Administrative Services Supervisor jobs in Olympia, WA
Administrative Services Supervisor supervises the daily operation of one or more support services for an organization, including clerical services, office space, equipment and supplies, vendor management and other support services. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Being an Administrative Services Supervisor ensures compliance with established corporate standards and may be responsible for reviewing and evaluating the work and performance of subordinates. May require an associate degree. Additionally, Administrative Services Supervisor typically reports to a manager. The Administrative Services Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. Thorough knowledge of department processes. To be an Administrative Services Supervisor typically requires 3-5 years experience in the related area as an individual contributor. (Copyright 2024 Salary.com)
Recently Added Administrative Services Supervisor jobs
Director of Administrative Services (WMS3)
- State of Washington
-
Thurston, WA
FULL_TIME
-
Schedule: This position is currently hybrid with remote and in-office options. There may be occasional and irregular, required in-office time as needed and the schedule may fluctuate. (This may move to more in-office time in the future).
The Energy Facility Site Evaluation Council (EFSEC) provides environmental and safety oversight of approved facilities. EFSEC provides one- stop permitting for large energy projects in Washington, including nuclear facilities, thermal energy generation, fossil fuel, wind, and solar power plants, green hydrogen, biofuel refineries, oil refineries, natural gas storage fields, clean energy product manufacturing facilities, storage facilities, and qualifying transmission lines.
What you will be doing:
In this position, you will maintain a high degree of influence with the EFSEC Chair, Council, and agency Director concerning agency administrative needs, and will act as the equivalent of an agency Deputy Director. You will have the authority to approve/disapprove/modify expenditures, policy, rules, forms, records requests, contracts, and other activities as needed.
You will administer all aspects of agency administrative functions. This includes, but not limited to, agency projects management, media and communications, legislation, policy and rules, forms and records, and contracts. Additionally, this section serves as main point contact for DES Small Agency Services for contracted services for contracts, budget, accounting, payroll, human resources, and technology through WaTech.
Who we are:
EFSEC was created in 1970 to provide "one stop" siting and permitting for large energy projects. By establishing the Council, the state legislature centralized the evaluation and oversight of large energy facilities within one state agency. The legislature cited the necessity of balancing the need for new energy facilities with the broad interests of the public. As part of the balancing process, the Council must take into account protection of environmental quality, the safety of energy facilities, and concern for energy availability.
The Council's responsibilities are listed in the Revised Code of Washington (RCW) 80.50. These responsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields. Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt-in to the EFSEC review and certification process as with certain electrical transmission lines. EFSEC's authority does not extend to hydropower plants or thermal electric plants that are less than 350 megawatts.
Some of what you’ll be doing includes:- Administers all agency administrative functions and serves as DES and WaTech main point contact for contracted agency services
- Supervises all administration division staff, conducts Performance and Development Plan (PDP) reviews for staff performance, training and development
- Serves as the agency expert in administrative needs and testifies before the Legislature, Administrative Hearings, EFSEC Council and public hearings as needed
- Ensures staff perform duties as assigned within the areas of project management, contracts, billing, legislation, policy, rules, media, forms and records, and records/data requests
- Maintains delegated signature authority for the Director on all administrative matters for the agency, including but not limited to contracts, purchases, budgeting, expenditures, RFPs, payroll, and accounting
- Oversees all administrative functions to include contracts, leases, purchase of services, policy, legislation, budget, payroll, accounting activities, records and public disclosure
Required Education, Experience, and Competencies.
** Conflict of Interest: RCW 42.52 limits EFSEC's ability to employ any person who owns stock in any company the Council regulates or is otherwise financially interested in such company.
Bachelor’s degree in business administration, public administration or a closely related field
AND
Seven (7) years of experience conducting or administrating budgets, service or purchase contracts, HR, etc.
OR
Master’s degree in Business Administration, Public Administration or a closely related field
AND
Four (4) years experience conducting or administrating budgets, contracts, HR, etc.
*NOTE: Qualifying experience may substitute for education.Preferred/Desired Education, Experience, and Competencies.- 10 years of experience managing or administering state-wide programs related to administrative oversight of a large division or agency, including budget, contracts, HR, PRRs, facilities, payroll, and accounting functions.
