Administrative Services Supervisor jobs in Jackson, MS

SOL Engineering Services, LLC is an engineering and technical services provider, with over 20 years of engineering and consulting experience. Our viability comes, in part, from utilizing the diverse backgrounds of the firm’s owners and the experiences of its team of approximately 100 engineers, scientists, technical subject matter experts, and program and project managers. Our hands-on project implementation approach encompasses management, quality, and engineering principles to ensure effective management and delivery of all projects. SOL’s reputation and keys to success are built on providing high quality, responsive engineering and related technical services while maintaining professional commitments and ensuring that full satisfaction is given to our clients throughout the United States. 

We are currently seeking a dedicated Administrative Assistant to join our team. This role offers an exciting opportunity to contribute to our mission while utilizing your Microsoft Excel expertise.

Key Responsibilities:

• Review, format, and upload reports to our database and local backup drive.
• Convert Microsoft Word documents to PDF format and add DRAFT watermarks as needed.
• Download reports to ensure they are readily accessible on the database and backup drive.
• Notify relevant stakeholders promptly about the availability of reports.
• Organize and archive electronic copies of final inspection reports and related data files.
• Demonstrate strict adherence to deadlines while completing assigned tasks.
• Prepare and maintain files and reports for sponsors and stakeholders.
• Track and update schedules for various programs to ensure timely completion.
• Monitor Excel Schedule report and alert leaders about upcoming deadlines.
• Transfer report results to our Excel Snapshot file for comprehensive tracking.
• Review and transfer various data files, including photos and emails, to appropriate locations.

Educational Requirements and Qualifications:

• High School Diploma required, with a preference for candidates who have completed some college coursework or hold an Associate's degree.
• Proficiency in Microsoft Excel, with a strong emphasis on data management and analysis.
• Excellent organizational skills and attention to detail to ensure accuracy and efficiency.
• Ability to prioritize tasks effectively and manage multiple responsibilities concurrently.
• Strong communication skills to facilitate collaboration with team members and stakeholders.
• Proactive approach to problem-solving and a commitment to meeting deadlines.
• Previous experience in administrative support roles is preferred but not required.

How to Apply:

If you have exceptional Microsoft Excel skills and are looking for a rewarding administrative role in a dynamic environment, we encourage you to apply. Please submit your resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this position.

Note:

This job description may be adjusted as needed to align with the evolving needs of our organization. We appreciate all applicants for their interest, but only those selected for an interview will be contacted.

We offer a competitive salary, health benefits and paid vacation. Veterans and HUBZone residents are encouraged to apply.  

SOL Engineering Services, LLC is an Equal Opportunity Employer