What You Can Expect Working in the Administrative Assistant Position

As the director of first impressions the Administrative Assistant is a versatile and adaptive individual who welcomes visitors either in person or via the multi-line phone system. The administrative assistant supports other departments with special projects throughout their career, creating opportunities to learn the business as well as experience in other areas of the organization.

Responsibilities

• Acts as the director of first impressions for LANGE; welcomes on-site visitors, determines nature of business and announces visitors to appropriate personnel.
• Manages multiline phone system and routes incoming phone calls to the appropriate person.
• Distributes interoffice mail, outgoing mail and local office deliveries.
• Prepares reports, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Completes a variety of office projects requested by departments or leadership team members.
• Prepares agendas and makes arrangements, such as coordinating catering for luncheons for meetings and organizing company events.
• Provides lunch coverage and back up for other administrative locations within LANGE.

Minimum Qualifications

• 2 years related professional office experience.
• 1 years of customer service experience.
• Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work both independently and collaboratively in a team.

• Excellent verbal and written communication skills.
• Ability to answer customer calls via a multi-line phone system.
• Strong interpersonal skills.
• Excellent organizational skills and superior attention to detail.
• Ability to multitask and meet deadlines.

• Valid Driver’s License.

Preferred Qualifications

• Associate degree or higher education in business or related field.
• Experience coordinating large events.

Work Environment

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

Benefits

• Paid Time Off
• Paid Holidays
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plans Employer Match
• Gym Membership Reimbursement
• And more!

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information. The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please provide a brief description of your reasonable accommodation to accommodations@lange.us.com

About The Company

Founded in 2016, LANGE Shared Services supports various LANGE companies including RedGuard, RedGuard Diversified Structures, SiteBox Storage, CoverSix, Lange Real Estate, Acquipt and Equisset with Human Resources, Finance, and Information Technology needs.