- 5 years of experience as a 3rd level supervisor or above.
- Knowledge of Washington energy facility siting laws and regulations, state and federal state environmental regulations (air emissions, water use and water discharge, wetlands, fish & wildlife), State Environmental Policy Act laws and procedures, Administrative Procedure Act (adjudicative proceedings, rulemaking), state budgeting procedures, legislative procedures and processes.
- Customer Focus - Responsive to both internal and external customers. Works with customer to identify needs; assumes responsibility for own role in meeting those needs. Ensures commitments to customers are met. Receptive to customer feedback.
- Results Focus - Accepts personal accountability for individual results or share of team results. Manages workload and interpersonal relationships to achieve results: prioritizes tasks appropriately, overcomes obstacles, works with others as necessary, and meets deadlines and quality standards.
- Communication Skills - Demonstrates communication skills (reading comprehension, writing, listening, speaking) appropriate to the position. Shows respect and courtesy in interpersonal communications.
- Adaptability/Flexibility - Open to new ideas. Responds constructively to change and stressful situations. In consultation with supervisor, adjusts plans to meet changing needs.
- Self-Development - Demonstrates proactive learning. Keeps knowledge and skills up to date. Solicits and accepts constructive feedback. Seeks developmental assignments to improve skills. Turns challenges into learning opportunities.
- Supervisory (additional competencies for supervisors and managers)
- Leadership - Develops teamwork through leadership defines team standards, responsibilities, processes, and goals. Promotes a cooperative and respectful work environment. Works for consensus. Anticipates and resolves conflicts. Identifies opportunities in adverse situations. Leverages team diversity to improve team effectiveness; promotes unique team talents. Appropriately and timely shares information, internally and externally. Models desired behavior.
- People Development - Provides ongoing performance feedback and encouragement, documents through timely and meaningful PDPs. Assumes coaching and mentoring roles, as appropriate. Provides developmental opportunities. Delegates assignments to improve skills. Recognizes results.
- Planning - Develops realistic plans, aligned with agency goals; sets specific goals for area(s) of responsibility. Creates contingency plans. Coordinates plans with others. Plans for and maximizes resources. Understands assigned program area and addresses relevant trends in planning.
- Strategic Thinking - Communicates a long-term vision. Balances short- and long-term goals. Keeps own and team's work aligned with overall goals. Appropriate to managerial level: (1) Addresses staffing, infrastructure, organization design, culture, and risk management issues in strategic plans. (2) Demonstrates creativity and innovation in developing or adapting strategic plans. (3) Shows an awareness of the external environment and trends that contributes to ability to work effectively.
- Must have strong communications skills to convey complex environmental and siting procedural issues to state and local agencies, the public, and press. Able to work cooperatively in very contentious and adversarial settings. Capable of explaining and interpreting laws and rules to attorneys as well as the lay public.
- Provide leadership and vision in development of policies and procedures for EFSEC activities and processes. Ability to build and maintain strong and effective working relationships with EFSEC Chair; state and local members; staff; interested organizations; federal state, and local agencies; contractors; and the public.
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
- A current resume, detailing experience, and education;
- A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section of the application. Please do not refer to resume for detail, or your application may be disqualified.
Conditions of Employment:- Background Check Notice: Prior to any new appointment into the Energy Facility Site Evaluation Council, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Energy Facility Site Evaluation Council celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email jobs@des.wa.gov.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. - Just Posted
D.I. Administrative Supervisor
- Mason Health
-
Shelton, WA
FULL_TIME
- DI Administrative Supervisor: This 1.0FTE/Full-time position is scheduled to work 8-HR day shifts Monday-Friday. Compensation: Exempt, $31.84-$45.48/HR Benefits: Mason Health provides an excellent ben...
- 7 Days Ago
D.I. Administrative Supervisor
- Mason Health
-
Shelton, WA
FULL_TIME
- DI Administrative Supervisor: This 1.0FTE/Full-time position is scheduled to work 8-HR day shifts Monday-Friday. Compensation: Exempt, $31.84-$45.48/HR Benefits: Mason Health provides an excellent ben...
