Administrative Services Manager jobs in San Francisco, CA
Administrative Services Manager directs and coordinates the delivery of administrative services such as clerical support, mail distribution, document management, maintenance, and food service to ensure efficient operations of the business. Ensures that users understand how to access services with clear policies and procedures. Being an Administrative Services Manager suggests improvements to services and identifies additional efficiencies. Typically requires an associate degree or its equivalent. Additionally, Administrative Services Manager typically reports to a head of a unit/department. The Administrative Services Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Administrative Services Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Recently Added Administrative Services Manager jobs
Manager of Administrative Services
- University of San Francisco
-
San Francisco, CA
FULL_TIME
-
Manager of Administrative Services
University of San Francisco
R0007732
USF Hilltop Campus
Job Title:
Manager of Administrative Services
Job Summary:
Reporting to the Associate Vice President for Finance & Treasury, this exempt position is responsible for organizing, coordinating and managing office administrative operations in order to ensure organizational effectiveness and efficiency for the Office of Finance & Treasury.
This critical position services as a key member of the Office of Finance & Treasury. The incumbent must possess the ability to work effectively with external banking and investment professionals, as well as a wide variety of individuals across campus.
Full Job Description:
Primary Job Duties and Responsibilities
1. Executive Support
- Coordinate schedules for various Investment Committee members, the CFO, the AVP and external consultants, for quarterly Investment Committee, Private Capital Subcommittee, and Hedge Fund Subcommittee meetings.
- Coordinate Investment Committee and Subcommittee meetings and materials with the needs of the department, the Board Secretary and the Office of the President, including setting meeting dates, creating calendar events, and posting meeting materials to the Board of Trustees website, in accordance with protocols set by the Office of the President.
- Send out Investment Committee and Subcommittee materials and monitor meeting RSVP's.
- Manage Investment Committee Zoom calls and share electronic information as needed with meeting participants.
- Process all incoming correspondence received by the AVP, prioritizing and determining its disposition; direct mail to appropriate internal staff; draft responses for the AVP or appropriate staff member, where appropriate, for review and signature.
- Manage the day-to-day administrative affairs for the AVP; schedule all appointments and other commitments; provide background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, etc.
- Arrange all aspects of departmental business travel for conferences and other travel.
- Perform administrative activities, with a high attention to detail, organization, and process.
- Prioritize conflicting needs; handle matters expeditiously and proactively; follow-through on projects to successful completion and in accordance with deadlines.
2. Analysis, Reporting, Communications
- Monitor and maintain department calendar.
- Monitor and maintain Treasury@usfca.edu email for income statements, investment manager correspondence, and incoming information requests.
- Prepare and submit purchasing and payment requests through Hilltop Shop and Concur invoice for vendor payments.
- Manage a large volume of investment statements and correspondence, including downloading the documents from various investment manager websites and saving to the internal server.
- Create and maintain the calendar of annual investment manager meetings and coordinate with office attendees. Communicate attendance with external investment managers.
- Create and maintain electronic files for the University's bank accounts and bank relationships.
- Create and maintain electronic files for monthly and annual statements related to banking, trust, and custody accounts.
- Design and manage the Office of Finance & Treasury website.
- Manage the Office of Finance & Treasury budget obligations through Concur and Hilltop Shop.
3. Coordination/Logistics
- Manage a variety of matters including preparation and control of records, reports, correspondence, memoranda, personnel changes, etc.
- Plan, organize, and manage all office-wide events, such as holiday parties, office retreats, University wellness challenges, etc.
- Coordinate new staff onboarding activates such as granting security access, activating new listings in internal directories, and ordering business cards.
- Coordinate candidate interviews, all-day visits, and (occasionally) travel/hotel arrangements, as requested by the AVP.
- Manage and coordinate physical facilities for the Office of Finance & Treasury; including, but not limited to, purchasing office supplies and materials, as needed, for office staff; and coordinating the acquisition and repair of office furniture and equipment.
- Coordinate purchasing, offsite storage, facilities, and ITS requests and communications for the office.
4. Additional Items
- Create a warm, inviting and professional environment for both internal staff as well as guests of the University.
- Act as a creative problem solver, liaison, and facilitator in managing support responsibilities.
- Establish and maintain effective and cooperative professional business relationships with all levels of management, faculty, staff, and students.
- Provide excellent service through informed, courteous, accessible and professional engagement.
- Perform other duties as assigned from time to time by the AVP.
Job Qualifications:
- A Bachelor's Degree in a relevant field is required.
- A minimum of 5 years of prior relevant experience is required, with a preference for office administration experience at an institution of higher education.
-
The incumbent must:
- Possess excellent analytical, written and oral communication, managerial, interpersonal, and presentation skills; as well as the ability to clearly convey relevant information to a broad spectrum of constituencies across campus in a professional, diplomatic, empathetic, and tactful manner.
- Be highly motivated, a strategic thinker, possess strong analytic and project management skills as well as proven problem-solving and decision-making capabilities; demonstrate the ability to work independently; have the capacity to develop and maintain relevant compliance procedures; and be able to work collaboratively and collegially with colleagues across campus.
