Admitting/Discharge Clerk jobs in Tacoma, WA

Description:
If you are a current employee please apply through the "Internal" link found at the top of this page (this does not include substitutes).

This position's responsibilities are to provide a wide variety of support to the school nurse by maintaining student health and attendance records, assessing the health needs of students; first aid; health screenings; dispensing of oral medication; EpiPen injection for emergencies; nebulizer treatments. Other responsibilities include maintaining attendance records, computer records and lists, securing required health records from parents, maintaining health room supplies and providing a variety of clerical support to the school office.

ESSENTIAL FUNCTIONS
Depending upon the individual assignment, the Clerk - Health adn Attendance may perform all or a combination of the following:

1. Maintains student health and attendance records; creates new records; updates health and attendance information; ensures that health and attendance records are maintained in confidential manner.

2. Attends to student health needs; assesses injuries or illness to determine appropriate action; provides basic first aid; refers students to health care professionals as needed. Determines need for nurse's advice; calls nurse for assistance as necessary; provides school nurse with list of referrals; may call for emergency assistance. Informs school nurse and principal of severe injury, illness, unexcused absence, or unusual incident. As needed, checks students for head lice; contacts parents as appropriate.

3. Administers medication to students as directed by physician, according to district policy procedures and under supervision of a nurse. Maintains appropriate records.

4. Gathers, assesses and records immunization information; gathers health data for a variety of state reports, such as for scoliosis and immunization. Contacts parents or schools as needed to secure health records and immunization compliance in accordance with district procedures and time lines. Maintains documentation of parental contacts. Prepares forms for reporting purposes.

5. Compiles health records, cards and lists; provides reports as requested. Maintains health room log. Completes accident reports and distributes them appropriately. Compiles, updates, and distributes health concerns information.

6. Records health screening results for each student. Is responsible for organizing health screenings.

7. May maintain student attendance records; track attendance, tardies and suspension data; verify and process student absence excuses; may maintain and report lunch count; informs administrator, school nurse, and/or parents of student absences.

8. Maintains inventory of health room supplies; prepares supply orders; receives, verifies and stocks supplies.

9. Monitors student behavior in the health room and attendance office; corrects behavior as necessary; monitors individual health room use to prevent abuses. May train and supervise student assistants.

10. Reports situations such as pregnancy, substance abuse or physical abuse to appropriate school staff for follow-up. Maintains confidentiality of student personal problems.

11. Attends scheduled health clerk and attendance clerk meetings/in-service.



OTHER FUNCTIONS

12. May, in conjunction with school nurse, provide information to parents about health issues.

13. Provides a variety of clerical support to the school office such as answering telephones, filing, performing computer input and typing. Provides a variety of backup and peak load assistance and coverage in the school office.

14. May process student enrollments and withdrawals; sends for and receives student records; maintains student records; may process teacher grade reports; may provide a variety of clerical support to school counselors, including scheduling appointments and meetings, compiling data for reports, typing scholarship recommendations, college applications and other student information.

15. May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

16. Performs related duties consistent with the scope and intent of the position.


REPORTING RELATIONSHIPS
Reports to assigned building administrator; receives lead guidance from school nurse for delivery of health services.

MENTAL DEMANDS
Experiences frequent interruptions; required to deal with a wide range of student behaviors and academic abilities, which may include distraught or difficult students; may be required to deal with distraught or difficult parents. Frequently required to deal with situations that could put them in position of liability. Works under the direction of itinerant school nurse.

PHYSICAL DEMANDS
Record keeping requires substantial visual concentration; exposed to visual display terminals; potentially exposed to ordinary infectious diseases carried by students; occasionally required to attend to students' personal hygiene; required to take precautions to avoid exposure to student bodily fluids, disinfectants and medications. May be required to move ill or injured students.

MINIMUM QUALIFICATIONS

Education and Experience
Education, training, skills, and experience necessary to carry out the assignment, including experience maintaining accurate records. Health care experience or training strongly preferred.

Allowable Substitutions
Not applicable.

Required Knowledge, Skills and Abilities
Demonstrated record keeping skills. Ability to communicate effectively, orally and in writing. Familiarity with medical terminology and basic medical procedures. Keyboarding skill. Ability to deal with students in a warm and confident manner. Ability to work effectively as a team member and collaborate in providing services to students. Problem-solving and decision-making skills. Ability to organize activities and work independently. Ability to follow and give instructions. Ability to learn and apply a variety of health techniques and procedures. Ability to be fair and consistent when working with students. Ability to screen and treat minor student illnesses and injuries. Ability to evaluate the need for and secure medical attention by trained personnel. Ability to administer medication as directed. Ability to handle crises effectively. Ability to maintain strict confidentiality. Ability to supervise and correct student behavior. Ability to establish and maintain effective working relationships with staff, students and parents.

Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Requires first aid and CPR certification. Hepatitis B Immunization is offered.

UNIT AFFILIATION
Secretarial/Clerical Non-Discrimination Policy