Administrative Services Manager jobs in San Jose, CA

Administrative Services Manager directs and coordinates the delivery of administrative services such as clerical support, mail distribution, document management, maintenance, and food service to ensure efficient operations of the business. Ensures that users understand how to access services with clear policies and procedures. Being an Administrative Services Manager suggests improvements to services and identifies additional efficiencies. Typically requires an associate degree or its equivalent. Additionally, Administrative Services Manager typically reports to a head of a unit/department. The Administrative Services Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Administrative Services Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)

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Financial and Administrative Services Manager - Library
  • County of Santa Clara
  • Santa Clara, CA OTHER
  • Under general direction to plan, organize, direct and coordinate through subordinate managers the financial and administrative functions of a County agency. This position reports directly to the agency head and is responsible for all financial, budgetary, information systems and general administrative functions of an agency having county-wide impact.

    The County Librarian is seeking a Financial and Administrative Services Manager, one of five Executive Management positions, that reports directly to the County Librarian and is responsible for planning, organizing, directing, coordinating and evaluating through subordinate managers the financial and administrative functions of the County Library District. The position is responsible for all financial, special property tax administration, budgetary, procurement, facilities, warehouse, logistics and general administrative functions of the County Library District.  
     
    The position performs/oversees the day-to-day operations of the Library District functions across all divisions, supervising several staff and performing diverse activities. Performance of the typical responsibilities requires familiarity with a broad range of programmatic activities.

    Learn More About This Position
    Financial and Administrative Services Manager (Library) Brochure 


    Filing Period and Application Procedure

    This recruitment is open until filledThe first review of resumes will be on Friday, April 5, 2024 The recruitment may be extended or closed as early as ten (10) days after the issue date.  You are encouraged to apply as soon as possible and to monitor this site for updated closing information.
     
    This recruitment requires the submission of an online application.  No paper applications will be accepted.  Applicants must apply online at www.sccjobs.org.
     
    It is important that the following information be included in your application packet as it will be evaluated during the competitive review process:
     

    1. Résumé;
    2. References contact information (minimum of 3);
    3. Cover letter explaining why you are the ideal candidate including specific examples from your experience (maximum of 3 pages);
    4. Complete responses to the supplemental questions.
     
    Questions regarding this Executive recruitment may be directed to  Adrian Cudal, Executive Services, at 408.299.5851 or adrian.cudal@esa.sccgov.org 
     
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    • Plans, directs, coordinates and administers the agency's financial and accounting responsibilities, budget, information systems, human resources, training and professional development, centralized customer support, and other related administrative support functions;
       
    • Participates as a member of the Agency's executive team in the review, development and implementation of goals, strategies, systems, policies and procedures for carrying out the Department's mission;
       
    • Monitors, evaluates and makes recommendations regarding complex budgetary costs having county-wide impact;
       
    • Directs the development, preparation and implementation of the agency budget, including the management of expenditures and revenues;
       
    • Directs managers in the development, maintenance, evaluation, and administration of information systems to enable the department to use data to make decisions and operate effectively;
       
    • Acts as liaison with County-wide support agencies; including Information Services, Employee Services, Finance, Fleet and Facilities, Contracting and Procurement representatives in the evaluation of current systems and the planning for future service and systems needs;
       
    • Conducts or directs and evaluates complex studies pertaining to a variety of financial, human resources, administrative and operational problems, and develops and implements effective solutions;
       
    • Reviews and analyzes new and revised statutes and proposed legislation to determine effects on the Agency/County;
       
    • Develops or reviews and approves plans for the effective utilization of office space, furniture and equipment, forms and supplies;
       
    • Represents the agency head on matters related to agency financial and administrative matters before the Board of Supervisors, County Executive and other governmental and public entities;
       
    • Selects, trains, directs and evaluates subordinate managers, and provides overall direction to subordinate staff regarding professional standards, work quality and performance;
    • Prepares, reviews and approves detailed reports and correspondence;
    • Performs other related duties as required;
    Considerable education and experience, which demonstrates the ability to perform the stated management responsibilities and the possession of the knowledge and abilities listed below.

    Note: A qualified candidate would typically acquire the necessary knowledge and abilities through education and experience equivalent to a Bachelor's degree in Business Administration or Public Administration with an emphasis in accounting or a closely related field, and five (5) years current administrative/managerial experience directing a complex financial operation. Administrative/managerial experience managing a complex financial operation in the public sector is desirable.

    Knowledge of:
    * Principles and practices of management necessary to plan, organize, direct, manage and evaluate financial and administrative operations;
    * The theory, principles, practices and application of governmental budgeting and accounting;
    * Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, modem information systems and organizational development;
    * Administrative problems common to the operation of a government agency;
    * State and Federal laws, rules and regulations impacting governmental financial accounting and budgeting.