- Be detail oriented and able to work within firm deadlines with the ability to interact effectively with a wide range of stakeholders, including but not limited to, executives, staff, Board of Trustee Members, faculty, and students.
- Have experience in working with cross-functional teams.
- Have a demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced and frequently changing environment.
- Support the University's Mission, Vision, and Values in all aspects of their work as an integral part of Jesuit education.
- Exhibit the highest level of ethics, integrity, and professionalism and possess a proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Possess strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Have a demonstrated proactive approach to problem-solving with strong decision-making capability.
- Possess superior interpersonal and communication capabilities to effectively lead solution-oriented work groups, manage conflict, instill collaboration, and inspire excellence, regardless of an individual's career level, job class, or personality type.
- Possess strong knowledge through experience of influencing, persuading, mediating, and negotiating, conducted with a customer-service orientation, diplomacy, and tact.
- Be a highly resourceful team-player, with the ability to be extremely effective independently.
Full-Time/Part-Time:
Full time
Pay Rate:
Salary
Salary Range :
64,480 to 90,000
To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Manager-of-Administrative-Services_R0007732-1.
The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to "Change the World From Here." For more information, visit http://www.usfca.edu.
jeid-99c8c79be8842544a9d33dbc6df540f1 - 6 Days Ago
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-
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FULL_TIME
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Vice President of Administrative Services
- San Mateo County Community College District
-
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Administrative Assistant
- Richmond Area Multi-Services (RAMS)
-
San Francisco, CA
FULL_TIME
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Administrative Manager
- Live Fit Gym - Hayes Valley, Inc.
-
San Francisco, CA
FULL_TIME
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0 Administrative Services Manager jobs found in San Francisco, CA area
SRO Property Manager / Mentone Hotel
- CARITAS MANAGEMENT CORPORATION
-
San Francisco, CA
- Job Description Job Description Manager for a 66 SRO unit building. DESCRIPTION OF POSITION: The Property Manager is res...
- 4/19/2024 12:00:00 AM
ENVIRONMENTAL COMPLIANCE ANALYST
- City Of Sonoma
-
Sonoma, CA
- The City of Sonoma is seeking a highly qualified, dynamic, and enthusiastic candidate to fill its Environmental Complian...
- 4/19/2024 12:00:00 AM
Senior Leasing/Sales Manager
- Structure Properties
-
San Francisco, CA
- Senior Leasing/Sales Manager At Structure Properties, we are a San Francisco Bay Area-based Property Management Company ...
- 4/18/2024 12:00:00 AM
Resident Services Coordinator
- Mission Housing Development Corporation
-
San Francisco, CA
- Job Description Job Description Job Title: Resident Services Coordinator (various sites and populations supported) Locat...
- 4/17/2024 12:00:00 AM
Facilities Engineer
- Placement Club
-
San Francisco, CA
- Position Summary Work with a world-renowned Public Transportation Agency. Under general direction, performs work in conn...
- 4/16/2024 12:00:00 AM
Director of Facilities & Operations
- Faces SF
-
San Francisco, CA
- Job Description Job Description ORGANIZATION OVERVIEW FACES SF envisions a future where all families have what they need...
- 4/16/2024 12:00:00 AM
Residential Counselor - SUD Licensed $500 Sign On Bonus!
- PRC Baker Places
-
San Francisco, CA
- Job Description Job Description PRC Baker Places is a non-profit residential treatment agency that has provided the San ...
- 4/16/2024 12:00:00 AM
Assistant Property Manager / Tenderloin Neighborhood
- CARITAS MANAGEMENT CORPORATION
-
San Francisco, CA
- Job Description Job Description We are will to train if you have administrative experience or leasing experience or work...
- 4/15/2024 12:00:00 AM
About San Francisco, California
San Francisco is located on the West Coast of the United States at the north end of the San Francisco Peninsula and includes significant stretches of the Pacific Ocean and San Francisco Bay within its boundaries. Several picturesque islands—Alcatraz, Treasure Island and the adjacent Yerba Buena Island, and small portions of Alameda Island, Red Rock Island, and Angel Island—are part of the city. Also included are the uninhabited Farallon Islands, 27 miles (43 km) offshore in the Pacific Ocean. The mainland within the city limits roughly forms a "seven-by-seven-mile square", a common local collo...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Manager jobs
$106,672 to $148,853
San Francisco, California area prices
were up 4.5% from a year ago
were up 4.5% from a year ago
What does an Administrative Services Manager do?
Administrative Services Manager in Muskegon, MI
Responsibilities also include confidential, complex, and technical support to the District Manager; responsibility for a variety of programs, projects, and special assignments; assistance to District management staff in areas of expertise; and performs other duties as assigned.
December 22, 2019
Administrative Services Manager in Petaluma, CA
Applicants will face keen competition for the limited number of higher-level administrative services jobs.
February 05, 2020
Administrative Services Manager in Bakersfield, CA
Reviews, interprets, and analyzes financial and operational service reports to develop best business practices for the Administrative Services unit and makes recommendations/consultation to other units, as necessary.The Administrative Services unit provides organizational development and administrative management throughout the organizations in an effort to streamline administrative services, find efficiency of scale for business processes, and enhance business relationships.
February 01, 2020