Administrative Services Supervisor jobs in Petersburg, VA

Position Summary:

Qualifications:

Education

Years of Related Experience

Minimum

Preferred

Minimum

Preferred

High School Graduate / Equivalent

x

0-1

X

Professional Certification

x

1-3

x

Technical School / 1 Year College

3-5

Technical School / 2 Years College / Associate’s Degree

5-8

Bachelor’s Degree

8-10

Master’s Degree

Required Knowledge, Skills, Licensure, Training & Travel Requirements (if applicable):

Essential Job Duties

% of Time

1.

Provide administrative assistance mainly to the Program Manager and other company officers as required or as requested including correspondence, typing/data entry, information research, and filing. Drafts memos/letters as appropriate.

20%

2.

Schedule and perform word processing activities; format, revise and print out final copies of complex documents (Word, Excel, PowerPoint) for the office staff (employees and contractors).

20%

3.

Maintain company files (Client and Staff), electronic and hard copy alike.

20%

4.

Performs receptionist/front office duties including answering of phones, taking messages, and transferring calls as needed. Greeting individuals that come into the office and directing them to appropriate staff as needed.

20%

5.

Other duties as assigned/required

0%

Direct supervision given. Specific / Detailed instructions provided.

Procedures well established. Few decisions made. Supervisor readily available as needed.

x

Independent judgment necessary. Supervisor is usually available.

Little to no guidance provided by supervisor on daily basis.

Physical Effort Requirement: (Check One)

Little/no physical effort

Physical Effort found in normal office environment

x

Occasional physical effort (e.g. continuous typing, prolonged standing/bending, etc.)

Frequent/strenuous physical effort (e.g. lifting, moving heavy objects, etc.)