    Ability to:
    * Plan, organize, manage and evaluate the financial and administrative operations of a diverse county agency;
    * Analyze and evaluate complex financial, budgeting and administrative problems and develop and implement effective solutions;
    * Interpret and apply provisions of federal, state and local legislation, rules and regulations pertinent to the administration of agency policies and programs;
    * Manage, train, develop and motivate staff;
    * Represent the agency before the Board of Supervisors, County Executive and agency/department heads;
    * Communicate effectively both orally and in writing;
    * Establish and maintain effective working relationships with the Board of Supervisors, County Executive, executive managers, staff and representatives of other governmental agencies;
    * Prepare clear and concise reports and correspondence.
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Program Manager (Administrative Services Administrator 1)
  • Stanford University
  • Stanford, CA FULL_TIME
  • The Department of Biomedical Data Science (DBDS) at the Stanford University School of Medicine is seeking a Program Manager (PM) to oversee departmental programs. To start, the PM, in participation wi...
  • 1 Month Ago

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Administrative Manager - Ambulatory Services (1.0 FTE, Days)
  • Lucile Packard Children's Hospital
  • Palo Alto, CA FULL_TIME
  • Administrative Support 1.0 FTE, 8 Hour Day Shift At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough...
  • 1 Month Ago

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Administrative Services Manager I-Behavioral Health & Recovery Services (Open & Promotional)
  • County of San Mateo
  • San Mateo, CA FULL_TIME
  • San Mateo County Health is seeking an inquisitive and highly analytical individual for the position of Administrative Services Manager I-Behavioral Health and Recovery Services to oversee the Division...
  • 12 Days Ago

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Associate Dentist $800-$900 Guaranteed Daily Comp + Commission
  • WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC
  • San Jose, CA FULL_TIME
  • $800-$900 Guaranteed Daily Compensation PLUS Commission General Dentist – Fantastic Career Opportunities High-end compensation in the industry, guaranteed base plus percentage production Large, divers...
  • 2 Days Ago

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Cleaner
  • Aware Manager
  • San Jose, CA CONTRACTOR
  • Cleaner We are looking for a Cleaner to take care of our facilities and carry out cleaning and maintenance duties. The goal is to keep our building in a clean and orderly condition. Responsibilities C...
  • 6 Days Ago

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0 Administrative Services Manager jobs found in San Jose, CA area

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Housing Inspector
  • City of Santa Clara, CA
  • Santa Clara, CA
  • Salary : $110,131.32 - $140,686.32 Annually Location : Santa Clara, CA Job Type: Full-Time Job Number: 12-24-500 Departm...
  • 3/28/2024 12:00:00 AM

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Property Assistant -Grow to an Assistant Property Manager!
  • TORP Group
  • San Jose, CA
  • Job Description Job Description Are you a recent grad with administrative experience looking to start your career? Enjoy...
  • 3/26/2024 12:00:00 AM

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Licensed Real Estate Listing Agent
  • Intero Real Estate Services
  • San Jose, CA
  • Job Description A Licensed Real Estate Listing Agents not only lists and manages housing sales, they also network and co...
  • 3/24/2024 12:00:00 AM

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Destination: Home - Senior Director of Housing Initiatives
  • Silicon Valley Community Foundation
  • San Jose, CA
  • ABOUT DESTINATION: HOME Destination: Home, a 501(c)3 supporting organization of Silicon Valley Community Foundation is a...
  • 3/24/2024 12:00:00 AM

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Affordable Housing Community Manager - Vitalia
  • Solari Enterprises, Inc.
  • San Jose, CA
  • Job Description Job Description Position Overview Vitalia is located in Downtown San Jose, CA. The community is comprise...
  • 3/24/2024 12:00:00 AM

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Licensed Real Estate Listing Agent
  • Intero Real Estate Services
  • Santa Clara, CA
  • Job Description A Licensed Real Estate Listing Agents not only lists and manages housing sales, they also network and co...
  • 3/24/2024 12:00:00 AM

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Licensed Real Estate Listing Agent
  • Intero Real Estate Services
  • Los Gatos, CA
  • Job Description A Licensed Real Estate Listing Agents not only lists and manages housing sales, they also network and co...
  • 3/24/2024 12:00:00 AM

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Real Estate Buyer's Agent
  • Intero Real Estate Services
  • Sunnyvale, CA
  • Job Description A Real Estate Buyer's Agent is a real estate agent who helps clients with their home purchasing needs. Y...
  • 3/24/2024 12:00:00 AM

San Jose is located at 37°20′07″N 121°53′31″W / 37.335278°N 121.891944°W / 37.335278; -121.891944. According to the United States Census Bureau, the city has a total area of 180.0 sq mi (466 km2), of which 3.4 sq mi (8.8 km2) (1.91%) is water, making it the fourth-largest California city by land area (after Los Angeles, San Diego and California City). San Jose lies between the San Andreas Fault, the source of the 1989 Loma Prieta earthquake, and the Calaveras Fault. San Jose is shaken by moderate earthquakes on average one or two times a year. These quakes originate just east of the city on...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Manager jobs
$107,099 to $149,449
San Jose, California area prices
were up 2.9% from a year ago

Administrative Services Manager in Muskegon, MI
Responsibilities also include confidential, complex, and technical support to the District Manager; responsibility for a variety of programs, projects, and special assignments; assistance to District management staff in areas of expertise; and performs other duties as assigned.
December 22, 2019
Administrative Services Manager in Petaluma, CA
Applicants will face keen competition for the limited number of higher-level administrative services jobs.
February 05, 2020
Administrative Services Manager in Bakersfield, CA
Reviews, interprets, and analyzes financial and operational service reports to develop best business practices for the Administrative Services unit and makes recommendations/consultation to other units, as necessary.The Administrative Services unit provides organizational development and administrative management throughout the organizations in an effort to streamline administrative services, find efficiency of scale for business processes, and enhance business relationships.
February 01, 2020