Administrative Services Supervisor jobs in Tallahassee, FL

Important:

***Only applications received through the application portal located at www.LeonVotes.gov/Jobs will be considered for hire. Visit www.LeonVotes.gov/Jobs for complete information on this and other full-time seasonal positions lasting until Nov/Dec of 2024. Applicants can indicate any positions they'd like to be considered for, and resumes will be held and reviewed until ALL positions in ALL hiring waves are filled. Once you have applied, you do not need to apply again.***

Currently hiring for 3 Administrative/Vote-by-Mail Project Assistants in a full-time, seasonal capacity to work from June 3rd, 2024 through November 27th, 2024.

This team helps ensure that the Vote-by-Mail process is accessible, accountable, and accurate from start to finish. They are responsible for processing Vote-by-Mail requests and issuing those ballots, supporting the Leon County Canvassing Board by verifying and accounting for returned ballots prior to tabulation, troubleshooting various situations to help ensure all eligible ballots are ultimately counted, and answering voter questions about the process.

Team members work collaboratively on shared duties and may be assigned one or more specialized duties based on specific interests and skill sets.

Shared Duties Include:

· Processing Vote-by-Mail requests

· Verifying signatures on Vote-by-Mail Ballots

· Scanning and filing documents

· Quality assurance checking of items for accuracy

· Answering a multi-line phone system

· Communicating in writing and by phone with voters to resolve issues

Specialized Duties May Include:

· Researching Vote-by-Mail related issues

· Preparing material for Canvassing Board review

· Operating in-house mail equipment, including inserter and sorter

· Managing the team’s daily mail process, both outgoing and incoming

· Attending and providing support at Canvassing Board meetings

· Managing the Vote-by-Mail public email inbox

Successful Candidates Will Be:

· Self-sufficient in completing routine tasks as well as ongoing projects

· Meticulous with their attention to detail

· Committed to a team environment, pulling together for deadlines and goals

· Great communicators in writing and on the phone

· Eager to build their knowledge of elections processes and laws

· Flexible and able to multi-task between projects efficiently

· Punctual and reliable

· Able to give and accept constructive and professional feedback

Roughly six weeks before each election, Vote-by-Mail team members will move to a staggered shift schedule with some members working early morning hours and others working evening hours. About two weeks before each election, overtime requirements can include some ten-hour days, including weekends.

These gatekeepers of mail ballots are committed to assisting voters through the process, accurately handling and accounting for returned ballots, and making sure all applicable laws and rules are followed. A great team for those with a meticulous eye for detail, a passion for organizing, and a sense of accomplishment after completing voluminous tasks as well as solving intricate puzzles.

40 hrs/week. Some overtime required. Health insurance available. Positions open until filled. EEO/ADA employer.

Full details, instructions to apply, and official online application portal are located at www.LeonVotes.gov/Jobs.

Important:

***Only applications received through the application portal located at www.LeonVotes.gov/Jobs will be considered for hire. Visit www.LeonVotes.gov/Jobs for complete information on this and other full-time seasonal positions lasting until Nov/Dec of 2024. Applicants can indicate any positions they'd like to be considered for, and resumes will be held and reviewed until ALL positions in ALL hiring waves are filled. Once you have applied, you do not need to apply again.**

Job Types: Full-time, Temporary

Pay: $15.00 - $17.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Employee assistance program
• Health insurance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person