Administrative Services Manager jobs in Springfield, MA

Administrative Services Manager directs and coordinates the delivery of administrative services such as clerical support, mail distribution, document management, maintenance, and food service to ensure efficient operations of the business. Ensures that users understand how to access services with clear policies and procedures. Being an Administrative Services Manager suggests improvements to services and identifies additional efficiencies. Typically requires an associate degree or its equivalent. Additionally, Administrative Services Manager typically reports to a head of a unit/department. The Administrative Services Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Administrative Services Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)

P
Administrative Assistant
  • Pace Analytical Services LLC
  • East Longmeadow, MA FULL_TIME
  •  

    SUMMARY:
    Responsible for provision of varied administrative support duties to a unit/department; provides support to management and staff with administrative and operational support tasks.

    ESSENTIAL FUNCTIONS:
    This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

    1.Performs administrative support which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.
    2.Manages databases and/or spreadsheet files and to develop special report formats.
    3.Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
    4.Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
    5.Provides information to clients or to staff that requires the use of judgment and the interpretation of policies, rules or procedures.
    6.Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements.
    7.Organizes, maintains and purges various departmental files.
    8.Prepares and types correspondence, reports, forms, contracts and specialized documents.
    9.Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
    10.Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
    11.Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
    12.Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.

    ESSENTIAL FUNCTIONS: (continued)
    13.Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
    14.Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

    QUALIFICATIONS:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    Education and Experience:
    High School Diploma/GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience.

    Required Certificates, Licenses, and Registrations:
    Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
    •None.

    Required Knowledge and Skills
    Required Knowledge:
    •Policies, procedures and functions of the department to which assigned.
    •Administrative practices and procedures, such as business letter writing and the operation of common office equipment.
    •Correct English usage, including spelling, grammar, punctuation, and vocabulary.
    •Standard business arithmetic, including percentages and decimals.
    •Basic budgetary principles and practices.
    •Computer applications and systems related to the work.
    •Principles and practices to serving as an effective project team member.
    •Methods to communicate with staff, coworkers, and customers to ensure safe, effective and appropriate operations.
    •Correct business English, including spelling, grammar and punctuation.

    Required Skills:
    •Providing varied administrative assistance to a chief executive officer and high-level administrative staff.
    •Interpreting, applying and explaining complex policies and procedures.
    •Using tact, discretion, initiative and independent judgment within established guidelines.
    •Analyzing and resolving office administrative situations and problems.
    •Researching, compiling, and summarizing a variety of informational materials.
    •Composing correspondence and other written independently or from brief instructions.


    Required Skills: (continued)
    •Establishing and maintaining effective working relationships with those contacted in the course of the work.
    •Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
    •Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
    •Maintaining databases, forms, documents and related informati0n.

    PHYSICAL/MENTAL REQUIREMENTS:
    The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

    WORKING ENVIRONMENT:
    Work is performed in an office setting.




    Monday - Friday
    8:00am - 5:00pm
    Full time
    40hrs per week
  • 15 Days Ago

D
Administrative Services Coordinator
  • Dept of Children and Families
  • Springfield, MA FULL_TIME
  • The Department of Children and Families (DCF) is seeking a dynamic individual to fill the critical role of Administrative Service Coordinator. The selected candidate will be responsible for assisting ...
  • 3 Days Ago

H
Dining Services - Manager in Training
  • Healthcare Services Group, Inc.
  • HAMPDEN, MA OTHER
  • Overview Who We Are Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, laundry, dining, and nutritional services within the healthcare market. For over 45 years, we have...
  • 18 Days Ago

H
Dining Services - Manager in Training
  • Healthcare Services Group, Inc.
  • WESTFIELD, MA OTHER
  • Overview Who We Are Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, laundry, dining, and nutritional services within the healthcare market. For over 45 years, we have...
  • 21 Days Ago

M
Case Manager – Placement Services
  • Multicultural Community Services of the Pioneer...
  • Springfield, MA FULL_TIME
  • Location: Springfield MCS Hours: Full Time – 40 hrs/wk Summary: Responsiblitlies: Ensure compliance (in cooperation with the Care Provider) in the following areas: ISP requirements - Prepare assessmen...
  • 21 Days Ago

W
Administrative Assistant to Director of Student Services
  • Ware Public Schools
  • Ware, MA FULL_TIME
  • The Special Education Office is looking for a qualified candidate to support the overall effort of the Special Education Office. This is a 12-month position. Candidate must demonstrate strong organiza...
  • 24 Days Ago

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0 Administrative Services Manager jobs found in Springfield, MA area

Springfield is located at 42°6′45″N 72°32′51″W / 42.11250°N 72.54750°W / 42.11250; -72.54750 (42.112411, −72.547455). According to the United States Census Bureau, the city has a total area of 33.1 square miles (85.7 km2), of which 31.9 square miles (82.5 km2) are land and 1.2 square miles (3.1 km2), or 3.65%, are water. Once nicknamed "The City in a Forest," Springfield features over 4.0 square miles (10.4 km2) of urban parkland, 12% of its total land area. Located in the fertile Connecticut River Valley, surrounded by mountains, bluffs, and rolling hills in all cardinal directions, Spring...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Manager jobs
$89,157 to $124,412
Springfield, Massachusetts area prices
were up 1.6% from a year ago

Administrative Services Manager in Muskegon, MI
Responsibilities also include confidential, complex, and technical support to the District Manager; responsibility for a variety of programs, projects, and special assignments; assistance to District management staff in areas of expertise; and performs other duties as assigned.
December 22, 2019
Administrative Services Manager in Petaluma, CA
Applicants will face keen competition for the limited number of higher-level administrative services jobs.
February 05, 2020
Administrative Services Manager in Bakersfield, CA
Reviews, interprets, and analyzes financial and operational service reports to develop best business practices for the Administrative Services unit and makes recommendations/consultation to other units, as necessary.The Administrative Services unit provides organizational development and administrative management throughout the organizations in an effort to streamline administrative services, find efficiency of scale for business processes, and enhance business relationships.
February 01, 2020