Administrative Services Manager jobs in Richmond, VA

Title: Administrative and Financial Services Manager

State Role Title: Financial Services Manager I

Hiring Range: $80,000 - $95,000

Pay Band: 5

Agency: Dept of Labor and Industry

Location: Dept of Labor and Industry

Agency Website: www.doli.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Labor and Industry’s Richmond Headquarters Office is seeking a highly motivated professional to work as a full-time Administrative and Financial Services Manager who will provide administrative and resource oversight for the Agency to ensure full compliance with all applicable state and federal rules and regulations, laws, and executive orders.

This position reports directly to the Director of Finance.

The Administrative and Financial Services Manager will:
1) manage the state and federal grant budgets/financial reporting processes for the agency in accordance with instructions/guidance provided by agency management, Department of Planning and Budget, Secretary of Labor, and related federal grantor agencies;
2) manage agency financial reporting activities including required central agency submissions, forecasting, analysis, fluctuations, modifications, and recommendations in accordance with applicable guidelines/instructions;
3) responsible for the financial administration of all agency grants and contracts ensuring compliance with federal requirements;
4) manage Agency Reconciliation Processes for all Agency Financial Transactions in accordance with state/federal policies and procedures;
5) supervise related personnel to ensure that budget, financial reporting, grants administration, and reconciliation activities are performed in accordance with agency, state, and federal requirements

Why State Government?
As an Employer of Choice, the Commonwealth of Virginia offers a comprehensive total compensation package to include health benefits, paid leave, and flexible work schedules. The following benefits are available to classified employees:
• Vacation and Other Leave
• 12 Paid Holidays
• Health Benefits
• Sickness and Disability Program
• Deferred Compensation with Cash Match
• Group, Optional Life, and Long-term Care Insurance
• Employee Assistance Program
• Wellness Program
• Retirement Plans
• State Employee Resources

Additional information relating to the benefits available to eligible state employees can be found online at: https://www.dhrm.virginia.gov/employeebenefits

Minimum Qualifications

• Considerable knowledge of the principles of budget development and management, financial reporting, federal grant administration including cash management, general accounting policies, procedures and systems, and reconciliation processes/procedures;
• Considerable knowledge of fiscal and accounting activities in a governmental or financial accounting environment servicing a variety of fiscal needs;
• Skilled in the use of Oracle (or similar database), automated spreadsheets, word processing software, and use of internet, in a Windows environment;
• Demonstrated ability to work independently; to analyze and interpret and apply financial regulations, accounting methods, policies, and procedures; to meet deadlines; to analyze and solve complex problems; to prepare complex spreadsheets, financial reports, and statements;
• Ability to assist agency personnel in resolution of financial/administrative related questions;
• Ability to supervise, train and cross-train staff;
• Ability to effectively communicate orally and written

Additional Considerations

• Work Knowledge of systems such as Cardinal, PBS, Grant.gov and SAM.gov;
• Experience performing internal audit and assisting with risk management directive

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special requirements:
• Possession or ability to obtain a valid driver’s license within 30 days of hire.
• Must meet minimum duty requirements for the position as measured by the Agency’s Job Function Analysis
• Ability to perform moderate physical activity that includes, but is not limited to climbing stairs and ladders, bending, walking up and down inclines, occasionally lifting and carrying loads up to 30 pounds, etc.
• The selected candidate must successfully pass a criminal background investigation, complete, and
• submit an annual Statement of Personal Economic Interests, and successfully serve a 12-month probationary period effective from the date of employment if beginning employment as an original hire or re-employment.

The salary range for this position is $80,000 to $95,000 annually, plus the State’s benefits package. Please note that salary is only negotiable within the advertised salary range. Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of the work.

To apply, you must submit a completed State of Virginia Application for Employment at www.jobs.virginia.gov. A resume can be attached within the state application. The application and/or resume must be completed in a comprehensive manner and reference all pertinent knowledge, skills, and abilities as well as any training and experience that relates to the position. You must also provide your education on your state application. Mailed, faxed, or e-mailed applications and/or resumes will not be accepted or considered. Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work.

Current and former employees of the Commonwealth of Virginia who have either been laid off or will be laid off from State service, who indicate preferential hiring rights in the form of a valid Interagency Placement Screening Form (yellow card) or a Preferential Hiring Form (blue card), must submit the card to our office by the application deadline. The card may either be scanned and attached to the application as a supplemental document or faxed to (804) 786-0139. Please include a fax cover sheet with your name and the position number for which you are applying.

The Department of Labor and Industry is committed to the goal of equal employment opportunity, with the intention that every employee and applicant for employment shall have an equal opportunity to be judged based on their fitness and merit to participate in the terms, conditions, privileges, and benefits of employment. All candidates are afforded opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.

DOLI Human Resources will provide, if requested, reasonable accommodation to applicants in need of accommodation to provide access to the application and/or interview process. If any assistance is needed when applying online, please contact DOLI hr@doli.virginia.gov.

Contact Information

Name: Human Resources

Phone: No Phone Calls

Email: HR@doli.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.