- 7 Days Ago
OUTREACH SERVICES SUPERVISOR
- Thurston County Food Bank
-
Tumwater, WA
FULL_TIME
- SUMMARY: The Outreach Services Supervisor works in a staff/volunteer team driven environment to promote and support the mission of the Thurston County Food Bank. The Outreach Services Supervisor is pri...
- 3 Days Ago
Adult Services Clinical Supervisor
- Behavioral Health Resources
-
Shelton, WA
FULL_TIME
- Provide oversight and leadership for a multidisciplinary clinical team consisting of therapists, care coordinators, and peer specialists for Behavioral Health Resources Adult Outpatient Services. Comp...
- 10 Days Ago
DSHS ALTSA Administrative Assistant 3
- State of Washington Dept. of Social and Health Services
-
Lacey, WA
FULL_TIME
- Description DSHS ALTSA Administrative Assistant 3 If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations are an excellent communicator, have ...
- 1 Month Ago
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0 Administrative Services Supervisor jobs found in Olympia, WA area
Legal Admin Specialist (Estate & Gift Tax) (Estate Tax Technical Advisor) (TEMP NTE 1 YR MBE, MBP)
- Department Of The Treasury
-
Olympia, WA
- Duties WHAT IS THE SMALL BUSINESS SELF EMPLOYED (SBSE)DIVISION? A description of the business units can be found at: htt...
- 4/26/2024 12:00:00 AM
Human Resources Generalist
- Calculated Hire
-
Olympia, WA
- Human Resource Specialist Hybrid - Olympia, WA W2 Contract through June 2025 - potential to get extended (Weekly Pay, Be...
- 4/25/2024 12:00:00 AM
Tumwater- Substitute Custodian (Support Services) 2023-24
- Tumwater School District
-
Olympia, WA
- Driver/Custodian/Office/Para/Other - Position - Custodian Job Number 4600283737 Start Date Open Date 06/26/2023 Closing ...
- 4/24/2024 12:00:00 AM
Medical Screener - Reception Technician (Customer Service)
- CSL Behring LTD
-
Olympia, WA
- Job Description Summary Responsible for greeting donors at the plasma collection center and conducting a series of regis...
- 4/24/2024 12:00:00 AM
Fleet Maintenance Supervisor
- Intercity Transit
-
Olympia, WA
- Salary : $103,480.00 - $139,713.60 Annually Location : 510 Pattison Street SE Olympia, WA 98501 Job Type: Full-Time Job ...
- 4/23/2024 12:00:00 AM
EPMO Senior Project Manager I
- Amentum
-
Olympia, WA
- We are seeking an accomplished and dynamic professional to join our organization as a Senior Project Manager level 1 (Sr...
- 4/22/2024 12:00:00 AM
Human Resources Generalist
- Calculated Hire
-
Olympia, WA
- Human Resource Specialist Hybrid - Olympia, WA W2 Contract through June 2025 - potential to get extended (Weekly Pay, Be...
- 4/22/2024 12:00:00 AM
IT Business Analyst - PROJECT
- State Of Washington
-
Tumwater, WA
- Salary:$79,296.00 - $106,644.00 AnnuallyLocation :Thurston County - Tumwater, WAJob Type:Project (limited duration)Remot...
- 4/22/2024 12:00:00 AM
About Olympia, Washington
Olympia is the capital of the U.S. state of Washington and the county seat of Thurston County. European settlers claimed the area in 1846, with the Treaty of Medicine Creek initiated in 1854, and the Treaty of Olympia initiated in January 1856.
Olympia was incorporated as a town on January 28, 1859, and as a City in 1882. The population was 46,479 as of the 2010 census, making it the 24th largest city in the state. The city borders Lacey to the east and Tumwater to the south. Olympia is a cultural center of the southern Puget Sound region. Olympia is located 60 miles (100 km) southwest of Seat...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Supervisor jobs
$69,677 to $89,584
Olympia, Washington area prices
were up 2.9% from a year ago
were up 2.9% from a year ago
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