll and timekeeping process for full-time employees
• Attends monthly recreation commission meetings and keeps said minutes
• Creates correspondence in regards to commission meetings
• Handles workers compensation for all divisions
• Handles all OSHA reporting, EEO reporting, compensated absences reporting
• Handles deposits and cash receipts for the recreation division
• Assists Community Services/YSB with deposits and cash receipts
• Assists Director in overseeing all major special events
• Assists Director with community relations with local agencies and non-profits
• Assists After School Programming, as needed
• Assists in summer employee training for p/t employees (hiring and orienting)
• Assists in the planning, organization, development and operation of all departmental programs
• Researches, writes, and applies for applicable grants for Department
• Oversees front office operation
• Handles resident complaints and feedback

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Successful candidate must have the ability to develop and maintain cooperative relationships with the public, other city departments, state agencies, and contractors. Must have the ability to supervise and lead effectively both full-time and part-time staff. Thorough knowledge of modern office practices, procedures and equipment; thorough knowledge of business management and administration and accounting principles and practices; ability to set up and maintain operating controls, filing and record-keeping systems. Ability to plan, organize, and direct the work of complex administrative services. Considerable knowledge of modern recreational practices and procedures; good knowledge of a variety of recreational programming; ability to exercise good judgment in evaluating situations and making decisions; ability to establish training programs for subordinates; ability to write administrative and professional reports; ability to use a Management Information System (MIS) to coordinate programs.

MINIMUM QUALIFICATIONS REQUIRED:
A four (4) year degree from a recognized college or university. Five (5) years employment in a business or governmental capacity (preferably in Parks and Recreation, or similar field) or a combination of education and work experience which meets the knowledge, skills and abilities required to perform the functions of the job. Experience with computers and ability to learn software packages such as RecTrac, Microsoft Office, or other word-processing and spreadsheet programs.

SPECIAL REQUIREMENT: Must have a valid Connecticut driver’s license.

PROBATIONARY PERIOD: The probationary period for this position shall be twelve (12) months.

THIS EXAMINATION WILL BE COMPOSED OF:

Component - Weight

Oral Interview - 50%
Written Exam - 50%
Totals - 100%

PASSING GRADE: The minimum passing grade is 70%.

REASONABLE ACCOMMODATIONS: All requests for reasonable accommodations in the testing process must be made in writing, no later than the closing date for applications. Documentation must be from a medically licensed professional, and must be current within one year of the closing deadline for applications. Documentation of the disability must include what the disability is, what accommodation is being requested, and must be received no later than two (2) weeks after the closing deadline for applications. A candidate’s failure to submit this documentation will result in no further consideration being given for a reasonable accommodation in the testing process.

DURATION OF EMPLOYMENT LIST: A certified employment list shall be in effect for one year from the date of its establishment by the Civil Service Commission. Subsequent to the initial certification of the employment list, no sooner than 10 months and no later than 11 months and 29 days from date of initial certification, the Commission may, upon the showing and finding of exigent or extenuating circumstances, extend the duration of the list when it is deemed to be in the best interest of the City. The City, or any individual, may request that consideration of extension be placed on the Civil Service regular meeting agenda by notifying the Personnel Director no later than one calendar week prior to the monthly meeting. The maximum period of time that a list shall remain in effect is two years from date of initial certification.

RULE OF FIVE PLUS THREE: The Appointing Authority is sent the first five names in rank on the certified Employment list plus the next three highest City residents. All may be considered equally for the one job vacancy.

PHYSICAL EXAMINATION: Prior to beginning work, the successful candidate must complete and qualify on a City medical examination (including a drug screen) and a background investigation.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, sit, talk and listen. The employee is required to utilize his/her hands to operate standard office equipment and a computer, and to handle a variety of sports equipment. The employee is required to occasionally climb, balance, stoop, kneel, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment varies depending on whether the duties are being performed in an office setting or in the field (for events).

SPECIAL REQUIREMENT FOR CITY OF NEW BRITAIN RESIDENTS: Proof of domicile shall be filed at the time of filing the application. (Please see form attached). Failure to provide proof of domicile in accordance with this timetable will result in no residency consideration being granted for this examination.

Applications must be on file with the Civil Service Commission/Personnel Office, no later than Friday, February 17, 2023 at 4:00 pm. Application forms may be obtained at the Office of Civil Service/Personnel, Room 409, City Hall, 27 West Main St., New Britain, CT. Telephone (860) 826-3404 or online at www.newbritainct.gov.

AA/EOE/Equal Access Employer

Job Types: Full-time, Part-time

Pay: $1,587.65 - $2,042.80 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: One location